Natasha L. Shumate
Irvine,CA
Summary
Detail-oriented Project Coordinator with expertise in administration, scheduling, document management, and client relations. Skilled in project coordination, financial oversight, multi-tasking, and process improvement to ensure efficiency in fast-paced environments. Strong background in executive assistance, sales management, and high-level customer service.
Overview
24
24
years of professional experience
Work History
Executive Assistant
ATCG LAB
Irvine, CA
08.2023 - 08.2024
- Provided high-level administrative and operational support to laboratory executives
- Managed daily schedules, calendars, and correspondence to streamline workflow
- Oversaw document preparation, data entry, and financial tracking
- Handled vendor communications, purchase orders, and invoice processing
- Assisted in tracking project deadlines and compliance documentation
Sales Manager & Administrative Coordinator
Architectural Pottery
Corona, CA
09.2017 - 02.2021
- Managed accounts payable and accounts receivable, ensuring accurate financial records
- Oversaw major commercial and landscape design projects with The Irvine Company
- Handled purchase orders, vendor negotiations, and inventory tracking
- Coordinated large-scale sales and logistics for high-end landscaping and architectural projects
- Provided sales forecasting and strategic planning to improve company profitability
- Built and maintained strong client relationships, leading to repeat business and referrals
Real Estate Agent & Office Manager
Finding Hawaii Realty
Koloa, HI
01.2009 - 06.2013
- Managed real estate transactions, contract documentation, and scheduling
- Assisted in financial planning, marketing, and property management for high-value clients
Customer Service & Administrative Support
The Surfer's Journal
San Clemente, CA
01.2001 - 07.2004
- Provided high-level customer service, data entry, and office management support
- Managed subscription accounts, invoicing, and event coordination
Education
B.S. - Child & Adolescent Development
Cal State Fullerton
Skills
- Project Coordination & Scheduling
- Document Control & File Management
- Accounts Payable & Accounts Receivable
- Client & Vendor Communication
- Microsoft Office Suite (Excel, Word, Outlook)
- Data Entry & Record-Keeping
- Process Improvement & Organization
- Purchase Orders & Financial Reporting
- Multi-Tasking & Problem-Solving
Timeline
Executive Assistant
ATCG LAB
08.2023 - 08.2024
Sales Manager & Administrative Coordinator
Architectural Pottery
09.2017 - 02.2021
Real Estate Agent & Office Manager
Finding Hawaii Realty
01.2009 - 06.2013
Customer Service & Administrative Support
The Surfer's Journal
01.2001 - 07.2004
B.S. - Child & Adolescent Development
Cal State Fullerton