Natalie James
Fort Lauderdale,FL
Summary
Versatile and highly organized Executive Assistant with 20+ years of experience supporting C-level leadership in dynamic, high-growth environments. Recognized for mastering the art of seamless calendar and travel management, executive communications, and cross-functional operations. Thrives in fast-paced, deadline-driven settings and is known for preempting issues before they arise. A strategic thinker and gatekeeper who brings structure, clarity, and momentum to any executive office.
Overview
17
17
years of professional experience
Work History
Realtor Associate
Lifestyle International Realty
Miami, FL
06.2019 - Current
- Deliver white-glove service to high-profile clients, managing complex schedules and time-sensitive transactions.
- Create and present marketing decks, financial summaries, and property comparisons for executive review.
- Orchestrate logistics for open houses, private tours, and investor meetings, ensuring premium experiences.
- Build and manage multi-platform communication strategies, from CRM outreach to client follow-ups.
Business Development Manager
EcoTech Visions
Miami, FL
06.2018 - 06.2019
- Supported CEO by managing meeting agendas, travel plans, and leadership briefings.
- Organized community events, investor summits, and startup showcases in collaboration with marketing.
- Drafted executive correspondence, grant proposals, and presentations used in funding discussions.
- Managed coworking and office operations, including vendor contracts and tenant satisfaction metrics.
Real Estate Office Professional
Real Estate Gurus / GHI Capital
Fort Lauderdale, FL
09.2011 - 06.2018
- Supported CEO with daily executive functions including confidential documentation, calendar ownership, and travel.
- Directed operational flow across real estate closings, financial tracking, and internal reporting.
- Developed office SOPs and liaised between departments to support compliance and efficiency.
- Led due diligence, data collection, and vendor communications for property and project management.
Senior Administrative Assistant
JLL
Miami, FL
10.2010 - 09.2011
- Coordinated detailed travel itineraries, expense reports, and project tracking for four senior leaders.
- Created internal reporting templates and helped migrate manual workflows into digital formats.
- Managed boardroom logistics, presentation materials, and interdepartmental communications.
Office Manager
SoBeach Rentals
Miami Beach, FL
08.2008 - 06.2010
- Maintained executive calendars, internal files, and vendor accounts for a growing real estate firm.
- Supported HR processes including onboarding, performance reviews, and payroll coordination.
- Responded to high volumes of confidential inquiries, using strong judgment to triage and escalate.
Education
B.S. - Business Administration, Management and Operations
Troy University
A.A. - Business (Marketing Focus)
Florida State University
Skills
- Executive time and communication coordination
- Global and local itinerary management
- Executive stakeholder interaction
- Effective meeting planning and follow-through
- PowerPoint and Canva expertise
- Event planning and logistics
- Experience with CRM and workflow software
- Expense tracking and analysis
- Talent acquisition support
- Supplier relationship management
- Departmental relationship management
- Private correspondence management
- Experienced with Microsoft Office applications
- Skilled in utilizing Google Workspace applications
- Process streamlining
- Cross-functional project coordination
- SOP documentation expertise
- Internal messaging strategies
Accomplishments
- Completed over 100 successful real estate transactions.
- Increased client base by 200% through personal referrals.
- Selected by management to work with clients dissatisfied with assigned agent, resulting in a 100% salvage rate.
Timeline
Realtor Associate
Lifestyle International Realty
06.2019 - Current
Business Development Manager
EcoTech Visions
06.2018 - 06.2019
Real Estate Office Professional
Real Estate Gurus / GHI Capital
09.2011 - 06.2018
Senior Administrative Assistant
JLL
10.2010 - 09.2011
Office Manager
SoBeach Rentals
08.2008 - 06.2010
A.A. - Business (Marketing Focus)
Florida State University
B.S. - Business Administration, Management and Operations
Troy University