Summary
Overview
Work History
Education
Skills
Languages
Accomplishments
Timeline
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Nancy Lopez

Newport News,VA

Summary

Energetic Office Manager equipped to support day-to-day operational functions and accomplish business goals. Blends advanced organizational, technical and business expertise to enhance workflows. Focused on attentively assisting office staff and customers and identifying opportunities for improvement.

Overview

22
22
years of professional experience

Work History

Division Office Manager

R.S.Harritan
Richmond, VA
03.2015 - 02.2019
  • Developed and implemented office policies and procedures.
  • Maintained filing system for records, correspondence and other documents.
  • Ordered supplies and equipment to maintain adequate inventory levels.
  • Provided administrative support to management team including preparing reports and presentations.
  • Created spreadsheets in Excel to track data such as vacation requests, sick days .
  • Resolved customer inquiries in a timely manner while maintaining positive relationships with clients.
  • Processed payroll accurately ensuring all employees were paid on time.
  • Tracked invoices and payments to ensure accuracy of accounts receivable and payable information.

Accounting Assistant

The Williamsburg Winery
Williamsburg, VA
07.2001 - 01.2015
  • Reconciled bank accounts on a regular basis.
  • Assisted with accounts receivable activities such as invoicing, collections, and deposits.
  • Prepared daily cash flow statements for management review.
  • Entered data into accounting software programs such as QuickBooks or Sage 50 Accounting Software.
  • Answered questions from customers regarding their billing or payment status.
  • Researched discrepancies between invoices, purchase orders, packing slips.
  • Managed vendor relationships by ensuring timely payments and resolving disputes.

Administrative Assistant

Dobson Builders
Newport News, VA
03.1997 - 06.2001
  • Provided administrative support to the executive team, including scheduling meetings and managing calendars.
  • Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
  • Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
  • Managed incoming calls while providing information or transferring callers to appropriate personnel.
  • Processed invoices for payment using accounting software applications.

Education

Some College (No Degree) - Accounting

Puerto Rican National Forum
Manhattan, NY

Skills

  • Documentation Management
  • Customer Relations
  • Maintaining Accounting Ledger
  • Payroll And Budgeting

Languages

Spanish
Professional

Accomplishments

  • Top Sale Teams Award

Timeline

Division Office Manager

R.S.Harritan
03.2015 - 02.2019

Accounting Assistant

The Williamsburg Winery
07.2001 - 01.2015

Administrative Assistant

Dobson Builders
03.1997 - 06.2001

Some College (No Degree) - Accounting

Puerto Rican National Forum

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Nancy Lopez