NATASHA C. HENRY

TOTAL REWARDS ADMINISTRATION:

• Fleet Management of Corporate Car Program, vendor and contract management, preventive maintenance and required registration testing, manage lifecycle of fleet vehicles, budget and cost forecasting, new vehicle orders, and manage the resale process of decommissioned fleet vehicles. Ensure fleet insurance cards are current and up to date.
• Manage 401k audit, plan testing, internal controls, ERISA and DOL compliance, corrective actions, data reconciliation, communicate audit findings and resolutions. Gather plan documents and amendments, payroll records, census reports, and participant contribution data. Vet current or new ERISA auditors and provide proper system access. Implement corrective actions for late contributions or testing failures.
• Work with ERISA fiduciaries on Annual Funding Notice and PBGC Filing.
• Manage Stop Loss claims and reimbursements.
• Manage wellness program design and implementation, mental health and stress management training with EAP vendor, physical wellness campaigns and incentives, collaborate and coordinate with plants on wellness engagement and promotional materials.
• Assist Global Mobility with Expatriate integration for long-term and permanent relocation, partner with HRBP to onboard Expats with payroll, fringe benefits, and transportation. Work with external tax consultants on payroll matters and work with payroll to ensure accurate and compliant payroll entries of taxable earnings and reimbursable expenses. Adhere to global mobility policies as it relates to business goals.
• Review and approve all vendor invoices for timely processing and payment. Review and approve all pension and retirement paperwork initiated by HRTR Specialist.
• Assist HRTR Specialists with data integrity and auditing. Define data ownership and assign responsibilities. Manage and maintain document accessibility and structure by creating clear logical hierarchies.
• Manage relationships with key vendors and stakeholders including benefit providers, consultants, and internal partners to support employee programs across multiple regions. Collaborate with vendors to resolve escalated employee issues, improve satisfaction and timely resolution.
• Assist Regional HR Manager with strategic initiatives with benefits broker to support health and wellness programs across the organization. Collaborate with the broker to evaluate plan design, negotiate renewals and implement cost-effective solutions. Review RFPs, SOWs as it pertains to new initiatives and ensure alignment with organizational goals, budget controls, and compliance requirements. Support vendor selection and onboarding of new vendors.
• Maximize the optimization of the HRIS platform UKG by ensuring data accuracy and integrity across all HR functions. Partner with UKG Consultants to manage all systems integrations, improve workflow efficiencies and reporting capabilities. Develop and deliver training for HR and business users to enhance system adoption and reduce errors.
• Provide cross-functional support on ad hoc projects and strategic initiatives as needed.

PAYROLL ADMINISTRATION:

• Process and support payroll using UKG UltiPro for weekly and biweekly payrolls.
• Generate payroll reports and reconcile expatriate earnings for Finance.
• Assist with annual compensation planning, including merit increases, short and long-term incentive programs, accurate data alignment, and reporting.

BENEFIT ADMINISTRATION:

• Administer employee benefits programs including health insurance, retirement plans, wellness initiatives, and other fringe benefits.
• Educate employees on benefit offerings, facilitate open enrollment, and communicate plan changes.
• Prepare and submit required government filings and benefits-related documentation.
• Identify and implement process improvements and automation opportunities to enhance accuracy and efficiency.
• Collaborate with HR, payroll, and vendors to resolve benefit-related issues and ensure timely processing.
• LOA Administration

• Managed employee compensation programs, benefits administration, disability leave and new hire onboarding. Administered annual open enrollment, QLE updates, wellness programs and proper taxation of employer paid benefits.
• 401(k) administrator with ADPWFN and Fidelity Investments ensuring contributions and funding are completed timely.
• Responsibilities included 401K Non-Discrimination Testing, Form 5500 filings, and EE0-1 reporting.
• Partnered with a new fiduciary to move the retirement plan to a new record keeper and implemented an employer match.
• Partnered with Radford/ AON on a 6-month project to understand the fundamentals of compensation analysis and to identify and correct discrepancies in pay. Assisted management with reports to benchmark compensation and STI to make mid-cycle merit changes to ensure all employees regardless of race or gender are compensated fairly.
• Vendor administrator : Employee Navigator, ADP Workforce Now, Fidelity Plan Sponsor WebStation, Equitable, BCBS Health Equity, Optum Financial Services -HSA, E-Verify

