Summary
Overview
Work History
Education
Skills
Languages
Timeline
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Natalie Gavia

Victorville,CA

Summary

Experienced with coordinating administrative tasks and maintaining organized office environments. Utilizes strong organizational skills to enhance office efficiency and support team operations. Track record of effective communication and multitasking to meet diverse needs.

Overview

14
14
years of professional experience

Work History

Administrative Assistant IV

Oro Grande School District
02.2020 - Current
  • Prepare reports, compile and organize materials and information.
  • Maintain confidential records and information as appropriate by the Director.
  • Order and maintain supplies, including day-to-day needs, events, and projects.
  • Process and monitor all division employee requests.
  • Maintain the Director’s calendar of events, meetings, conferences, training, and travel
  • Assist in preparing staff meeting set-up, including department training.
  • Assist with compiling/reconciliation backup documentation for monthly Cal Card statements.
  • Prepare and maintain requisitions/purchase orders in Financial 2000. Run monthly division budget reports.
  • Submit timesheets and time of requests.
  • Manage invoices for catering events.
  • Prepares monthly cash count sales.
  • Gather data regarding the National School Lunch
    Program and daily cafeteria reports.
  • Compile meal counts for claim reimbursement.
  • Keep financial records and processes documents involved with Nutrition Services.
  • Make mathematical calculations.
  • Match invoices to purchase orders verify prices, review documents for payments to
    meet due dates.
  • Answers telephones and provides information or routes calls to appropriate personnel
  • Perform other duties as assigned.

Enrollment Specialist

Oro Grande School District
04.2019 - 02.2020
  • Responsible for scheduling and processing new student enrollment, enrollment appointments, walk-in enrollments, phone calls regarding enrollment, and withdrawals.
  • Maintained all enrollment, student records request, enrollment database, transcripts, and enrollment income eligibility records.
  • Processed student withdrawals and prepare documents for audit.
  • Provided outstanding customer service to students, parents and administration.
  • Other duties as assigned.

Office Manager - Dental Practice

City Dental Care
10.2011 - 04.2019
  • Overseeing receptionists, answering phones, scheduling appointments, and handling patient inquiries.
  • Coordinating patient appointments, managing recall systems, and ensuring efficient scheduling.
  • Maintaining accurate and confidential patient records, including electronic medical records.
  • Managing billing processes, verifying insurance coverage, filing claims, and collecting payments.
  • Implementing and managing the office budget, tracking expenses, and preparing financial reports.
  • Ordering and managing dental supplies and equipment.
  • Ensuring compliance with health regulations, HIPAA, and other relevant laws.
  • Building relationships with patients, and addressing patient concerns.
  • Hiring, training, and managing staff, including scheduling and employee evaluations.
  • Overseeing and managing inventory of office supplies, equipment, and other materials.
  • Supervising and training staff, fostering a positive work environment, and motivating the team.
  • Communicating effectively with patients, staff, dental professionals, and suppliers.
  • Addressing patient and staff issues, resolving conflicts, and implementing solutions.
  • Contributing to the development and implementation of office policies, procedures, and goals.
  • Collaborating with dentists and other dental professionals to ensure smooth workflows and patient care.

Education

Valley View High School
Moreno Valley, CA

Skills

  • Customer service
  • Data entry
  • Office administration
  • Time management
  • Office management
  • Database entry
  • Scheduling and calendar management
  • Invoice processing
  • Purchase orders organization
  • Employee timesheet processing

Languages

Spanish
Native or Bilingual

Timeline

Administrative Assistant IV

Oro Grande School District
02.2020 - Current

Enrollment Specialist

Oro Grande School District
04.2019 - 02.2020

Office Manager - Dental Practice

City Dental Care
10.2011 - 04.2019

Valley View High School

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Natalie Gavia