NATASHA COLEMAN
WESTCHESTER,IL
Summary
Diligent Accounts Payable Administrator with solid background in managing accounts payable operations. Proven track record in streamlining invoice processing and enhancing vendor relationships. Demonstrated ability to handle high-volume transactions and maintain precise financial records. Experienced with accounts payable processes, including invoice verification and payment processing. Utilizes efficient methodologies to ensure timely and accurate financial transactions. Strong understanding of vendor relationship management and internal financial controls.
Overview
26
26
years of professional experience
Work History
Accounts Payable Administrator
Midtronics Inc
03.2021 - Current
- Managed full-cycle accounts payable processes, ensuring timely and accurate invoice processing.
- Reconciled vendor statements to maintain accuracy in financial records and resolve discrepancies.
- Implemented process improvements that enhanced payment efficiency and reduced errors.
- Collaborated with cross-functional teams to streamline procurement procedures and improve workflow.
- Reconciled vendor statements monthly, identifying errors and resolving discrepancies promptly.
- Reduced late payment fees by closely monitoring due dates and prioritizing payments.
- Prepared weekly check runs for approved invoices, delivering accurate payments to vendors on time.
- Communicated with other departments to verify purchases.
- Developed strong relationships with vendors, facilitating open communication for effective issue resolution.
- Liaised with vendors to communicate payment status.
- Proactively identified opportunities for process improvements within the Accounts Payable department.
- Maintained internal controls through adherence to company policies and procedures surrounding invoice processing.
- Maintained accurate financial records with diligent data entry of invoices and expense reports.
- Facilitated timely approvals of invoices by proactively communicating with department managers regarding outstanding items awaiting approval or clarification.
- Ensured compliance with tax regulations by accurately coding 1099s for contractor payments.
- Improved accuracy in expense reporting by conducting thorough reviews and verification of receipts submitted by employees.
- Supported annual audits by providing comprehensive documentation and assisting auditors with inquiries related to accounts payable transactions.
- Reached out to vendors and customers to verify information and follow up on client issues.
- Matched purchase orders with invoices and recorded necessary information.
Accounts Receivable Administrator
Midtronics Inc.
10.2019 - 03.2021
- Processed and reconciled accounts receivable transactions to ensure accuracy.
- Implemented automated invoicing systems, enhancing efficiency in billing procedures.
- Developed comprehensive reporting tools for tracking payment statuses and collections.
- Established and maintained strong relationships with clients to facilitate timely payments.
- Facilitated timely payment from customers by providing detailed invoice information and addressing any concerns promptly.
- Collaborated with the customer service team to resolve customer disputes, improving overall client satisfaction.
- Provided exceptional customer service by responding promptly to inquiries from both internal stakeholders and external clients concerning account status or payment-related matters.
Accounts Receivable Coordinator
Creative Financial Staffing
04.2018 - 10.2019
- Collect past due payments 30-365+ days past due
- Process Credit Memos
- Import invoices via customer portal
- Assist with reception desk
- Printing invoices to be mailed and email
Accounts Receivable Specialist
LaSalle Network
02.2018 - 03.2018
- Assist with collecting greater than 365 days old balances on customers accounts.
- Contact customers via email.
- Processed payments
Cash Application
STERICYCLE INC.
01.2016 - 02.2018
- Process National account payments by breakdown of an excel worksheet to apply customer payments via credit cards, EFT, and personal checks. Then excel worksheet is uploaded into database to from batches, allowing payment to be applied to customers’ accounts and invoices.
- Apply payments to customers’ accounts that were processed through the bank.
- Reconciliation of customer accounts.
- Apply personal checks to customer accounts.
- Assist with applying payments to accounts via electronic payments.
- Open and properly distribute incoming mail.
- Contact customers regarding payments > $5000.
- Assist with applying credit card payments and EFT payments.
Customer Service Supervisor
JEWEL OSCO
01.2006 - 01.2016
- Supervise 25 employees; provide on the job training
- Assist in doing payroll; read and reply to emails
- Cash checks; issue and cash money orders; sell tickets and other items
- Receive payments by cash, check, credit cards, vouchers, or automatic debits
- Issue receipts, refunds, credits, or change due to customers
- Assist customers by providing information and resolving their complaints
- Count money in cash drawers at the beginning of shifts to ensure that amounts are correct and there is adequate change.
- Calculate total payments received during a time period and reconcile this with total sales.
- Process merchandise returns and exchanges
- Monitor checkout stations to ensure that they have adequate cash available and that they are staffed appropriately.
- Request information or assistance using paging systems.
- Compute and record totals of transactions.
Cashier
03.2000 - 08.2006
- Received payment by cash, check, credit cards, vouchers, or automatic debits
- Issued receipts, refunds, credits, or change due to customers
- Counted money in cash drawers at the beginning of shifts to ensure that amounts are correct and there is adequate change.
- Greeted customers entering establishments
- Answered customer’s questions, and provide information on procedures or policies
- Maintained clean and orderly checkout areas and complete other general cleaning duties, such as mopping floors and emptying trash cans.
- Offered customers carry-out service at the completion of transactions.
- Weighed items sold by weight to determine prices.
- Requested information or assistance using paging system.
Education
Master of Science -
Southern New Hampshire University
Hooksett, NH12-2024
Bachelor of Arts - Organizational Management
Concordia University
IL05.2015
Human Resource Certificate - undefined
Concordia University
IL05.2015
Associate of Science - Business Administration, Accounting
Triton College
River Grove, IL06.2012
Skills
- Exceptional communication skills
- Quick learner
- Intermediate in Microsoft excel, outlook, and word
- Able to work under deadlines
- Training development aptitude
- Proficient in cash management
- Accurate money handling
- Payment processing
- Time management skills
- Multi-tasking ability
- Friendly demeanor
- Adaptability
- Superior attention to detail
- Ability to learn and utilize new complex problem solving systems
- Account Reconciliation
- Exceptional organization
- Good telephone etiquette
- Cleanliness
- Electronic payments
- Payment scheduling
- ERP systems proficiency
- Records maintenance
- Vendor relations
- Check preparation
- Account reconciliation
- Statement reconciliation
- Process improvement
Timeline
Accounts Payable Administrator
Midtronics Inc
03.2021 - Current
Accounts Receivable Administrator
Midtronics Inc.
10.2019 - 03.2021
Accounts Receivable Coordinator
Creative Financial Staffing
04.2018 - 10.2019
Accounts Receivable Specialist
LaSalle Network
02.2018 - 03.2018
Cash Application
STERICYCLE INC.
01.2016 - 02.2018
Customer Service Supervisor
JEWEL OSCO
01.2006 - 01.2016
Cashier
03.2000 - 08.2006
Bachelor of Arts - Organizational Management
Concordia University
Human Resource Certificate - undefined
Concordia University
Associate of Science - Business Administration, Accounting
Triton College
Master of Science -
Southern New Hampshire University