NADEEM SHAIKH

I lead high-performance warehouse and inventory operations for one of Qatar’s major food production facilities, driving accuracy, compliance, and efficiency across all storage and supply chain activities. I ensure seamless operations that support large-scale catering projects, national events, and major institutional clients.

Core Impact & Responsibilities

• Drive operational excellence by continuously improving Store SOPs and enforcing strict compliance with inventory and financial policies.
• Achieve 100% stock accuracy through rigorous cycle counts, monthly audits, and real-time inventory updates.
• Command end-to-end inbound logistics, including supplier scheduling, container offloading, manpower allocation, and safety management.
• Guarantee product integrity by enforcing precise racking, stacking, and temperature control for Ambient, Chilled, and Frozen categories.
• Reduce stock losses by ensuring accurate pallet/bin labelling, batch management, and FEFO-based stock rotation.
• Strengthen inventory governance through proactive recording of damages, shortages, and excesses, followed by swift corrective measures.
• Optimize warehouse workflows, overseeing receiving, quality/quantity checks, put-away, and stock depletion processes.
• Maintain uninterrupted operations by supervising preventive maintenance and ensuring all handling equipment remains fully functional.
• Align warehouse planning with business needs through close coordination with Purchase and Line Managers.
• Lead expiry management with weekly reporting and strict FEFO enforcement across the team.
• Safeguard warehouse assets by monitoring third-party security performance and escalating any irregularities immediately.
• Champion safety and compliance, implementing HACCP, health, and safety standards across all warehouse activities.
• Resolve client issues effectively by collaborating with QA to close glitch reports through corrective and preventive actions.
• Represent the warehouse during audits, demonstrating strong process knowledge and documentation accuracy.
• Set performance targets and motivate the team to deliver consistently during routine operations and high-pressure events.

Key Achievements

• FIFA Arab Cup 2021: Played a critical role in delivering high-quality VIP catering services for Al Janoub & Al Bayt Stadiums in collaboration with world-renowned caterers Potel & Chabaut (Paris) and Cat & Mouth (Lebanon).
• HMC Catering OpEx Hotline (2022–Present): Successfully managing the delivery of 2,000+ meals daily across 16 HMC locations, ensuring consistent quality, timely supply, and smooth coordination of disposables and sundries.

Summary:
Experienced Procurement & Stores Officer with strong expertise in purchasing, inventory control, supplier management, and administrative operations within high-profile palace environments. Trusted to manage sensitive procurement for the Royal Family and ensure uninterrupted, compliant, and cost-efficient supply chain operations across multiple palace locations.

Procurement & Purchasing Management

• Managed special procurement requests for His Highness and family, ensuring confidentiality, quality, and timely delivery.
• Conducted general purchasing for main kitchen and palace operations, covering food and non-food categories.
• Handled all internal procurement requests across multiple departments and locations.
• Signed and authorized daily Local Purchase Orders (LPOs) to maintain continuous operational flow.
• Coordinated urgent sourcing for short-supply, no-supply, and emergency items.
• Negotiated with suppliers to secure competitive pricing, improved product quality, and reduced procurement delays.

Financial & Cash Control

• Administered and reconciled petty cash funds exceeding QAR 30,000, ensuring accurate and compliant disbursements.
• Worked closely with Finance and EPO Management on monthly invoice reconciliation, clarifications, and documentation accuracy.
• Verified invoices against delivery notes, resolved price discrepancies, and processed rejections/returns.

Supplier & Logistics Coordination

• Ensured on-time deliveries and monitored supplier performance for quality assurance.
• Responded to suppliers regarding invoice issues, pricing, returns, and payment delays.
• Coordinated gate passes, supplier access, and retrieval of missing equipment or returns.
• Arranged product samples and supported Executive Chefs with alternative sourcing options.

