Natalie Nightingale

• Managed operational aspects of client projects, including order management and project creation using SAP CRM and SD
• Handled vendor creation, invoice resolution, and posting
• Ensured accurate and timely entry of project data including employee and sub-contractor hours, material usage, and billing information
• Oversaw monthly invoicing for various project types (fixed price, time and material) for both domestic and international clients
• Advised sales and project managers on project mapping and accounting, monitored project progress, and ensured timely invoicing
• Collaborated with Finance and Controlling to optimize cash flow and supported month-end and year-end closing activities
• Trained project managers and service unit leads on accounting and tracking guidelines, and drove improvements in the order-to-cash process.

• Developed process management documentation and managed project forecasting and reporting of revenue, costs, and cash flow
• Ensured timely billing according to contract milestones and managed contract change orders and claims
• Handled project purchase requisitions, Goods Receipts, and prepared commercial/proforma invoices for exports
• Monitored aging/blocked balance sheet items and resolved discrepancies, while liaising with internal functions for financial activities.

• Onboarded new project managers and provided training on project processes and financial reporting using Oracle systems
• Reviewed contracts and managed project budgets, financial performance, and profitability for multi-million dollar projects
• Conducted monthly financial reporting with executives and regional directors.

• Established accounting systems and managed monthly accounting transactions, including reconciliations and financial reports
• Assisted with the annual audit and corrected journal entries as needed.

• Set up project contracts on Oracle and established financial processes and reporting for real estate development projects
• Prepared management reports, tracked project budgets, and ensured financial accuracy.

• Analyzed project profitability, processed revenue recognition, and maintained aged debt reports
• Provided management reports and analysis of project performance.

• Created and maintained standard bid cost models to support bids and proposals process

• Provided leadership in driving bids to be financially complete within required deadlines

• Liaised with HR, Engineering and Project teams as required to provide all financial input into bids and proposals

• Provided F&A analysis of live projects; reported on issues and findings from both commercial and finance compliance perspectives.

• Managed team of 8 employees

• Administered project accounting cycle including project setup, billing, collections, month/year-end closing

• Liaison between Project Management Office and Finance Department including weekly financial reviews with CFO, daily reviews with VP Finance, Director of Finance, and Controller

• Coordinated with Project Managers to ensure fluidity in finance transitions

• Responsible for providing project financial and accounting records for annual audits

• Initiated, updated and disseminated documentation of all project accounting-related policies, procedures annually for auditing and SOX compliance

• Provided professional services directors and project managers financial reporting and budgeting requirements relative to their specific projects’ operations

• System Administrator for both time & expense and accounting systems

• Analyzed revenue for appropriate recognition based on % complete or T&M; reviewed issues related to revenue recognition and WIP balances

• Researched data transfer issues from time & expense integrated software system

• Prepared and reviewed WIP and AR reports for senior management

• Implemented policies and procedures for invoicing and collection accounts in compliance with company policy.