Nancy E. Mace
Burlington,NC
Summary
Contracts professional with strong foundation in contract management and regulatory compliance. Proven ability to negotiate and draft complex agreements while minimizing organizational risks. Highly reliable team collaborator focused on achieving results and adapting to changing needs. Expertise in stakeholder engagement and contract lifecycle management.
Overview
18
18
years of professional experience
1
1
Certification
Work History
Grants & Contracts Administrator, Sr.
Duke University Medical Center
01.2025 - Current
- Read and interpret clinical trial study documents including protocol, budget, contract, informed consent, and laboratory manual.
• Reconcile costs related to study participant enrollment in the Clinical Research Management System (OnCore).
• Prepare, process and/or approve requests for human participant payments, ensuring timeliness and compliance with applicable Duke and external policies, procedures, rules and regulations.
• Prepare a monthly accounts receivable (AR JV) summary reflecting accrued enrollment and revenue received for each fiscal period.
• Manage and oversee project revenue, invoicing, accounts receivable monitoring, collection and deposits.
• Prepare and process cost transfers for timely expense management of assigned fund codes per departmental and institutional guidelines.
• Reconcile patient care expenses from the electronic medical record (Maestro Care) to our financial reporting system (SAP R/3) for assigned fund codes per departmental and institutional guidelines.
• Compile, maintain and analyze financial data which may include special projects and metrics.
• Monitor sponsor, regulatory and institutional compliance with contract terms and institutional policies and procedures.
Grants & Contracts Manager
Duke University
08.2015 - 01.2025
- Perform as the Medicine CRU Finance Practice Manager
- Draft and negotiate budgets and payment terms for industry clinical research to ensure compliance with university policies and legal standards.
- Manage clinical research projects from inception to execution, as well as some fiscal management, streamlining approval processes for efficiency.
- Collaborate with Principal Investigators (PIs)and other stakeholders to assess risks and develop strategies for effective project management. Reviewed monthly reporting for all projects and provide analysis to PIs.
- Interpret departmental policies and procedures, making decisions on specific operating problems and issuing
instructions on behalf of unit. Created SOPs and modified existing SOPs to coordinate with system changes. - Lead training sessions for staff on contract interpretation and compliance requirements, enhancing team knowledge.
- Grew the Medicine CRU team from 5 to 11.
- Perform overall grants monitoring using tools available to monitor compliance with Duke policies and internal Medicine policies.
Project Administrator, Sr.
InVentiv Health Clinical (aka Syneos Health)
09.2014 - 08.2015
- Coordinated project timelines, ensuring alignment with stakeholder expectations and deliverables.
- Managed documentation processes, maintaining compliance with regulatory standards and internal protocols.
- Facilitated communication between cross-functional teams to streamline project execution and enhance collaboration.
- Developed project tracking tools to improve visibility of progress and resource allocation across initiatives.
- Received 2 spot bonus awards due to assistance in EDC and source document management.
Clinical Research Coordinator
Duke University
07.2008 - 09.2014
- Drafted and negotiated budgets and payment terms for industry clinical research for the Dept. of Medicine, Hematology division, adhering to Duke policies.
- Coordinated recruitment efforts for clinical trial participants, ensuring protocol adherence and compliance.
- Managed study documentation and data entry systems to maintain accurate participant records, along with management of sample collection and storage.
- Performed fiscal management of projects from inception to closure.
- Facilitated communication between research teams and external stakeholders to streamline project workflows.
- Developed training materials and conducted sessions for new staff on study protocols and regulations.
Education
Associate of Applied Science - Accounting, Business Administration
Vance-Granville Community College
Henderson, NC05-1994
Associate of Applied Science - Radiologic Technology
Vance-Granville Community College
Henderson, NC05-2004
Skills
- Clinical experience performed at Community Memorial Hospital, South Boston, VA, Durham Regional Hospital, Durham, NC, Franklin Regional Hospital, Louisburg, NC, Granville Medical Center, Oxford, NC, Person County Memorial Hospital, Roxboro, NC and VA Medical Center, Durham, NC Specialty rotation in Radiation Oncology performed at VA Medical Center in Durham, NC
- Microsoft Office products, OnCore, EPIC, iRIS, SAP, Concur, Success Factors
- SCE Transportation software
- SAP 31h SD, FI and MM modules
- Attention to detail and extreme accuracy
Certification
RCC Certification is current
Timeline
Grants & Contracts Administrator, Sr.
Duke University Medical Center
01.2025 - Current
Grants & Contracts Manager
Duke University
08.2015 - 01.2025
Project Administrator, Sr.
InVentiv Health Clinical (aka Syneos Health)
09.2014 - 08.2015
Clinical Research Coordinator
Duke University
07.2008 - 09.2014
Associate of Applied Science - Accounting, Business Administration
Vance-Granville Community College
Associate of Applied Science - Radiologic Technology
Vance-Granville Community College