NANCY ROSS
Vicksburg,MI
Summary
Dynamic Accounting and Office Manager at Webster Electric II, LLC, with expertise in financial analysis and contract management. Streamlined operations to enhance team efficiency and ensure precise month-end financial reporting. Recognized for fostering strong vendor relationships and inspiring team collaboration, with a proven track record in payroll processing and strategic planning. Career goals include leveraging financial acumen to drive organizational growth and operational excellence.
Overview
27
27
years of professional experience
Work History
Accounting and Office Manager
Webster Electric II, LLC
06.2022 - 07.2025
- Directed and managed daily operations of a team of 3-4 individuals.
- I was responsible for making sure the office flow ran smoothly, and navigating the coordination of Accounts Payable, Accounts Receivable, Receptionists, and field personnel.
- Ensured availability of necessary tools for position success.
- I balanced all banks accounts and credit card statements, made decisions on what to pay based on our current financial status, performed transfers between different bank accounts and different banks, and drew on the line of credit when appropriate.
- Handled payroll processing and supported HR functions.
- I invoiced all large construction projects and prepared all AIA documents.
- Analyzed financial trends to advise company owner on future needs.
- Prepared month-end financial reports with accuracy.
- Tracked contracts related to construction jobs, vendors, and subcontractors to maintain project efficiency.
- Evaluated subcontractors and approved credit account applications.
- Word, Excel, Teams, Sage, QuickBooks, Access
Contract Administrator
A-I Refrigeration Sales & Service, Inc.
07.2016 - 05.2022
- I started in Accounts Payable and was responsible for all Accounts Payable activities including, but not limited to, payment selection, journal entries, sworn statements, cross training and job profitability reporting.
- I was promoted to Contract Administrator and became responsible for evaluating and screening construction contracts and subcontracts, collection of major construction project invoices, creating AIA construction invoices and sworn statements, pulling necessary permits from multiple municipalities, tracking job profitability and auditing of all construction projects.
- I also worked on construction close out documents and closing construction projects.
- I oversaw purchasing for materials related to construction jobs.
- In this position I also maintained service on fleet vehicles.
- I worked closely with project managers to ensure a good financial outcome for construction projects.
- I did routine evaluation and projections of all construction jobs.
- Word, Excel, Outlook, Teams, Timberline, Procore, Ecomm, Verizon Connect, Company Notary
Finance/Secretary
Anchor Baptist Church
10.2014 - 05.2015
- This was a temporary position that I volunteered to fill while the church was in the middle of some administrative changes.
- I counted offerings, prepared and performed bank deposits, entered bank deposits and account transfers, journal entries, balanced bank accounts and tracked member giving statements.
- I created weekly flyers and assisted the Pastor with special projects.
- Word, Excel, Outlook, Power Point, Quick Books
Manager
Ihle's Service, LLC
05.2003 - 10.2014
- My duties included billing, collections, settlement negotiations, purchasing, estimating, appointment scheduling, and tracking employee hours.
- Word, Excel, Outlook, Power Point, Smart Tax
Accounting Coordinator
Lamar Construction Company
03.1998 - 05.2003
- I moved from Accounts Payable to Accounts Receivable through promotion.
- I was subsequently promoted to Accounting Coordinator.
- In this roll I assisted in the selection and implementation of new accounting software.
- I attended Timberline training seminars and supervised Accounts Payable and Accounts Receivable.
- I reported on job cost and daily tracked profitability for all major construction projects.
- I also kept track of all contract documents and monitored contract amounts.
- Word, Excel, Outlook, Power Point, Timberline, Notary
Education
ACCOUNTING -
LAKE MICHIGAN COLLEGE
05.2015
Skills
- Problem resolution
- Inspiring others
- Taking ownership
- Staying on task
- Notary
- Payroll administration
- Contract management
- Financial analysis
- Accounts receivable
- Invoicing procedures
- Team coordination
- Office administration
- Vendor management
- Effective communication
- Problem solving
- Attention to detail
- Time management
- Human resources
- Interpersonal skills
- Policy and procedure modification
- Administrative oversight
- Strategic planning
- Payroll processing
- Conflict management
- Scheduling coordination
- Office management
- Customer service
- Policy development
- Document management
- Compliance monitoring
- Employee training
- Workflow planning
- Meeting planning
- Team supervision
- Staff hiring
- Bookkeeping
- Administrative support
- Payroll and budgeting
- Credit and collections
- Policy implementation
- Organizational skills
- Relationship building
- Clear oral/written communication
- Scheduling and calendar management
- Documentation and control
- Financial reporting
- Report preparation
- Contract administration
- Employee supervision
- Account reconciliation
- Staff management
- Billing
Activities
- Enjoy cooking and making other people happy with food.
- Volunteer to serve the Veterans of Foreign Wars holiday dinners every year.
- Enjoy listening to their stories and learning from their wisdom.
- Advocate for Veterans and seek more ways to serve them in the future.
Timeline
Accounting and Office Manager
Webster Electric II, LLC
06.2022 - 07.2025
Contract Administrator
A-I Refrigeration Sales & Service, Inc.
07.2016 - 05.2022
Finance/Secretary
Anchor Baptist Church
10.2014 - 05.2015
Manager
Ihle's Service, LLC
05.2003 - 10.2014
Accounting Coordinator
Lamar Construction Company
03.1998 - 05.2003
ACCOUNTING -
LAKE MICHIGAN COLLEGE
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