Microsoft office Suite
Nancy Aquino
Summary
Experienced administrative professional with a versatile background in various administrative support functions. Implements efficient office workflows to enhance performance levels, while also maintaining meticulous files and records. Resourceful coordinator with exceptional prioritization, multitasking, and planning abilities, adept at managing multiple responsibilities. Known for systematic and methodical approach, leveraging 12 years of hands-on experience in handling diverse administrative duties in office settings. Highly praised for meticulous file management skills and proficient in MS Office and accounting software.
Overview
8
8
years of professional experience
Work History
Assistant Project Manager
Chutes International
12.2023 - 04.2024
- Partnered with project team members to identify and quickly address problems.
- Delivered high level of service to clients to both maintain and extend relationship for future business opportunities.
- Supported senior managers and department leaders by completing projects and problem resolution under tight budgets and schedule demands.
- Generated weekly and monthly status reports for helpful progress tracking.
- Developed and maintained project documentation for reliable records.
- Answer multiple incoming calls, and respond to inquiries via phone and email in a professional and timely manner.
- Planned, monitored and analyzed project costs to meet financial goals.
- Assist in preparing invoices, processing payments, and handling billing inquiries, Coordinated with the accounting department to ensure accurate financial records.
- Verified quality of deliverables and conformance to specifications before submitting to clients.
- Sourced, vetted and managed vendors needed to accomplish project goals.
Material Planning Coordinator /Inventory Clerk
Ryder
08.2022 - 11.2023
- Received incoming shipments and reviewed contents against purchase order for accuracy
- Coordinated pick-up and delivery of express loads
- Traced missing material and shipments through vendor and customer communications
- Assisted fellow planning staff members with tasks to maintain proper workflows
- Used daily system logs to document production information, discussing issues with management
- Distributed work orders to departments
- Handle field calls and answer questions regarding material that flows through the cross dock
- Update material flow information in the cross-dock database, monitor nonconformance by suppliers/carriers and record those issues in an Issues Database
- Ensure that material flows smoothly and efficiently through the cross dock
- Ensure that information is shared timely with personnel from GM and Ryder
- Implementing loss prevention programs to prevent theft
- Manage multiple assignments and tasks, set priorities, and adapt to changing conditions and work assignments
- Create and maintain professional relationships within all levels of the organization (peers, work groups, customers, supervisors).
Logistic Coordinator /Warehouse Manager
B & G SALES INC
01.2018 - 01.2022
- Logged, processed and followed up on merchandise authorization shipments in databases
- Evaluated incoming pick-up and delivery requests to determine driver assignments
- Analyzed client orders and available personnel to plan and execute within client needs and expectations
- Liaised with internal and external customers to drive timely delivery of goods and orders
- Maintained records of damaged goods, backorders and applicable regulatory reporting
- Redesigned movement of goods to minimize costs and maximize value
- Preparing Bill Of Landing, Invoices and Custom and Nafta Documents
- Checked items into computer system, printed labels and directed to storage locations
- Verified inventory computations by comparing to physical counts of stock and investigating discrepancies
- File documents of routes and confidential documents alphabetically, numerically
Accountant Payable
Walmart
12.2015 - 05.2019
- Analyzed balance sheets for mistakes and inaccuracies.
- Performed audits of operational and financial areas to check compliance.
- Posted financial data in Excel spreadsheets and managed inventory.
- Collaborated with external partners to complete audits
- Researched and implemented best practices to improve audit results.
- Diminished financial discrepancies and accurately reconciled accounts using detailed data analysis results.
- Coordinated project materials and schedules, facilitated communication and prepared reports.
- Delivered superior level of customer service to small business clients.
- Updated and managed accounts payable databases, employing access controls to protect data.
- Cross-trained employees, enabling completion of priority tasks during personnel absences.
Education
Associate of Arts - Criminal Justice
City Colleges of Chicago - Wilbur Wright College
Chicago, ILSkills
- Professional Networking
- Staff Supervision
- Work Planning and Prioritization
- Customer Service
- Discretion and Confidentiality
- Correspondence and Reports
- Bill Payment
- Auditing Proficiency
- Cash Deposit Preparation
- Task Prioritization
- Multi-Line Telephone Systems
- Multitasking and Time Management
- Microsoft Office / Excel
- Schedule Coordination
Software
Excel
Power Point
Timeline
Assistant Project Manager
Chutes International
12.2023 - 04.2024
Material Planning Coordinator /Inventory Clerk
Ryder
08.2022 - 11.2023
Logistic Coordinator /Warehouse Manager
B & G SALES INC
01.2018 - 01.2022
Accountant Payable
Walmart
12.2015 - 05.2019
Associate of Arts - Criminal Justice
City Colleges of Chicago - Wilbur Wright College
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