Python
Hi, I’m
NANCY MIJARES
Los Angeles,CA
Summary
Experienced executive assistant skilled in delivering excellent administrative support to senior-level executives. Demonstrates exceptional communication and organizational abilities, excelling in travel arrangement management, expense tracking, and schedule coordination. Recognized for quick and effective learning of new skills, equally adaptable in familiar and unfamiliar environments.
Overview
9
years of professional experience
Work History
Kiana Ledé Entertainment, Inc.
Executive Assistant
01.2020 - Current
Job overview
- Streamline executive communication by managing emails, phone calls, and scheduling appointments.
- Prepare and edit presentations on behalf of executives for both internal meetings and external conferences.
- Organize artist events, ensuring seamless execution and positive attendee experiences.
- Support financial management processes by assisting with budget planning and expense tracking.
- Arrange domestic and international travel plans and itineraries.
- Establish strong relationships with industry professionals to create a network of support for company initiatives.
- Coordinate artist scheduling and logistics, ensuring smooth integration into ongoing projects.
Hollywood Radio and Television Society
C- Level Executive Assistant
07.2023 - 07.2024
Job overview
- Assisted in budget management and expense tracking, contributing to a 15% reduction in budget variances, and increased financial accuracy.
- Managed communication between 25+ executive teams, ensuring timely responses and efficiency.
- Prepared and edited correspondence, presentations and reports for executive-level meetings.
- Provided support through typing, proofreading, managing correspondence and maintaining 800+ executive and corporate member records using Microsoft Excel.
- Upheld confidentiality and discretion as top priorities.
Chapman/Leonard Studio Equipment
Executive Assistant in Marketing
01.2023 - 07.2023
Job overview
- Provided extensive administrative support to the Marketing Director, including calendar management and invoice processing.
- Formulated content marketing plans and social media calendars, demonstrating strategic thinking and creative insight.
- Designed and delivered budget plan PowerPoint presentations, approximately 3 times a month.
- Ensured transparent communication with clients through daily status updates, enhancing client satisfaction.
- Organized tasks for trade shows and award shows, managing web and print advertisements, banners, and vendor communications.
- Coordinated travel arrangements for team members attending events, showcasing logistical expertise.
Death Club LLC
Project Coordinator
11.2019 - 12.2022
Job overview
- Kept projects within budget and on schedule by managing deadlines and adjusting workflows.
- Supervised multiple projects from project start through delivery, monitoring project progress, identifying risk and taking corrective action as needed.
- Managed administrative tasks, including calendar maintenance and correspondence processing.
- Coordinated shipment schedules and supported production and inventory management for operational efficiency.
- Planned and facilitated meetings and pop-up events, demonstrating organizational and event management skills.
- Engaged with customers across multiple communication channels, resolving issues promptly to enhance satisfaction.
Kemp Broadcasting
Administrative Assistant to the Director
06.2017 - 10.2019
Job overview
- Monitored calendars for the Music Director and the Promotions Director, scheduling appointments, meetings and travel.
- Managed client relationships on behalf of the director by promptly addressing inquiries, resolving issues, and maintaining open lines of communication for long-term satisfaction.
- Fostered a professional atmosphere within the office through diligent organization, consistent punctuality, and adherence to established policies and procedures.
- Collaborated with the morning show production team with script writing and editing.
- Designed show schedules and provided talking points and press releases for on-air hosts.
- Pitched and developed engaging segments for the audience, showcasing creativity and understanding of viewer preferences.
Power 106 L.A.
Promotions Assistant
05.2015 - 06.2017
Job overview
- Executed essential event responsibilities in collaboration with production managers.
- Provided artist support and maintained equipment setup for live broadcasts and remotes.
- Generated on-air promotional scripts to promote client marketing and advertising initiatives.
- Compiled photos and videos of events to share on social media and use in future presentations.
- Participated in brainstorming sessions to generate new ideas for engaging consumers at upcoming events or through new marketing tactics.
- Developed targeted email campaigns, driving increased traffic to company website or specific landing pages highlighting promotional offers.
Education
California State University, NorthridgeNorthridge, CA
Bachelor of Arts from Journalism, Broadcast
IBM Online CourseOnline
Cybersecurity Analyst Professional Certificate
08.2023
Skills
- Bilingual: Fluent in English and Spanish
- Proficient in Google Workspace, Microsoft Office Suite, Microsoft Teams, Zoom
- Calendar Management Proficiency
- Exceptional organization and attention to detail
- Strong multitasking abilities with proven project management expertise
- Excellent verbal and written communication skills with professional phone etiquette
- Commitment to maintaining high-level confidentiality and professionalism
Availability
See my work availability
Not Available
Available
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Accomplishments
- Planned corporate meetings, lunches and special events for groups of 30+ employees.
- Planned album listening event for 200+ attendees.
- Used Microsoft Excel to develop inventory tracking spreadsheets.
- Supervised team of 5 staff members.
Work Preference
Work Type
Full TimeWork Location
RemoteHybridImportant To Me
Company CultureCareer advancementPaid sick leavePaid time off4-day work weekFlexible work hoursTeam Building / Company RetreatsHealthcare benefitsSoftware
SQL
SEO/SEM
Final Cut Pro
Timeline
C- Level Executive Assistant
Hollywood Radio and Television Society
07.2023 - 07.2024
Executive Assistant in Marketing
Chapman/Leonard Studio Equipment
01.2023 - 07.2023
Executive Assistant
Kiana Ledé Entertainment, Inc.
01.2020 - Current
Project Coordinator
Death Club LLC
11.2019 - 12.2022
Administrative Assistant to the Director
Kemp Broadcasting
06.2017 - 10.2019
Promotions Assistant
Power 106 L.A.
05.2015 - 06.2017
California State University, Northridge
Bachelor of Arts from Journalism, Broadcast
IBM Online Course
Cybersecurity Analyst Professional Certificate
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