Inventory & Store Operations

• Oversaw daily operations of the Stores & Purchasing Department, including ordering, receiving, issuing, and documentation.
• Supervised inventory levels and executed corrective actions for near-to-expiry items to reduce wastage.
• Ensured proper stock rotation, documentation, and compliance with internal policies.
• Prepared weekly, monthly, and routine inventory performance reports.

Multi-Location Coordination

• Managed procurement and supply distribution for multiple locations including Pearl, Rayyan, Rawda, and Staff Accommodation (Izghawa).
• Maintained continuous communication with cross-location teams to ensure timely delivery of goods and materials.

Administrative & Team Functions

• Prepared staff rosters, public holiday schedules, and vacation plans for all stores/purchasing staff.
• Reported directly to the Palace Manager on operational updates, procurement status, and departmental activities.
• Served the Royal Family with professionalism while maintaining confidentiality, discretion, and service excellence.

• Procurement & Purchasing
• Inventory Management
• Vendor & Supplier Management
• Supply Chain Operations
• Warehouse Management
• Store Administration
• Invoice Reconciliation
• LPO Processing
• Food & Non-Food Purchasing
• Cash Handling & Petty Cash Control
• Quality Assurance
• Expiry & Stock Rotation (FEFO)
• Documentation & Reporting
• Negotiation & Cost Control
• Multi-Location Coordination
• Problem Solving & Decision Making
• Supply Chain Software (add names if known)
• Strong Communication & Networking

Facility Management & Maintenance Specialist

• Deliver comprehensive facility management solutions, including both Hard and Soft services, across urban, commercial, and infrastructure environments.
• Manage preventive and corrective maintenance programs to ensure optimal performance and longevity of facilities and equipment.
• Oversee infrastructure operations, environmental services, and critical systems to maintain compliance with safety, health, and regulatory standards.
• Implement process improvements, cost-saving strategies, and resource optimization to enhance operational efficiency.
• Coordinate with internal teams, vendors, and contractors to ensure timely service delivery and high-quality facility operations.
• Ensure adherence to HSE guidelines, audit standards, and operational SOPs, minimizing risks and maintaining service continuity.

Summary:
Operations leader with extensive experience managing bonded stores, inbound/outbound logistics, inventory control, quality assurance, and health & safety compliance within high-volume catering and aviation environments. Strong track record in operational excellence, system implementation, and multimillion-dollar inventory management.

Operational & Department Leadership

• Managed all operational activities within the Bond & Stores Department, ensuring smooth workflow across inbound and outbound operations.
• Oversaw end-to-end procedures for receiving and dispatching shipments, ensuring accuracy of quality, quantity, and documentation.
• Led department planning related to cost control, resource allocation, and operational improvements.
• Monitored and reported all KPIs, ensuring complete compliance with SLAs and customer audit requirements.
• Coordinated cross-department activities to ensure timely sanitation, processing, and distribution of all products.
• Acted as the departmental lead in the absence of the Manager, presenting progress, issues, and solutions during interdepartmental meetings.
• Ensured all operational equipment remained service-ready, minimizing downtime and service disruption.
• Worked with the inventory planning team to monitor stock levels and maintain optimum par levels.

Quality, Safety & Compliance

• Implemented customer service, food safety, HACCP, and health & safety standards across the operation.
• Developed, implemented, and enforced operational and quality assurance procedures.
• Ensured strict compliance with company safety policies and customer audit standards.
• Conducted daily safety briefings and staff training on manual handling, fire safety, and safe operating procedures.
• Prepared incident reports and investigations for unsafe acts or near misses.
• Enforced equipment usage guidelines and coordinated breakdown, maintenance, and repair activities.

Systems & Inventory Management

• Supervised accuracy and real-time updates of JDE and WMS systems for inventory and stock control.
• Controlled waste through monitoring short-shelf-life and near-expiry products.
• Identified slow-moving and non-moving stock and escalated to management to prevent write-offs.
• Uploaded and monitored staff attendance in ETAS and approved overtime requests.
• Delivered facility management and maintenance solutions to support operational continuity.

