Nalem Araya

ACCOUNTS PAYABLE

• · Set up vendor accounts into great plains accounting software: including w-9s, payments terms and available discounts.
• · Process invoice payments of over 100 vendors a week.
• · Created a filing system for vendor documents by industry and alphabetical orders.
• · Issued stop payments and/or wire transfers when needed.
• · Oversaw and maintained control of department supplies from check vouchers, deposit slips, and chits.
• · Process manual check payments into accounting software.
• · Petty cash controller – dispensing banks to managerial staff with written and signed agreement.

ACCOUNTS RECEIVABLE

• · Process incoming checks using remote depositors and/or in person.
• · Daily completion of credit card transactions throughout the organization using third party applications.
• · Documented member payments into excel file and shared with essential parties.
• · Daily cash collection throughout the club from various departments.
• · Petty cash controller – processed member cash payments
• · Process credit card payments from members/vendors.

• Performed work orders, review accuracy and completeness.
• Produce reports, prepare documents, print, file and reconcile data.
• Review Employee Time Records for accuracy, legibility and adherence with state wage and hour regulations.
• .Collaborate and establish relations with over 30 job sites in and out of state.
• Complete all verification protocols, recognizing any discrepancies and addressing them in timely fashion
• Participated in continuous improvement by generating suggestions, engaging in problem-solving activities to support teamwork
• Used coordination and planning skills to achieve results according to schedule
• Identified issues, analyzed information and provided solutions to problems
• Resolved problems, improved operations and provided exceptional service

• Excel -V look ups, pivot tables.
• Business operations - accounts payable, finance, invoicing.
• Consolidation of vendor spending/POs and manage invoice discrepancies.
• Used critical thinking to break down problems, evaluate solutions and make decisions
• Conducted research, gathered information from multiple sources and presented results
• [Contract terminated due to Covid-19 and office closure].

• Verify, input, Pay vendor payable.
• Verify, input, pay employee expense reports.
• Maintain vendor files, resolve any account discrepancies.
• Classify and code expenditures to proper general ledger accounts.
• Prepared and mailed invoices to vendors, processed payments and documented account updates
• Coded invoices and other records to maintain organized and accurate records.
• Tracked income and expenses for business using accounting software.
• Verified vendor accounts by reviewing documentation, rectifying issues and contacting account holders.
• Worked closely with department personnel to produce accurate and timely bills.

• Patient/insurance payment processing.
• Used sliding payment scale to assess fair charges for patient healthcare
• Monthly invoice batching.
• Bank deposits/reconciliation.
• Processing vendor payments.
• Developed correspondence letters, memos and emails
• Completed clerical tasks such as filing, copying and distributing mail
• Executed record filing system to improve document organization and management