Summary
Overview
Work History
Education
Skills
Accomplishments
Timeline
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Natalie James

Natalie James

Fort Lauderdale,FL

Summary

Versatile and highly organized Executive Assistant with 20+ years of experience supporting C-level leadership in dynamic, high-growth environments. Recognized for mastering the art of seamless calendar and travel management, executive communications, and cross-functional operations. Thrives in fast-paced, deadline-driven settings and is known for preempting issues before they arise. A strategic thinker and gatekeeper who brings structure, clarity, and momentum to any executive office.

Overview

17
17
years of professional experience

Work History

Realtor Associate

Lifestyle International Realty
06.2019 - Current
  • Deliver white-glove service to high-profile clients, managing complex schedules and time-sensitive transactions.
  • Create and present marketing decks, financial summaries, and property comparisons for executive review.
  • Orchestrate logistics for open houses, private tours, and investor meetings, ensuring premium experiences.
  • Build and manage multi-platform communication strategies, from CRM outreach to client follow-ups.

Business Development Manager

EcoTech Visions
06.2018 - 06.2019
  • Supported CEO by managing meeting agendas, travel plans, and leadership briefings.
  • Organized community events, investor summits, and startup showcases in collaboration with marketing.
  • Drafted executive correspondence, grant proposals, and presentations used in funding discussions.
  • Managed coworking and office operations, including vendor contracts and tenant satisfaction metrics.

Real Estate Office Professional

Real Estate Gurus / GHI Capital
09.2011 - 06.2018
  • Supported CEO with daily executive functions including confidential documentation, calendar ownership, and travel.
  • Directed operational flow across real estate closings, financial tracking, and internal reporting.
  • Developed office SOPs and liaised between departments to support compliance and efficiency.
  • Led due diligence, data collection, and vendor communications for property and project management.

Senior Administrative Assistant

JLL
10.2010 - 09.2011
  • Coordinated detailed travel itineraries, expense reports, and project tracking for four senior leaders.
  • Created internal reporting templates and helped migrate manual workflows into digital formats.
  • Managed boardroom logistics, presentation materials, and interdepartmental communications.

Office Manager

SoBeach Rentals
08.2008 - 06.2010
  • Maintained executive calendars, internal files, and vendor accounts for a growing real estate firm.
  • Supported HR processes including onboarding, performance reviews, and payroll coordination.
  • Responded to high volumes of confidential inquiries, using strong judgment to triage and escalate.

Education

B.S. - Business Administration, Management and Operations

Troy University

A.A. - Business (Marketing Focus)

Florida State University

Skills

  • Executive time and communication coordination
  • Global and local itinerary management
  • Executive stakeholder interaction
  • Effective meeting planning and follow-through
  • PowerPoint and Canva expertise
  • Event planning and logistics
  • Experience with CRM and workflow software
  • Expense tracking and analysis
  • Talent acquisition support
  • Supplier relationship management
  • Departmental relationship management
  • Private correspondence management
  • Experienced with Microsoft Office applications
  • Skilled in utilizing Google Workspace applications
  • Process streamlining
  • Cross-functional project coordination
  • SOP documentation expertise
  • Internal messaging strategies

Accomplishments

  • Completed over 100 successful real estate transactions.
  • Increased client base by 200% through personal referrals.
  • Selected by management to work with clients dissatisfied with assigned agent, resulting in a 100% salvage rate.

Timeline

Realtor Associate

Lifestyle International Realty
06.2019 - Current

Business Development Manager

EcoTech Visions
06.2018 - 06.2019

Real Estate Office Professional

Real Estate Gurus / GHI Capital
09.2011 - 06.2018

Senior Administrative Assistant

JLL
10.2010 - 09.2011

Office Manager

SoBeach Rentals
08.2008 - 06.2010

A.A. - Business (Marketing Focus)

Florida State University

B.S. - Business Administration, Management and Operations

Troy University
Natalie James