Nancy Haeems
Atlanta
Summary
Highly organized, detail-oriented professional with more than 15 years of business experience in supporting C-level executives
Experienced in managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations.
Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.
Overview
18
18
years of professional experience
Work History
EXECUTIVE ASSISTANT/HR GENERALIST
Black Dragon Capital
08.2022 - 01.2025
- Compiled reports to provide comprehensive insights on various initiatives including financial and investor relation reports
- Conducted research on conferences and travel logistics and assisted in special projects on new company initiatives as well as anticipating risks and proactively addressing them to management
- Maintained an active calendar for the CEO, General Counsel, CFO and the HR Director
- Supported the General Counsel with legal contracts, maintaining records and documentation related to Power of Attorneys for relevant staff members, ensuring accuracy and ensuring legal documents were SEC compliant
- Oversaw the recruitment process including job postings, interviewing, hiring decisions and onboarding new employees
- Successfully hired a new marketing team for a portfolio company in England
- Created a career pathway project for all employees and executed and monitored employee training programs to enhance skills and knowledge relevant to the investment industry
- Performed routine administrative tasks to support human resource functions including reviewing job descriptions, performance and talent management and updated organizational charts and managed company documents for SEC data compliance
EXECUTIVE ASSISTANT
TherapeuticsMD
03.2020 - 08.2022
- Provided high-level administrative support to Senior Executives, including managing correspondence, handling phone calls and prioritized meetings and tasks
- Provided support to the leadership team meetings including capturing meeting briefs, preparing presentations, handling critical investor reports and ensuring appropriate follow-up to investors
- Assisted in planning and coordinating conferences, seminars, and other business events, including registration, logistics and material preparation
EXECUTIVE ASSISTANT TO CHIEF OF FINANCE
Rollins
03.2017 - 01.2020
- Collaborated with the Corporate Finance team to prepare and analyze weekly and monthly financial reports to illustrate annual forecast budgets for each department utilizing JDE and Tableau
- Processed and tracked expense reports and managed planning travel for executives, including booking flights, accommodations, ground transportation
- Scheduled quarterly board meetings; organizing logistics including preparing board materials; booking travel, lodging and ordering catering for off-site team building events
OFFICE MANAGER
Ordyx
06.2015 - 03.2017
- Managed all HR related operations including; Lead the recruitment process from sourcing and interviewing candidates to onboarding new employees
- Handled employee relations issues ensuring fair resolution and provided guidance on HR policies
- Prepared and submitted payroll-related reports, tax filings, and compliance documents as required
- Created employee volunteer activities and events to foster a positive and fun workplace environment
- Supported the sales team in sourcing new sales and reviewing and tracking the sales pipeline
- Managed and coordinated trade shows including booth selection, registration, travel, logistics for the sales team, purchasing and setting up equipment at trade shows
- Helped design marketing material images for backdrop displays, promotional materials and business cards
- Reviewed AP and AR and audited customer accounts
- Found $40k in missing payments and worked in collaboration with the customer operations team to retrieve the money owed by customers
OFFICE COORDINATOR
Basis Technology
04.2014 - 04.2015
- Managed the onboarding process and interviewed and selected candidates for Software Engineer positions
- Managed company catering for large scale meetups and tech meetups
- Coordinated office events and communicated information to employees regarding training, tech events, space bookings and sending out internal employee communication emails
- Coordinated travel arrangements for new hires and managed the calendars for Executive team
PROJECT MANAGEMENT ASSISTANT
Sainsbury's
10.2010 - 11.2013
- Analyzed and communicated the risk and deliverable status to Project managers
- Coordinated project schedules and kept track of all projects cross-functionally with internal teams
- Assisted in preparation of reports, plans and specifications for major and minor projects
Hospitality Intern
Renaissance Portsmouth and Waterfront Hotel
01.2009 - 01.2010
- Assisted the restaurant manager through responding to customer needs whilst taking orders and anticipated guest needs
- Trained staff on Micros, customer relations and hotel operation standards
- Front office/concierge duties of checking guests in and out guests
Resort Hospitality Intern
Sea Pines Resort
01.2007 - 01.2008
- Assisted in opening and closing operations of the Lake House Restaurant, managing inventory and training employees
- Front desk assistant of checking in and checking out guests, answering and directing several telephone calls and ensuring customer issues were resolved
Education
Master of Science - International Business Management
University of West London
London, England08.2013
Bachelor of Arts - International Hotel Management
University of West London
London, England08.2009
Skills
- HR Tools: TAM, ADP, Namely, Indeed BetterTeams
- Advanced MS office suite: Project, Excel, Microsoft Word, PowerPoint
- CRM Systems: Salesforce, Zendesk, Zoho, SharePoint
- Interpersonal relationship management
- Executive support
- Administrative support
- Database management
- Project planning
- Schedule management
- Business administration
- Presentation development
- Conference planning
- Travel administration
Timeline
EXECUTIVE ASSISTANT/HR GENERALIST
Black Dragon Capital
08.2022 - 01.2025
EXECUTIVE ASSISTANT
TherapeuticsMD
03.2020 - 08.2022
EXECUTIVE ASSISTANT TO CHIEF OF FINANCE
Rollins
03.2017 - 01.2020
OFFICE MANAGER
Ordyx
06.2015 - 03.2017
OFFICE COORDINATOR
Basis Technology
04.2014 - 04.2015
PROJECT MANAGEMENT ASSISTANT
Sainsbury's
10.2010 - 11.2013
Hospitality Intern
Renaissance Portsmouth and Waterfront Hotel
01.2009 - 01.2010
Resort Hospitality Intern
Sea Pines Resort
01.2007 - 01.2008
Bachelor of Arts - International Hotel Management
University of West London
Master of Science - International Business Management
University of West London
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