Naomi Vega
Corona,CA
Summary
Dedicated administrative professional with successful experience in fast-paced office settings with little to low supervision, that can guarantee enhanced office efficiency through the utilization of streamlining operations via excellent communication.
Combines expertise, technical savviness, adaptability, and team collaboration in completing a variety of clerical tasks and providing staff support. It is my passion to meld the functionality of being a punctual, productive and high-achieving professional with the creativity of taking initiative, problem solving and curating work that breathes and demonstrates the vision and core values of your company.
Overview
6
6
years of professional experience
Work History
Office Administrative Assistant
Rescue A Generation, Inc.
04.2022 - Current
- Initiated administrative tasks such as inputting and displaying accurate data, filing paperwork (digitally/physically), answering phones, directing visiting guests, maintaining office inventory supplies, and communicating necessary day-to-day objectives to department leads for smooth office operation.
- Authored meeting notes/agendas, memos, and project update reports via email, Google Docs, and Monday promptly to all staff and department managers.
- Developed facility management documents such as inventory status reports, purchase requests, order payment confirmations, and inventory storage designs.
- Curated and submitted contract documents, proposals, invoices, and estimates to all client parties.
- Designed a unique Client Relations Management Record System that accurately keeps all active/terminated client files which aided in the overall efficiency of our non-profit organization with the professional utilization of software products such as Excel Google Sheets, Google Docs, Adobe Acrobat, and Airtable.
- Liaised with current insurance provider to uphold our organization's yearly policy limits. Other communication services include: requesting, receiving, reviewing, and submitting Certificates of Insurance regarding the approval of project events via email/phone.
- Communicated with School District representatives regarding our organization's services, billing, and contract processes. This garnered trust and increased overall satisfaction from our clients.
- Participated in creative design projects such as Videos, Graphics, and social media engagement via IG, TikTok, YouTube, and Facebook.
Administrative Contract Technician
Riverside Engineering, Inc.
08.2020 - 04.2022
- Drafted all Client proposals, contracts, estimates, and invoices in an accurate and timely manner to Contract Manager.
- Received training and upheld multi-layered digital filing system while assisting in building new organizational tools to utilize within the existing structure.
- Initiated administrative tasks such as answering phones, depositing payments, submitting drawing plans, and picking up mail/other pertinent documentation outside of the establishment.
- Communicated and relayed accurate updates to all supervisors, engineers, architects, and master builders via email, phone and in-person meetings.
Lessons Department Manager
Guitar Center
10.2018 - 03.2020
- Displayed accurate data entry of all students, payments, and lesson statuses within the Client Relations Management Server.
- Managed all student contract initiation and termination in a timely manner that ensured accurate reporting of monthly payments, and overall sales during our company's quarterly meetings with corporate.
- Led and distributed teacher commissions and communicated new store policies to each department member once received from the store manager.
- Facilitated the management of teacher/student/store schedules with full assurance that each event coincided with our sales initiatives set in place each quarter and did not adhere to double booking.
- Implemented new event campaigning strategies for Guitar Center Open House events resulting in more new students and parental support within our lesson programs.
- Managed inventory and receiving operations to maintain optimal stock levels and meet expected demands.
- Oversaw inventory management processes, maintaining optimal stock levels while minimizing waste and losses due to shrinkage or obsolescence.
- Communicated with managers of other departments to maintain transparency.
- Collaborated with other departments to ensure seamless coordination in achieving company-wide objectives.
Education
Bachelor of Arts -
Vanguard University of Southern California
Costa Mesa, CA05.2017
Skills
- 85 wpm
- Verbal and written communication
- Time management
- Interpersonal
- Problem-solving
- Data Entry
- Administrative Reporting
- Multi-tasking
- Bilingual (Spanish)
- Proficient in: Excel, Google Docs, Monday, Airtable, Asana, Notion, Adobe Photoshop, and other software upon request
Languages
English
Native or Bilingual
Spanish
Professional Working
Timeline
Office Administrative Assistant
Rescue A Generation, Inc.
04.2022 - Current
Administrative Contract Technician
Riverside Engineering, Inc.
08.2020 - 04.2022
Lessons Department Manager
Guitar Center
10.2018 - 03.2020
Bachelor of Arts -
Vanguard University of Southern California
Similar Profiles
VASUNDHARA VASUNDHARA null
Junior Research Fellow-DST INDO RUSSIAN PROJECT at ULTRA SHORT PULSE GENERATION OF NEXT GENERATION mimo optical networkJunior Research Fellow-DST INDO RUSSIAN PROJECT at ULTRA SHORT PULSE GENERATION OF NEXT GENERATION mimo optical network
Madison LymanMadison Lyman
Volunteer at Waldo's Rescue/Every Last One RescueVolunteer at Waldo's Rescue/Every Last One Rescue
Anthony ReyesAnthony Reyes
NA at Ocean Rescue, Jacksonville Fire and Rescue DepartmentNA at Ocean Rescue, Jacksonville Fire and Rescue Department
Sukhvir JaswalSukhvir Jaswal
Manufacturing Manager at Bel Air MachineManufacturing Manager at Bel Air Machine
Sofiia ParfeniukSofiia Parfeniuk
Intern at LuxotticaIntern at Luxottica