Nannette Lorenz-Pardorla

Administrative Assistant

Austin,United States

Summary

Experienced Office Coordinator Administrative/Assistant professional. Highly motivated, quick learner, a people-oriented person with a passion for creating an inclusive, enjoyable, and fulfilling work environment. Effective liaison in coordinating with management, vendors, clients, and outside agencies. Continually striving for ways to improve and streamline office policies and procedures to increase productivity. Enjoys being the “go-to” person and thrive in a fast-paced inclusive environment.

Overview

Certification

years of professional experience

Work History

Administrative Assistant II

International Global Technologies (GTECH)

Austin, TX

03.2021 - Current

Administrative: Provides administrative support in a variety of functions to support the Texas Account Team and facility. Schedules and coordinates meetings and other group activities.
Financial: Backup to the financial analyst in providing daily sales reports, daily CIS sales data entry to SAP, and monthly travel report and reconciliation. Facilitates and coordinates Purchase Requisitions and Purchase Orders in SA. Works closely with the Finance Dept. to ensure invoices are tracked and paid. Collects, reviews, analyzes complex confidential data and prepares reports, spreadsheets, and other presentation materials.
Office Supplies: Purchases office supplies, PPE and maintains copy equipment
On-boarding: orders business cards and ensures new employee has need office equipment and supplies. Email distribution group is correct
Vendor Management: Ensures common area kitchens are appropriately stocked with beverages and supplies. Coordinates with vendor on supply/order issues
People Ops:Supports and coordinates Employee Recognition programs

Office Coordinator

Actian

Round Rock, TX

12.2018 - 08.2020

Administrative: Served as the official front office ambassador, emphasized a welcome and upbeat culture, facilitated the visitor experience. Answered and directed phone calls and messages. Mail management, both incoming/outgoing as well as international via FedEx, USPS
Security Gatekeeper: Monitored visitor access via badge system, activated/deactivated employees, maintained security awareness
Office Supplies: Ordered all office supplies, regulated inventory, stocked and replenished. Ordered all snack and beverage supplies from multiple vendors, tracked and noted inventory levels
Facilities Management: Liaised with property management and reported any facilities issues weekly. Managed preventative maintenance of the office, tracked outstanding issues, scheduled meetings with Property Manager when necessary
Vendor Management: managed all vendor relationships, contacted appropriate vendors for the repair of office/kitchen equipment, followed up to ensure the job was completed.
Event Management: Planned, organized, quarterly company offsites, conferences, seminars, social events. Communicated effectively with meeting hosts, key collaborators, and vendors to ensure all equipment and setup requirements had been captured before each event, Actively sent surveys to employees to get event feedback and post-event analysis;
Budget Preparation: Assisted in Event budget preparation which included, cost estimates for budget recommendation and justification. Worked within budget guidelines. Ensured the budgets were approved by the Chief Information Officer. Event contracts were submitted to the legal team and receipts were submitted to Accounting/ExpenseWatch
Employee Engagement: Experienced working closely with leadership teams to build and promote company culture. Considered ways to surprise and delight employees; Created the first Austin Culture Team committee. Organized company-sponsored community outreach events. Blog post contributor: Served as editor and manager of event communications, contributed to company Blog posts.
People Ops: Supported People Programs Manager with employee engagement events, i.e, Virtual Happy Hours/Trivia Nights/International Women's Day and back end administrative support
Human Resource Support: Ensured all legal documents were signed, notarized, dated and scanned, coordinated with Legal Team, and ensured timely shipping of documents for the Chief Information Officer
On-boarding; managed workspace set up for employees, prepared office supplies, cube location, swag, and welcome packet. Coordinated with IT Team to ensure proper technology management was set up
Employee Meal Program: Sourced and established new vendors for the weekly lunch program, which saved $24,000 per year. Coordinated weekly lunch program ensuring orders were placed on time within budget. Reached out to vendors as issues arose.
Contract Negotiations: reached out to neighboring hotels and met with Sales Directors to secure corporate rates, toured the hotels/meeting spaces for future conference potential

Office Coordinator/Administrative Assistant II

WedEd-STEM Department

Redwood City, CA

11.2017 - 06.2018

Administrative: Served as Office Receptionist; provided first-class customer service to all levels of employees, management, visitors, and third-party vendors. Answered multi-line phone promptly, professionally with a courteous demeanor. Responsible for receiving, and shipping out bulk and regular mailings via UPS, distributed mail to staff in-boxes .Maintained all office printers, troubleshoot, and then reached out for service calls
Office Supplies: Ordered all office supplies, created a supply request web form to improve the ordering process. Placed kitchen and beverage supply orders for four kitchens, created an inventory system
Facilities Management:Coordinated with facilities team regarding organizational needs, coordinated and tracked building requests to Landlord and third-party vendors
Meetings: Assisted with scheduling and coordination of staff meetings, reserving rooms, planning, catering, setup, and takedown. Managed multiple office calendars for staff, Senior Program Director, conference rooms and hotel spaces
Financial: Processed expenses for staff and Senior Program Director; Processed travel authorizations, check requests and administered consultant contracts. Accounts payable/accounts receivable; paid company vendor invoices using P-card. Made copies of incoming checks and forwarded to accounting department
Event planning, including workshops, executive meetings, guest speaker engagements and holiday luncheon. These multi layered events involved technical, as well as room and space needs, catering logistics and printed course materials/agendas
On-boarding: Assisted with on-boarding process of new hires, IT equipment/hardware, new hire checklist, space preparation
Facilities Management: Assisted with interoffice move between office floors, planned new space and assessed staff needs
Productivity Management:Streamlined department processes to increase department efficiency and productivity. Created Smartsheet/web forms for facilities management, supply requests, and inventory
Ad hoc:Assisted department with frequent projects, spreadsheet data management and input, bulk mailings, scanning, assembling packets and ad hoc requests

Education

Bachelor of Science - Merchandising Management

Oregon State University

Corvallis, OR

Skills

Office administration

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