Gardening
Hi, I’m
Nancy Crider
Muskegon,MI
Everybody gets so much information all day long that they lose their common sense.
Gertrude Stein
Summary
Driven Document Controller touting 10 years of success in digital file management. Proven history of streamlining procedures and mentoring team members on document workflows. Astute individual offering positivity and relative ease in tackling administrative tasks and assisting with special projects.
Overview
16
years of professional experience
Work History
Consumers Energy
Project Document Controller/ Engineering Supply Controller
12.2017 - Current
Job overview
- Act as subject matter-expert for Document Control department at assigned location for document control/records management for assigned Project support
- Perform advanced work in several areas of specialization/discipline that require independent judgement
- Interpret and analyze wide variety of technical problems and issues on engineering drawings and construction project documents
- Aid with audits of ProjectWise databases to assure configuration management
- Manage assigned work in ProjectWise Database, project files which include drawings, specifications and other technical documents in both construction and final design stages that require processing and technical judgement
- Responsible for receipt and distribution of engineering drawings and records associated with Storage, Generation projects and plant modifications
- Responsible for reviewing new revisions of drawings and documents prior transmitting to Engineering Records Center (ERC) for recording, issuing new drawing and document numbers
- Configuration Management (Revision Control)
- Support construction team with creating drafting requests within house drafters to correct drawings that are going to record or out into field
- Print drawing packages for Startup and Testing, PE's and Subcontractors
- Audit Plant print rooms making sure all correct drawings are filed away for plant personnel to reference when needed
- Daily and weekly Teams meetings staying up to date on projects progress and provide assistance where needed
- Monthly Operating Reviews to discuss previous months wins and where missed marks.
- Managed approximately 30 incoming emails and team messages per day from Stakeholders.
- Reduced errors in documentation by maintaining consistent formatting and proofreading for accuracy.
- Streamlined document review process by establishing clear communication channels with relevant team members.
- Ensured timely submission of project documents by closely monitoring deadlines and prioritizing tasks accordingly.
- Safeguarded sensitive information through stringent adherence to company confidentiality policies and procedures.
- Improved cross-functional collaboration by acting as primary liaison between departments for document-related needs.
- Managed version control effectively, ensuring that all team members accessed the most up-to-date documents for reference or editing purposes.
- Maintained accurate records of all project-related documents, facilitating quick retrieval when needed.
- Supported quality assurance efforts by conducting thorough audits of existing documentation and making necessary revisions as needed.
- Coordinated with external vendors and partners in acquiring essential project documents, ensuring seamless integration into internal systems and databases upon receipt.
- Maintained strict compliance with industry regulations governing document retention periods, archiving obsolete materials promptly and securely when required.
- Collaborated closely with project managers to create and maintain accurate document distribution matrices, ensuring the right information reached relevant personnel in a timely manner.
- Demonstrated adaptability by quickly learning new software platforms and adjusting processes as needed to accommodate evolving project requirements or client preferences.
- Carefully reviewed all documents and reports for completeness and accuracy.
- Scanned, filed and transmitted various documents and adhered to digital filing procedures.
- Coordinated document exchange between departments, contractors, suppliers and customers.
- Established and managed document distribution matrix and document control register.
- Managed technical documentation flow of engineering, project management and construction activities.
- Checked blueprints and drawings for accuracy and completeness.
- Used Adobe Acrobat, True View and ProjectWise for document management and enhancements.
Gentex Corporation
Auditor/Trainer/Team Leader
12.2015 - 12.2017
Job overview
- Responsible for assembly of raw parts and sub-assemblies as said by operation sheets.
- Responsible for quality of product and to ensure customer requirements are met.
- Achieving department goals through assembly and inspection of small parts and/or operation of machines to produce high quality products for customers.
- Responsible for being active team participant in teamwork toward continuous improvement.
- Responsible for performing off-line tasks including line scheduling, down-time reporting, housekeeping, coordinating time keeping, and ordering supplies.
- Auditor Ensures all testing standards are being met, Pass, or fail product that does or does not meet standards, issue rebuild tickets to replace failed product.
- Maintained documents to ISO 9001 Standards
- Audited and supported all controlled documents and forms.
- Team Leader supports and tracks daily goals, supporting scrap goals, ensures team meets required goals daily.
- Check parts to make sure there are no defects, work with Group Leaders and other leaders in area to ensure we are producing practical solutions to work efficiently and effectively.
- Evaluated and checked auditing documents on time.
- Researched developed and supported diverse types of documents worked with engineers on technical review and proofread documentation for document control.
- Ensured compliance with regulatory requirements by performing regular audits and staying up-to-date on industry standards.
- Collaborated with cross-functional teams to identify areas of risk and implement preventative measures.
- Provided detailed documentation on audit findings, facilitating swift corrective action when necessary.
- Followed established auditing processes to meet internal and regulatory requirements.
Steel Supply and Engineering(Temp)
Project Administrator
03.2015 - 05.2015
Job overview
- Prepare payroll for controller to finish processing payroll.
- Prepare and process G703 payment applications for payment, input invoices and purchase orders for payment process, accounts payable/receiving, answer vendor phone calls, answer questions, work with Project Managers to ensure contracts, purchase orders and change orders were processed and completed and in system, LEED requirements, notice of furnishing, notice of commencement's issued on projects, submitting partial and full waivers for projects, submit job information to steel companies requesting information about project, requesting insurance requirements for all jobs, certified payroll, set up new projects in Viewpoint database, set up vendors in system
- Maintained all projects as many as 40 at time.
