NATASHA A. CHARLES
Middle Island,NY
Summary
Industrious and forward-thinking Senior Executive Assistant with over 15 years of experience. Capable of smoothly handling strategic planning, operational and administrative requirements. Results-driven and hardworking with skill and resilience to achieve daily operational goals. Focused on maximizing executive productivity by providing exceptional service and coordinating team activities.
Overview
25
25
years of professional experience
Work History
Senior Executive Assistant /Campus HR Manager
Tebbens Steel LLC
04.2022 - Current
- Coordinated travel arrangements, handling logistics for trips and itinerary planning.
- Contributed to smooth business operations by planning and organizing meetings and conferences.
- Managed daily schedules for executives, ensuring all appointments were organized and prioritized.
- Prepared meeting agendas and materials, facilitating smooth and productive discussions.
- Created consistent policies and procedures throughout the campus, fostering a sense of unity among employees.
- Maintained accurate records on employee data through diligent upkeep of HR databases.
- Collaborated with legal counsel to maintain compliance with employment laws and mitigate risks associated with personnel issues.
- Organized campus-wide events such as job fairs, workshops, and seminars to promote professional development opportunities for employees.
- Managed annual performance review process, ensuring timely completion and constructive feedback for all employees.
Senior Executive Assistant / Personal Assistant
Island International Exterior Fabricators
11.2016 - 03.2022
- Provide status on all projects and handle expense reports, tracking and reporting for Senior Executive, as well as assisting with the day-to-day operations
- Maintain the overall support of the Executive, including phone coverage, complex calendar management
- Coordinate efforts to ensure that projects are delivered on time and schedules are adhered to on a daily/weekly basis
- Prioritize and review incoming information, appointments, meeting request and email
- Coordinate travel arrangements for staff and incoming visitors, as needed, creating detailed travel agendas
- Coordinate meetings, conference calls, video conferencing
- Liaise within the department, across the organization
- Take charge of miscellaneous projects and other support-related duties as assigned
Human Resources Generalist /Executive Assistant
Napoli Bern Ripka Shkolnik LLP
04.2014 - 11.2016
- Collaborated with Operations Director to generate offer letters and individual employee benefits and new hire packages
- Oversaw all temps from 10 different office locations; maintain and update all employee records
- In charge of employee punch time and vacation tracking system
- Arranged benefits such as Life, AD&D, Health, Vision and Dental; Cobra
- Assisted with hiring and terminating of support staff and attorney
- Interacted with benefits companies regarding medical, dental, 401(k), etc
- Conducted all interviews and listing of all job advertisements, analyzed all appraisals for employees
- Assisted accounting department with payroll and back reconciliation
Project Manager / HR Assistant
Healthcare Partners IPA
12.2013 - 03.2014
- Company Overview: TEMP ASSIGNMENT
- Created departmental Organizational charts for each department and worked on various projects as given to me
- Onboarding of new employees; Assisted with employee’s self-evaluations
- Updated employee files as needed
- Organized firm functions and gatherings to help bring employees closer
- TEMP ASSIGNMENT
Executive Assistant / Office Manager
Leerink Swann & Company
04.2000 - 11.2013
- Provided high-level support to the Senior Managing Directors of leading Investment Boutique
- Maintained Chief Administrative Officer's schedule and assisted the CAO in prioritizing meetings and work streams
- Served as point of contact between internal staff and/or external partners and the CAO
- Supervised support staff (8) for all other departments
- Provided administrative support to 3 Senior Managing Director's, and secondary support to the CEO in secretary's absence in areas of calendar management, document preparation and travel arrangements
- Created presentations and scheduled all executive-level meetings and travel
- Processed monthly expense reports reflecting supporting documents and budget code indexes
- Scheduled and coordinated department and client meetings, including conference rooms and catering
- Tracked and maintained monthly attendance and annual vacation records on 20 departmental employees
- Redesigned all business forms and inventory sheet
- Organized after hour's company events and outings
- Liaison with all company vendors
Education
Computer and Secretarial Studies -
Interboro Institute
08.1997
High School Diploma -
Samuel J. Tilden High School
06.1994
Skills
- Microsoft Word
- Windows NT
- Access
- PowerPoint
- Outlook
- Excel
- Internet Research
- Team player
Languages Skills
English, Dutch, Spanish, Italian, French, Solid proficiency with Microsoft Word, Windows NT, Access, PowerPoint, Outlook, Excel, Internet Research., Team player.
Languages
Dutch
Native or Bilingual
Certification
- OSHA Certified
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Senior Executive Assistant /Campus HR Manager
Tebbens Steel LLC
04.2022 - Current
Senior Executive Assistant / Personal Assistant
Island International Exterior Fabricators
11.2016 - 03.2022
Human Resources Generalist /Executive Assistant
Napoli Bern Ripka Shkolnik LLP
04.2014 - 11.2016
Project Manager / HR Assistant
Healthcare Partners IPA
12.2013 - 03.2014
Executive Assistant / Office Manager
Leerink Swann & Company
04.2000 - 11.2013
High School Diploma -
Samuel J. Tilden High School
Computer and Secretarial Studies -
Interboro Institute
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