Nancy Mina
US
Summary
Enthusiastic professional with a background spent processing multi-state payrolls. A hardworking Payroll Specialist focused on maintaining company policies and procedures while promoting a vast knowledge of tax and wage regulations. Seasoned Payroll Specialist bringing 8+ years' experience in accounting and operations management. Proven history of achievement and innovation coupled with outstanding work ethic, commitment and loyalty. Strong track record of effective leadership, collaborative teamwork and articulate communication. Highly adept with key strengths in payroll administration functions, including discrepancy research, regulatory guidelines adherence, complex processing procedures and program management. Insightful Human Resources Coordinator assists HR team with staffing, record-keeping, employee benefits and other HR-related duties. Plans and organizes work to achieve goals and targeted results with minimal supervision. Continually develops knowledge and gains subject matter expertise in assigned HR discipline related to work activities and projects assigned.
Overview
19
19
years of professional experience
Work History
Human Resources Business Partner I
New Wincup Holdings
06.2023 - Current
- Assisting employees with inquiries regarding their paychecks, deductions, and other related issues, providing clear and concise communication.
- Reducing payroll errors by conducting thorough audits and resolving discrepancies in a timely manner.
- Facilitating smooth onboarding of new hires by efficiently entering relevant data into the payroll system.
- Collaborating with human resources to confirm payroll accuracy.
- Documenting and processing all garnishments for bankruptcies, student loans, and child support orders.
- Managing payroll data entry and processing for 1,000 employees to comply with predetermined company guidelines.
- Preparing year-end forms with payroll software for W-2s and ACAs, ensuring accuracy and timeliness in tax filing.
- Establishing, maintaining and rectifying various time off plans for employees
- Troubleshooting and resolving any payroll issues from the field with the assistance of HRIS system
- Assisting human resources department at Corporate level and other company locations within the US with various HR issues, including and not limited to employee benefits, investigations, policies and such
- Setting and promoting various HR related corporate functions including annual holiday parties, employee theme parties, health care events from start to completed
- Filled an annual payroll report with the state of Ohio which not only reduced monthly premiums but refunded back $13,200 back to the company
Payroll Specialist and Office Manager
SW Financial Group Corp
08.2016 - 05.2023
- Streamlined and maintained office services by organizing office operations and procedures, ordering supplies, designing filling systems, performing all clerical and front office functions
- Served as a liaison between upper management and staff members, and clients facilitating open channels of communication to address concerns or issues promptly.
- Scheduled meetings for upper management and staff with clients
- Entered and maintained payroll timesheets, employee and contractor data, various benefits such as 401K, IRA, health and vision plans, child support, wage garnishments and PTO plans
- Processed live checks and direct deposits for employee and contractors for weekly, bi-weekly, semi-monthly and monthly timeframes
- Generated, filed and distributed year end forms to clients that included W2s and 1099s across the United States
- Filed and payed all necessary semi-weekly, monthly quarterly and year end payroll fillings
- Communicated, established and maintained payroll accounts across various states.
- Prepared and mailed out child support checks, payroll checks, tax forms, business and personal tax returns to IRS and state agencies
Accounts Payable and Office Support Specialist
Walgreens Boots Alliance
01.2006 - 07.2016
- Ensured accurate data entry and posted invoice charges via three way matching
- Addressed vendor concerns regarding payment of invoices
- Generated purchase orders to replenish inventory for stores and warehouse
- Assisted stores and field technicians to received parts requested and credited stores for returning defective equipment
- Coordinated 50-75 shipments weekly throughout US, Puerto Rico and Virgin Islands
- Assisted in running daily and weekly technical reports using V-Lookups to manage inventory and orders processed within the department
- Assisted with daily front office duties as well as warehouse functions, not limited to various projects and training staff, prepping equipment to be shipped, recorded inventory for disposal or to be shipped to companies for replacement of parts or to stores requesting replacement of equipment
Education
BBA - Business Administration And Health Care Management
Robert Morris University - Illinois
Chicago, IL11.2005
Skills
- Employee Relations
- Quickbooks
- Benefits and payroll coordination
- HRIS Lawson
- Payroll Management
- Interdepartmental Coordination, Teamwork and collaboration
- Customer Service
- Mail handling
- Organizational Skills
- Scheduling and calendar management
- Data Entry
- Payroll platforms: Paycor, Paycom, ADP, Paychex, Accountants World
Accomplishments
- Assisted a client to reduce workers compensation premiums 2 years in a row, 1st year from 36K to 12K and 2nd year from $7,700 to $3,900 by disputing premium charges with insurance company with supporting evidence
- Assisted over 30+ clients in applying for loans and forgiveness for government assistance programs such as PPP1, PPP2 and HRSA ranging from monetary awards from 10k to over 200K. Almost all these clients were forgiven 100% of loans
- Assisted a client to reduce a fine for not having workers compensation and family disability insurance from state of NY from 6K to less than $350.00
- Assisted a client to apply and receive 45K from HRSA program
- Assisted a client with necessary financial documentation to receive a 20K small business loan
Timeline
Human Resources Business Partner I
New Wincup Holdings
06.2023 - Current
Payroll Specialist and Office Manager
SW Financial Group Corp
08.2016 - 05.2023
Accounts Payable and Office Support Specialist
Walgreens Boots Alliance
01.2006 - 07.2016
BBA - Business Administration And Health Care Management
Robert Morris University - Illinois
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