NANCY EDA
Nutley,NJ
Summary
As an accomplished Senior Executive Assistant, a proven track record in providing top-tier support to C-suite executives, expertise lies in streamlining operations, managing complex calendars, travels and facilitating seamless communication. Excel in anticipating needs, driving efficiency, and maintaining confidentiality to support executive decision-making. Experienced in coordinating board meetings, managing projects, and overseeing administrative functions and managing vendors using exceptional communication and organizational skills.
Overview
26
26
years of professional experience
Work History
Senior Executive Assistant to CEO
K9 Resorts Corporate
06.2023 - 11.2023
- Managed all aspects of office administration, including processing expense reports, drafting high-level correspondence, and meticulously organizing schedules
- Orchestrated complex calendars for executives, ensuring optimal time utilization and synchronizing schedules with precision
- Coordinated internal and external meetings, team off-sites, and served as a committee team member at annual conferences, contributing to the seamless execution of key events
- Interfaced effectively with franchises, senior executives, and Board members on a monthly basis showcasing strong interpersonal skills and diplomacy in interactions both inside and outside the organization
- Managed over 20 interviews and onboarding for new trainees
- Managed all executive presentations, ensuring a polished and professional representation of key information.
Senior Executive Assistant and Director of Finance Administration to CFO
Cross River Bank
04.2019 - 12.2022
- Managed all aspects of CFO office with calendaring, travels, invoices, email management, staff meetings and prep for Board members
- Collaborated with the finance team to streamline budgeting processes, resulting in a 15% increase in overall efficiency
- Played a key role in financial budget management in providing insights and reporting
- Oversaw the finance department team structure while managing a team of professionals
- Maintained knowledge of organizational policies and procedures to ensure compliance with applicable laws and regulations with Legal, HR and Procurement
- Supervised junior staff members including assigning tasks and monitoring progress throughout completion
- Provided guidance regarding protocol requirements when interacting with high-level clients or Board members
- Opened, read, and replied to e-mails, letters and correspondence on behalf of executives
- Managed schedules, events and travel plans for conferences, meetings and seminars, as well as domestic and international trips for executives
- Processed travel expenses and reimbursements for executive team and senior management group.
Project Manager
Quest Diagnostics
11.2015 - 03.2019
- Administered weekly comprehensive expense reporting systems, meticulously tracking and analyzing expenditure to ensure fiscal responsibility
- Spearheaded the development and support of competitive medical reports by 50%, demonstrating a commitment to elevating the quality of deliverables across departments
- Escalated critical issues and obtained decisions from Clinical Franchise Leadership as needed, ensuring swift and decisive actions
- Identified areas for improvement in internal processes and proposed viable solutions, contributing to the overall efficiency of departmental operations on a monthly basis
- Conducted monthly training sessions for Franchise members on the newly implemented process, ensuring a smooth transition and widespread understanding.
Sales Representative of Commercial
Quest Diagnostics
01.2015 - 11.2015
- Successfully managed over 300 weekly account inquiries, employing a proactive approach to minimize account attrition and mitigate negative volume variances. Impacted measurable results
- Leveraged Salesforce.com to streamline sales processes and complete all administrative tasks promptly and accurately
- Ensured meticulous compliance with all company policies and government regulations, upholding high standards of professionalism and ethics
- Collaborated on additional projects and responsibilities as assigned by the manager, showcasing adaptability and a commitment to 100% team success.
Executive Assistant to Senior Vice President, Commercial Sales
Quest Diagnostics
06.2009 - 12.2014
- Maintained and coordinated marketing records, ensuring compliance with record retention processes for legal document holds
- Established project set-up in project management and budget tracking systems, interfacing with external agencies, vendors, and contractors for project approval and invoicing
- Project managed selected marketing execution initiatives, including external mailings and PowerPoint development, ensuring successful implementation
- Led the onboarding process for new hires, handling logistics, HR documentation, payroll processes, and entitlement reporting
- Reviewed and distributed communications from the executive office with the utmost confidentiality, demonstrating a commitment to privacy and professionalism
- Managed budget functions for the Commercial organization, overseeing financial processes and ensuring compliance with accounting measures
- Orchestrated annual President's Club activities and monthly leadership meetings, enhancing team collaboration and recognition
- Processed marketing project execution and initiatives; Executed large scale off-site meetings of 200 guests and team building
- Coordinated budget and promotions with all projects and managed project budget.
Senior Executive Associate, Vice Chairman's Office
American Express Company
04.1998 - 12.2008
- Played a pivotal role in organizing and coordinating weekly business meetings, conferences, and complex travel arrangements for the Vice Chairman's office and the Advertising division
- Took charge of coordinating the training component of the talent development program, effectively negotiating 25% of the training proposals with internal and external partners
- Developed and executed a schedule for the leadership team, focusing on enhancing managerial and developmental skills with Human Resources, Legal and Procurement
- Consistently provided top-notch customer service, ensuring a positive and engaging learning experience
- Oversaw the strategic allocation and management of the operational budget for the Vice Chairman's office and Advertising division
- Cultivated a culture of continuous improvement by promoting open communication channels for feedback from all levels within the organization.
Education
Bachelor of Arts - Business Administration And Management
FAIRLEIGH DICKINSON UNIVERSITY
Teaneck NJ 12.2012
Skills
- Communication Skills
- Calendar Management
- Project Management
- Discretion and Confidentiality
- Problem Solving
- Multitasking
- Organization and Time Management
- Adaptability
- Team Collaboration
- Travel Coordination
- Event Planning
- Outlook Proficiency
- Research Skills
- Networking
- Prioritization
- Detail-Oriented
- Negotiation Skills
- Exceptional interpersonal skills
- Calendar Management Proficiency
- Meticulous attention to detail
- Expert Time Management
- Event Planning Expertise
Affiliations
- Member of The National Society of Leadership and Success - 12/2012
- Phi Omega Epsilon Honor Society –6/2012
Languages
Spanish
Advanced (C1)
Timeline
Senior Executive Assistant to CEO
K9 Resorts Corporate
06.2023 - 11.2023
Senior Executive Assistant and Director of Finance Administration to CFO
Cross River Bank
04.2019 - 12.2022
Project Manager
Quest Diagnostics
11.2015 - 03.2019
Sales Representative of Commercial
Quest Diagnostics
01.2015 - 11.2015
Executive Assistant to Senior Vice President, Commercial Sales
Quest Diagnostics
06.2009 - 12.2014
Senior Executive Associate, Vice Chairman's Office
American Express Company
04.1998 - 12.2008
Bachelor of Arts - Business Administration And Management
FAIRLEIGH DICKINSON UNIVERSITY
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