Natalie Padilla
169 SE 21st St Cape Coral
Summary
Dynamic personality with an ability to handle any job from front office to Execuitve Assistant. Have a proven track record at B&I Contractors, Inc., excelling in accounts receivable processing and client relationship management. Successfully streamlined funding processes for over 50 projects, with 7-20 vendors/subcontractors on one or all projects; enhancing financial accuracy and vendor relations. Adept at monthly reconciliations, demonstrating strong analytical skills and a commitment to exceptional service. Experienced in managing financial records, coordinating schedules, and preparing detailed reports. Known for collaborative teamwork and adaptability to changing needs. Effective in using accounting software and maintaining confidentiality.
Overview
9
9
years of professional experience
Work History
Executive Accounting Assistant
B&I Contractors, Inc.
03.2020 - Current
- Provided exceptional customer service to internal departments, addressing inquiries regarding unpaid invoices, and releases needed in order to receive funding from multiple General Contractors
- Developed strong relationships with vendors, suppliers, and subcontractors negotiating favorable payment terms and resolving invoicing issues promptly.
- Handled day-to-day accounting processes to drive financial accuracy.
- Updated spreadsheets and databases to track, analyze, and report on project completion.
- Managed and responded to correspondence and inquiries from vendors, suppliers, and subcontractors.
- Gathered, evaluated and submitted monthly releases (from over 30 vendors/subcontractors) for 50+ ongoing projects in order to streamline funding from various General Contractors.
- Handled confidential and sensitive information with discretion and tact.
- Made daily check deposits with scanner machine from commercial bank.
- Recorded deposits and reconciled monthly bank accounts.
- Submitted project information for Notice To Owner contracts, verifying the GC's received the correct information from our vendors and subcontractors we hired for each project.
Assistant Office Manager
Al Brothers
04.2016 - 01.2020
- Coordinated office operations to enhance workflow efficiency and support team objectives.
- Oversaw inventory management practices, reducing discrepancies and maintaining accurate stock levels.
- Maintained inventory of office supplies, proactively restocking materials when needed to minimize downtime due to shortages.
- Kept front office clean and well-organized to keep areas presentable for guests and maximize professional appeal.
- Transferred and directed phone calls, guests, and mail to correct staff members.
- Streamlined office procedures by implementing efficient filing systems and managing schedules.
- Provided exceptional customer service by responding promptly to inquiries from clients, both in-person and via phone or email correspondence.
- Managed accurate and fully compliant AP/AR operations by documenting expenses, reconciling accounts and correcting discrepancies.
- Collaborated closely with other departments in order to achieve shared goals efficiently.
- Managed employee payroll processing duties while also ensuring accurate calculation of benefits such as health insurance premiums or vacation days accrual.
- Completed bi-weekly payroll for 83 employees.
- Optimized organizational systems for payment collections, AP/AR, deposits, and recordkeeping.
- Developed training materials for new hires, ensuring seamless onboarding and role understanding.
- Streamlined communication processes between departments to improve information flow and collaboration.
Education
Criminal Forensics
Florida Gulf Coast University
Fort Myers, FL12-2012
Skills
- Monthly reconciliation processes
- Accounts receivable processing
- Debt recovery strategies
- Invoice processing
- Analysis of financial statements
- Client relationship management
- File organization
- General ledger
- Payroll management
Timeline
Executive Accounting Assistant
B&I Contractors, Inc.
03.2020 - Current
Assistant Office Manager
Al Brothers
04.2016 - 01.2020
Criminal Forensics
Florida Gulf Coast University
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