NAIOMI MENDEZ
Rochester,NY
Summary
Professional known for high productivity and efficient task completion. Specialized skills in software applications for accounting, regulatory compliance, and financial reporting. Excel at analytical thinking, problem-solving, and time management which significantly contribute to achieving accuracy and meeting deadlines. Proficient in tracking expenses, preparing reports and maintaining records. Collaborative team player and a self-motivated employee.
Overview
13
13
years of professional experience
Work History
Accounts Payable Analyst
Century Mold Co
Rochester, NY
03.2022 - Current
- Utilized accounting software for invoice processing and financial management.
- Generated and presented reports detailing accounts payable status.
- Assisted in streamlining and improving the accounts payable process. Approved and paid invoices before deadlines, corresponding with vendors within 1 business day about issues or discrepancies.
- Ensured compliance with company policies and federal regulations related to accounts payable.
- Liaised with vendors and customers to confirm information and address client issues.
- Maintained accurate records of all transactions including purchase orders, invoices, credit memos.
- Coded invoices to maintain organized and accurate records.
- Reviewed invoices for accuracy and completeness prior to payment processing.
- Collaborated with other departments such as Purchasing and Receiving in resolving invoice discrepancies.
- Assisted with month-end and year-end closings to support accounting system accuracy.
- Assessed and resolved discrepancies in account balances for timely resolution of accounting errors and correction before issuance of vendor invoices.
- Participated in special projects as assigned by supervisor or manager.
- Provided prompt and professional responses to vendor account balance inquiries and rush payment processing requests.
Administrative Assistant/ Legal Clerk
Woods Oviatt Gilman LLP
Rochester, NY
04.2019 - 04.2021
- Drafted and Processed Notices of Entry and Notices of Settlement for the Foreclosure Department
- Managed daily correspondence with clients, attorneys, and court through email, mail, and phone on highly sensitive matters
- Responsible for filing documents through New York Unified Court Systems efiling service
- Answered incoming calls directed to the Foreclosures Department and Evictions
- Responsible for calendaring court appearances and management of five attorney calendars
- Assisted in gathering documentation and communicating with the borrower or his/her counsel to determine whether there may be home retention options available
- Gathered and preparing documents for Attorney's Court appearances
- Prepared letters to Judges and Referees across New York State
- Conducted research on various topics as requested by management.
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
- Scheduled appointments between clients and customers and internal staff members.
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Coordinated travel arrangements and completed expense reports for travel reimbursement.
- Oversaw staff correspondence, record tracking and data communications, resulting in improved automation of office operations.
- Handled incoming and outgoing correspondence, including email, mail, and package deliveries, ensuring timely distribution.
- Proofread content for typo-free emails and documentation.
Executive Assistant
KAM Consultants Corp.
Queens, NY
01.2015 - 01.2019
- Constructed, analyzed and revised reports due to the analytical method
- Oriented new administrative employees, and train them for their specific positions/project
- Serve as the liaison between administrative personnel and senior management, communicating needs and concerns to be handled expeditiously
- Implemented customer service standards and evaluated employees based on their ability to meet those standards
- Monitored all functions pertaining to the New York State Agencies (DOE, DDC, DOC, SCA, Etc.) and Private Clients
- Assisted the Accounting Department with invoices process
Admin. Assistant
Gil Walton Statefarm Insurance Agency
Bronx, NY
01.2014 - 01.2015
- Arranged office meetings and presentations for the agent
- Organized, filed and processed clients' information into the NECHO system as well as kept a file of the information for future references
- Resolved any conflict pertaining to the client as well as assisted taking payments and providing client with any required documents
- Reached out to our prospective customers advertising deals, which helped them save and benefit more of our services
Paralegal Assistant/Records Clerk
William Rita Associates, LLP
New York, NY
01.2012 - 03.2014
- Worked alongside William Rita legal and criminal cases which we debriefed
- Certified and delivered legal documents to both Criminal and Family Court
- Processed and flied all paperwork pertaining to field of work such as immigration, criminal cases depending on the charge
- Provided administrative support to lawyers by scheduling appointments, coordinating travel arrangements and preparing expense reports.
- Stayed abreast of changes in legislative and regulatory guidelines.
- Organized and prepared case exhibits and evidence for trial.
- Conducted factual investigations by interviewing witnesses and obtaining relevant records from public agencies or private organizations.
Office Assistant/Records Clerk
University at Albany
Albany, NY
- Filed, Scanned and shredded important documents
- Improved my organization skills and knowledge in office work
- Helped researchers using information from Homeland security data files
- Constructed excel sheet of the information on the pedophiles that was needed for the research being completed
- Scheduled appointments and participated in organizing meetings that provided guidance to the community
Education
Bachelors - Arts and Science, Criminal Justice and Sociology
University at Albany
Albany05-2014
Skills
- Word
- Excel
- PowerPoint
- Adobe Creative Suite 4&5
- Accounts payable software
- Vendor engagement
- Invoice processing
- Multi-location accounting
- Transaction verification
- Account reviewing
- Data inputting
- Payment coding
- Entry verification
- Statement review
- Problem resolution
- Process improvement
Timeline
Accounts Payable Analyst
Century Mold Co
03.2022 - Current
Administrative Assistant/ Legal Clerk
Woods Oviatt Gilman LLP
04.2019 - 04.2021
Executive Assistant
KAM Consultants Corp.
01.2015 - 01.2019
Admin. Assistant
Gil Walton Statefarm Insurance Agency
01.2014 - 01.2015
Paralegal Assistant/Records Clerk
William Rita Associates, LLP
01.2012 - 03.2014
Office Assistant/Records Clerk
University at Albany
Bachelors - Arts and Science, Criminal Justice and Sociology
University at Albany