• Prepared and processed semi-monthly and biweekly payrolls for 100 FTEs and ten Interns.
• Worked with ADPWFN and other third-party vendors on reports and quarterly taxes, ensured proper remittance of tax filings and payments, proper completion of W2’s, 1094 and 1095 forms, state registration SIT and local tax set-up, state PFML, and SUI.
• Partnered with Human Resources on all matters involving employee compensation, benefits, disability leave and 19 verification for new hires.
• Administered annual open enrollment through HRIS Employee Navigator
• Ensured payroll GL was processed to NetSuite in a timely manner.
• Booked appropriate payroll accruals for the month end close and ensure all costs are recorded in the correct period.
• Updated equity plan platform E
• TRADE with any new equity grants or employee terminations.
• Administered the 401k plan including deferrals, annual employer contribution calculation, annual audit, loans, and any additional required tasks.
• Collected and review employee business expense reports for compliance with the corporate credit card program.
• Assisted in preparing and processing vendor 1099 forms at year end.
• Worked with Hartford Insurance to ensure proper worker’s compensation policies in all operating states.
• Developed ad hoc financial and operational reports and participated in other accounting and finance department projects as needed.

• Administered and processed semi-monthly payroll for 120 FTEs
• ADPWFN administrator
• Prepared payroll ad hoc reports to assist management with benchmarking.
• Balanced the payroll accounts by resolving payroll discrepancies.
• Maintained payroll guidelines by writing and updating policies and procedures.
• Maintained employee confidence by keeping information confidential.
• Accounts Payable
• Coded incoming invoices and bills to Netsuite.
• Reviewed receipts and records to reconcile discrepancies.
• Confirmed appropriate approvals before processing invoices.
• Analyzed account trends and routine transactions.
• Processed vendors and consultant payment sin addition to employee reimbursable expenses.
• Managed corporate bank accounts and made all journal entries.
• Assisted with month-end close
• Assisted with corporate tax filings, audits, and administrator for stock options in Carta
• Human Resources
• Gathered and analyze data with useful HR metrics, like time to hire and employee turnover ratios
• Organized quarterly and annual employee performance reviews with management
• Maintained employee files and records in electronic and paper form
• Enhanced job satisfaction by resolving issues promptly, applying new rewards and benefits and organizing team building activities
• Ensured compliance with labor regulations and managed new hire onboarding orientation

• Management and supervision of two direct reports, which included work allocation, training, and result-driven resolutions.
• Evaluate performance and make recommendations for personnel actions that would cultivate productivity and increase talent.
• Recommend, develop, and implemented policies and procedures to ensure efficiency in processes.
• HRIS management relating to data integrity, reporting and compliance.
• Worked closely with internal enterprise systems and departments to maintain the integrity of data as it pertains to the systems of records and how information flows through internal platforms.
• Assisted with internal and external auditing as it pertains to the business.
• Processed all payroll related pays in addition to the management of supplemental bonus payrolls.
• Assisted with providing data and documents for RFPs.
• Functioned as liaison to employees and management by answering questions and providing sound alternatives to complex decisions.
• Prepared a variety of correspondences, statistical summaries and reports related to the payroll function.
• Lead on platform migration from ADP Workforce Now version 2.0 to version 11.
• POC for all vendor relationships as it pertains to the HRIS.
• Managed state and local registration for SIT and SUI taxes.
• Ensured all outstanding tax liabilities were resolved in ADP Smart Compliance.
• Identified state tax liabilities and worked with TPA and state agency to file returns and satisfy outstanding liabilities.

• Worked with Payroll Manager to administer and process weekly and bi-weekly payrolls for 2500 FTEs.
• Established operational procedures and ensured the quality of timeliness of day-to-day execution of tasks and processes.
• Implemented a centralized inbox for all payroll related inquiries to address employee needs in a more effective controlled environment.
• Managed internal Performance and Compensation modules.
• Prepared SOPs and improved upon performance outcomes against established standards of excellence.
• Registered all applicable states on SIDES unemployment management portal.
• State and local registrations.
• Streamlined data input by utilizing ADP importing capabilities reducing data entry errors by 70%
• Improved the management of unemployment claims and improved compliance by 30%
• Improved employee relations by implementing a centralized inbox for inquiries.