Natasha Proano
Project Manager
New York,NY
Summary
Efficient Assistant project manger with solid track record in managing project timelines and budgets, ensuring seamless execution. Successfully coordinated cross-functional teams to deliver projects on schedule and within scope. Demonstrated expertise in document control, resource allocation and risk management.
Overview
8
8
years of professional experience
Work History
Assistant Project Manager
Dattner Architects
04.2024 - 02.2025
- Assisted with program managers to monitor, produce and provide program deliverable for billion dollar civic transportation projects (ie NYNJPA aviation/airport, Amtrak- Track and Rail and MTA- Transit projects).
- Drafted and issued Requests for Evidence (RFEs) and other official correspondences, ensuring clarity and adherence to procedural and regulatory requirements.
- Assisted in development of project proposals, budgets, and timelines.
- Implemented quality control measures to ensure deliverables met established standards.
- Drafted and issued Requests for Evidence (RFEs) and other official correspondences, ensuring clarity and adherence to procedural and regulatory requirements.
- Kept projects on schedule by managing deadlines and adjusting workflows.
- Developed comprehensive project plans, outlining scopes, timelines, deliverables, and milestones.
- Supervised document control for government contracts worth over $10M, ensuring complete regulatory compliance
- Led project closeout processes, including collection and organization of all as-built documentation and warranties
- Collaborated with safety officers to maintain OSHA compliance documentation across multiple job sites
- Managed document control systems for NYC civic projects, ensuring 100% compliance with DOB regulations and maintaining comprehensive audit trails
- Coordinated submittal processes between contractors, architects, and engineers, reducing review turnaround time by 25%
- Facilitated weekly project meetings with stakeholders, documenting action items and ensuring timely follow-up
- Processed change orders and RFIs through project management software, maintaining accurate project documentation
- Developed and maintained project schedules using Primavera P6, tracking milestones and flagging potential delays
- Assisted in budget tracking and cost control measures, helping to identify $75K in potential cost savings
Construction Administration Engineer / Quality Assurance Coordinator
Metropolitan Transportation Authority
04.2023 - 04.2024
- Work closely with PCEOs to ensure the contractor's final close out packages are submitted by the contractors in a timely manner.
- Assist Project Managers with submittal reviews, tracking and transmittal of the same.
- Mentor contractor as required.
- Responsible for tracking and managing all change order logs and RFI logs for assigned projects.
- Assist with subcontractor approval process.
- Assist with the preparation and review of contractor evaluations.
- Prepare Special Inspection request forms and coordination and scheduling of various inspections/tests with various departments.
- Maintain project documentation on shared drive, Asite and program database.
- Ensure projects close out packages are properly transmitted to the close out department.
- Track and follow up on project progress.
- Assuring projects are meeting multiple deadlines into different phases.
- Recruited, interviewed, and referred qualified applicants for entry-level, professional, and technical roles within awarded contracts.
- Processing administrative paperwork for a project.
- Assist PM's outline the quality management specifications for their projects and their contractors.
- Assemble required documents for all Submittals and RFIs.
- Ensure that current certificates of insurance are on file for all parties working on company projects prior to commencing work and throughout the duration of the project.
- Maintain electronic copies of all COI's.
- Develop, implement and manage processes to ensure that projects meet required specifications for quality, function, and reliability prior to completion.
Project Manager
Office of Emergency Management
06.2022 - 12.2022
- Managed complex projects with high level of organization, time management and attention to detail.
- Coordinate with a team of emergency management professionals to develop and implement mission objectives.
- Utilize effective written and verbal communications skills to develop products to include situation reports, plans, policies, and procedures.
- Work with a team to mobilize and track resources in support of logistics operations.
- Facilitate stakeholder meetings and effectively capture key points and next steps.
- Ability to manage multiple strategic and operational partnerships, not only internally with the agency's executive and senior management teams, but also externally with local and regional agencies.
Procurement Specialist
Department of Homeland Security - TSA
11.2016 - 11.2021
- Processing purchase orders, Inventory management, Organization and supply chain analysis.
- Record keeping of Personnel Files and SSI.
- OSHA certified to handle and transport hazardous materials.
- Deployments of needed items during TSA special details and/or during state of emergency.
- Perform escort functions for vendors, equipment technicians, and vehicles on AOA of the airport.
Education
Public Administration
John Jay College of Criminal Justice
New York, NYSkills
Project Management
Timeline
Assistant Project Manager
Dattner Architects
04.2024 - 02.2025
Construction Administration Engineer / Quality Assurance Coordinator
Metropolitan Transportation Authority
04.2023 - 04.2024
Project Manager
Office of Emergency Management
06.2022 - 12.2022
Procurement Specialist
Department of Homeland Security - TSA
11.2016 - 11.2021
Public Administration
John Jay College of Criminal Justice