• QACC Transition – Old DIA to New HIA (April 2014):
  Played a key leadership role during the full transition of the Qatar Aircraft Catering Company facility.
  Successfully transitioned the entire Stores Department within 7 days without a Store Manager.
  Managed multi-million-dollar inventory during relocation of Production and Assembly units.
• Training & Development:
  Designed and delivered an industrial truck training program for 30 employees on VNA & EPS equipment.
  Collaborated with Karwa to provide certified licenses, significantly reducing incidents and improving safety.
• Health & Safety Excellence:
  Independently conducted departmental health and safety audits for British Airways and Lufthansa, achieving zero critical findings.

• Eliminated 300 dry items from 3PL storage (Gulf Warehousing Co.) and moved them in-house, reducing direct costs by QAR 2 million.
• Executed strategic planning to reroute 100% of overseas inbound shipments directly to QACC, saving nearly QAR 10 million annually.
• Implemented barcode scanning technology across operations, significantly reducing errors and waste.
• Successfully led the interface integration between the ERP system and the new WMS for chillers and freezers, improving stock control, accuracy, and workflow efficiency.

• Operations Management
• Bonded Warehouse Management
• Inbound & Outbound Logistics
• Inventory Control & Stock Accuracy
• ERP, JDE, WMS Systems
• Food Safety & HACCP
• Quality Assurance
• Health & Safety Compliance
• Supplier & Vendor Coordination
• Cost Reduction Strategies
• KPI Management & SLA Compliance
• Risk Assessment & Incident Reporting
• Facility Management
• Team Leadership & Training
• Process Improvement
• Aviation Catering Logistics
• Resource & Manpower Planning
• Waste Reduction & Expiry Control

A 60-bedroom hotel with Restaurant, Meeting & Events and Room Service taking high returns in revenue.

Inventory & Store Operations

• Directed day-to-day store operations, ensuring fast, accurate receiving, storage, and issuing of all F&B and non-food supplies.
• Maintained 100% stock accuracy through daily monitoring, cycle counts, and strict documentation control.
• Enforced proper storage standards for perishables and dry stock, ensuring compliance with HACCP and hotel food safety protocols.
• Proactively tracked shelf life, expiry dates, and consumption patterns to reduce waste and prevent stock-outs.
• Organized and optimized store layout to improve accessibility, stock rotation, and operational efficiency.

Purchasing & Procurement Execution

• Supported the Purchase Officer by sourcing vendors, obtaining quotations, and negotiating prices to achieve cost savings.
• Prepared purchase requests and coordinated LPO creation, ensuring timely approval and follow-up.
• Ensured on-time delivery by consistently tracking supplier commitments and resolving quality or quantity issues immediately.
• Conducted detailed checks of delivered goods, validating product quality and accuracy against purchase orders.
• Built strong supplier relationships to secure better pricing, improved service, and reliable product availability.

Cross-Department Coordination

• Coordinated closely with Kitchen, Housekeeping, and Front Office teams to fulfill daily material requirements without delays.
• Communicated stock shortages, fast-moving items, and procurement priorities to Management and Purchasing.
• Assisted the Finance department with invoice verification, GRN posting, and month-end reconciliation.

Systems, Documentation & Compliance

• Ensured real-time accuracy of stock by updating all movements in the hotel’s inventory or ERP system.
• Maintained complete documentation of invoices, delivery notes, and supplier correspondence for internal audits.
• Applied strict compliance with hotel SOPs, food safety guidelines, and audit requirements to maintain operational integrity.
• Upheld store hygiene, safety standards, and risk-free storage practices.

• Landmark Group’s business in India, consists of several national and international brands, and its product categories include apparels, beauty products, and fashion accessories for men and women.

• Selling customized Insurance through multiple Insurance carriers to suit customer specific needs.