- Maintained electric files in adobe.
- Set up and support Document Control system to meet needs of Project.
- Monitor compliance of document control system
- Support project team in preparation of correspondence and reports.
- Collaborated with cross-functional teams to ensure seamless project integration and alignment with organizational goals.
MP&C
Project Assistant
10.2013 - 04.2014
Job overview
- Reports to PM/CM and supports multiple projects through Project Managers/Coordinators.
- Estimators and site supervisors as assigned, Manages, and executes documents control system for construction.
- Manages and Maintains MIOSHA documents, Manage Organizational Chart, Order lunches for contractors onsite meetings
- Document Control
- Support project team in preparation of correspondence and reports
- Administration & support as needed for the Project Management Team
- Archive, control, and retrieve records as and when needed
- Keep records of project details, meeting minutes, technical specifications, drawings, etc
- Professional documentation and communication
- Maintains current knowledge of software use
- Ensures construction documents are ready for audits
- Exercises good interpersonal skills by gladly aiding others to carry out work of another organization, even if outside scope of regular duties.
- Supply administrative support on all projects assigned to construction.
- Supply administrative support and coordination of Kick-Off meetings, Submittals, Transmittals
- Ability to perform standard/routine office tasks and varies other duties.
- Ability to perform standard/routine office tasks and varies other duties.
- Managed incoming emails and phone calls from stakeholders approximately 20 times per day.
- Assisted project managers in achieving timely completion of projects through diligent monitoring and tracking of deadlines.
- Contributed to successful project outcomes by providing comprehensive administrative support to the team.
- Enhanced team communication by organizing and maintaining accurate documentation of meeting notes, action items, and followups.
- Increased stakeholder satisfaction with efficient coordination of project meetings, presentations, and workshops.
- Facilitated smooth project execution by managing logistics for events, travel arrangements, and accommodations for team members.
- Reduced delays in decision-making by promptly escalating issues to appropriate stakeholders for resolution.
- Strengthened working relationships between team members with effective collaboration on tasks and open communication channels.
Bouma
Administrative Assistant
08.2008 - 01.2013
Job overview
- Administrative Support on multiple multi-million-dollar projects to Project Managers and Subcontractors with Contract Issues and concerns
- Ability to take orderly approach to keeping both physical and electronic documents, including processes needed to discard obsolete records appropriately.
- Duties included answering approximately 30 phone calls per day , faxing, filing, making copies, contract setup in construction software, meeting minutes, weekly progress meeting notes, and every other week progress meeting, sending out contract documents and travel accommodations, hotel, rental cars, apartment locations.
- Utilizing Microsoft Outlook, Excel, word and PowerPoint presentations, and Prolog accounting software, accounts payable/receiving
- Assisted Project Managers and Subcontractors with pay applications making sure when pay applications were given to payroll with exact information, if not, I would go overpay applications with subcontractors to make sure figures matched what was in schedule breakdown
- Responsible for reviewing project budget daily, closing out documents.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Boosted team productivity by managing communication channels and ensuring timely responses to inquiries.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
Education
University of PhoenixOnline
Some College (No Degree) from Bachelor of Science Business Administration
Everest InstituteGrand Rapids
Associate of Arts from Medical Administration
06.2012
Brooks CollegeLong Beach
Associate of Arts from Retail Management
05.1994
Skills
- Microsoft Teams
- Team Collaboration
- Multitasking Abilities
- Analytical Skills
- Excellent Communication
- Time management abilities
- Team building
- Project assistance
- Skilled in Microsoft Office, ProjectWise, Loadspring, Adobe Acrobat
- Process auditing
- Records Maintenance
- Records Management
- Document retrieval
- Document Management
- Project Support
- SharePoint Administration
- Decision-Making
- Written Communication
- Problem-solving abilities
- Attention to Detail
- Organizational Skills
Work Authorization
Authorized to work in the US for any employer
Personal Information
In the process of relocating to Atlanta, Georgia Metro area.
Cooking
I love to cook, I like creating my own recipes I love mixing spices and seasonings creating different flavors. I enjoy watching the Food Network and cooking for friends and family.
Availability
See my work availability
Not Available
Available
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Work Preference
Work Type
Full TimeWork Location
HybridRemoteOn-SiteImportant To Me
Work-life balanceCompany CultureCareer advancementHealthcare benefitsPaid sick leavePaid time offWork from home optionStock Options / Equity / Profit SharingPersonal development programsFlexible work hoursTeam Building / Company Retreats401k match4-day work weekInterests
Home improvement projects
Crafts
Timeline
Project Document Controller/ Engineering Supply Controller
Consumers Energy
12.2017 - Current
Auditor/Trainer/Team Leader
Gentex Corporation
12.2015 - 12.2017
Project Administrator
Steel Supply and Engineering(Temp)
03.2015 - 05.2015
Project Assistant
MP&C
10.2013 - 04.2014
Administrative Assistant
Bouma
08.2008 - 01.2013
University of Phoenix
Some College (No Degree) from Bachelor of Science Business Administration
Everest Institute
Associate of Arts from Medical Administration
Brooks College
Associate of Arts from Retail Management
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