Nancy Lepe
Los Angeles,CA
Summary
Seeking a position in a Department where I can utilize the skills I have obtained from past employers and personal experiences. Desire to expand my knowledge by learning the essential duties that are required for this position in an effective and efficient manner.
Overview
10
10
years of professional experience
Work History
County Career Transition Program Intern - Administration
Internal Services Department |Human Resources, Personnel Operations Section
Los Angeles, CA
09.2023 - Current
- Schedule and conduct Live Scans for all department transaction involving new hires, promotions, change in class, and temporary worker clearance
- Maintains department’s personnel files. Involves scanning of HR documents, outside employment forms, performance evaluations, and other pertinent data pertaining to employment and upload to ePR-File Management Portal
- Create requisitions, moving candidates to hired, adding Hiring Managers on NEOGOV
- Onboarding employees in ePAR
- May conduct initial interviews of eligible candidates and recommend them for employment
- Coordinate the distribution of Employee Service Awards. Requires obtaining employee’s work location and appropriate Division manager via eHR, then contacting manager to arrange pick-up/delivery of awards.
Senior Typist-Clerk
Internal Services Department | Innovation and Business Management Division
Los Angeles, CA
04.2022 - 09.2023
- Provide administrative support to the Section Manager and Telecom System Engineers
- Run monthly reports via BASIS to update staff on Exceeded Charges for projects handled by our section and submit to finance for processing
- Back up for Secretary and proxy timecards when needed
- Complete 90VU reports for all contractors.
Senior Typist-Clerk
Parks and Recreation Department | Executive Office
Los Angeles, CA
05.2018 - 04.2022
- Handle department public telephone lines and public emails
- Arrange conference and meetings for our director’s special assistant and staff
- Type and create miscellaneous reports, letters, spreadsheets and memos for various projects
- Update Managers’ calendar with daily and future reminders of meetings and due dates
- Provide coverage for Executive Management secretaries when needed
- Assist in ordering and maintain the sections office supplies and pick up correspondence and distribute to staff
- Front desk coverage for Human Resources section when needed
- Access to NEOGOV as a hiring manager to pull Certification Lists
- Create ePARs for new hires, promotions, and transfer employees for the section or unit.
Senior Typist-Clerk
Internal Services Department | Human Resources, Classifications Section
Los Angeles, CA
08.2017 - 05.2018
- Assist in preparing/entering job bulletins announcement request into eWIRE for Staffing Services/Classification Section
- Assist in disseminate bulletins and vacancy announcements to line departments and various agency/organizations
- Update exam information in Share Drive for Staffing Services/Classification Section
- Enter exam related data into Access database (exam request, requesting division, analyst exam and KRB number) and maintain, organizes and inventories exam files; archives current files
- Records and tracks exam bulletin numbers utilizing NEOGOV/Trac System
- Greeting and assist in checking-in candidates to verifies identification cards and ensures that candidates are tested for the exams for which they have applied
- Conduct Job Analysis data entry into WRIPAC program
- Prepares all exam files/folders for respective Analysts (Specimen, application, raw data folders).
Intermediate Typist-Clerk
Internal Services Department | Human Resources, Personnel Operations Section
Los Angeles, CA
12.2015 - 08.2017
- Enter probation and Annual Performance Evaluations in the eHR system, which may include employee information updates, beneficiary information, emergency contacts, and driver’s license information
- Type and process UDOC/HRDOC by reviewing the e-HR Security reports, evaluating the assigned security roles and identifying deficiencies in the internal controls to ensure employees cannot bypass unauthorized access to confidential information
- Responsible for maintaining department’s ID Badge system and software
- Includes creating new entries for incoming employees, updating the database when employees exit the department, and issuing badges as needed
- Maintains department’s personnel files for 1800 employees
- Involves filing of HR documents, outside employment forms, performance evaluations, and other pertinent data pertaining to employment
- Includes processing all out going employees and forwarding files as necessary
- Act on behalf of HR Division manager as a Custodian of Records to comply with Subpoena requests for Personnel, Payroll, and Worker’s Compensation documents for employees as needed
- Coordinate with Payroll and Medical Compliance unit obtain information from each section in a timely manner to meet Subpoena demands
- All relevant data is then copied in house and provided to the attorney or designated file retrieval service
- Conduct Live Scans for all department transaction involving new hires, promotions, change in class, and temporary worker clearance
- Complete employment verification via verbal communication or written
- Coordinate the distribution of Employee Service Awards
- Requires obtaining employee’s work location and appropriate Division manager via eHR, then contacting manager to arrange pick-up/delivery of awards
- Create Personnel folders for new and transferred employees and checking for missing or incomplete documents
- Back up for Performance Net Coordinator
- Responsible for handling and submission of Certification List Action Forms to Human Resources for approval of various Cert List actions requested by Department.
Intermediate Typist-Clerk
Probation Department | Procurement Section
Los Angeles, CA
05.2015 - 12.2015
- Answer/transfer phone calls
- Process invoice receipts via eCAPs
- Customer Service- help vendors with inquiries and or departmental staff related to commodities
- Acting Secretary for the Director of Facilities Management, as needed
- Assist Communications Unit with issuing and or receiving mobile devices (e.g, Cellphones
- Air Cards, WIFI hotspots etc.)
- Process Verizon overage report
- Identify all lines which incur overage charges, then issue out memo/s to Bureau Chiefs for re-imbursement.
Intermediate Typist Clerk
Department of Health Services | Walk-in Clinic
10.2013 - 05.2015
- Ensures clinic files and charts are in order and that mandatory forms are in patients file
- Make reminder calls for scheduled clinics and reschedule patients as needed
- Maintain courteous and helpful relationship with patients, public and co-workers
- Register/log in patients and update their information in affinity
- Answer phones, assist patients with questions
- Prescreen future appointments using 270/271 and medical website making sure patients insurance are assigned.
Education
Business Administration
University of Phoenix
Pasadena Ca08-2019
High School Diploma -
James A Garfield High School
Los Angeles, CA06-2004
Skills
- Extensive Customer Service Skills
- Fluent Bilingual: English/Spanish
- Type 55 wpm
- Knowledge in NEOGOV
- Knowledge in SmartSheet
- Spreadsheet tracking
- Problem-Solving
- Teamwork and Collaboration
- Fingerprint Roller Certified
- Knowledge in eCAPS
- Knowledge in ePAR, ePR & eHR
- Multitasking and Organization
Timeline
County Career Transition Program Intern - Administration
Internal Services Department |Human Resources, Personnel Operations Section
09.2023 - Current
Senior Typist-Clerk
Internal Services Department | Innovation and Business Management Division
04.2022 - 09.2023
Senior Typist-Clerk
Parks and Recreation Department | Executive Office
05.2018 - 04.2022
Senior Typist-Clerk
Internal Services Department | Human Resources, Classifications Section
08.2017 - 05.2018
Intermediate Typist-Clerk
Internal Services Department | Human Resources, Personnel Operations Section
12.2015 - 08.2017
Intermediate Typist-Clerk
Probation Department | Procurement Section
05.2015 - 12.2015
Intermediate Typist Clerk
Department of Health Services | Walk-in Clinic
10.2013 - 05.2015
Business Administration
University of Phoenix
High School Diploma -
James A Garfield High School
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