Narmin Mustafayeva

As a Project Accountant:

• Generate and submit client invoices for project billing (AIA) in accordance with client requirements, compiling all required backup documentation, billing out timely to meet required deadlines.
• Perform accurate and timely data entry of billing information.
• Compile required backup documentation for billings.
• Understands billing contract terms.
• Perform tasks within accounting system to include assignment of job numbers, relevant job information for billing purposes, schedule of values and job cost module requirements including purchase and change orders.
• Responsible for AR Collections of respective billings, including following up with clients, researching issues as requested, participation in weekly meetings and issue resolution.
• Work closely with Operations and Project Managers within the office and out in the field to understand ongoing construction projects and related financial requirements.
• Identify billing and job cost issues as they arise, and make recommendations to increase process efficiencies through consistent communication with supervisor and team.
• Monitor billing and cash position status on all projects billed.
• Assist with lien waiver process, other customer requested documents and account collection efforts, as needed.

As AR Specialist:

• Generate and send invoices to customers.
• Process customer payments and refunds and apply them to customer accounts.
• Reconcile customer accounts to ensure accuracy.
• Respond to customer inquiries regarding billing and payments and resolve customer billing disputes.
• Maintain and monitor customer accounts for delinquent payments.
• Prepare and submit customer statements.
• Prepare and submit weekly and monthly aging reports to management.
• Generate and process change orders and other adjustments.
• Analyzing job cost vs budget.
• Assist with month-end closing activities.
• Assist with other accounting tasks as needed.

As AP Specialist:

• Processing accounts and payments in compliance with financial policies and procedures in an efficient and timely manner.
• Verifying the accuracy and completeness of invoices, eliminating any discrepancies.
• Resolving payment issues and following up on vendor inquiries.
• Identifying accounts and price discrepancies, resolving issues before releasing payments by communicating and negotiating with vendors.
• Checking vendor files to avoid duplicate payments.
• Updating and reconciling vendor statements on a regular basis.
• Paying employees by receiving and verifying expense reports and requests for advances.
• Maintaining AP vendor database, contacting vendors for Certificate of insurance, W-9, and updated records.
• Processing check runs and ACH payments on a timely manner, mailing checks upon approval, and filing check stubs with invoices.
• Reconciling accounts receivable and unbilled receivables and resolving any discrepancies.
• Calculating, and processing the sales commissions.
• Preparation of aging reports for management on a weekly and monthly basis.