Nathan Colpitts
Old Orchard Beach,ME
Summary
Financial professional with extensive experience at City of Portland, specializing in account reconciliation and audit preparation. Demonstrated leadership in general ledger management and fixed asset oversight. Achievements include enhancing financial processes and ensuring compliance, resulting in increased operational efficiency and improved interdepartmental communication.
Overview
16
16
years of professional experience
Work History
Assistant Controller
City of Portland
Portland, ME
10.2022 - Current
- Oversees accounts payable, bank reconciliations, fixed assets, and supervises a team of five accounting staff employees
- Performs year-end close and audit by working closely with auditors, reconciling accounts, and preparing year-end workpapers, and reviewing state and federal grant reports (MAAP, SEFA, fixed asset disclosures etc)
- Prepares monthly/quarterly reconciliation of general ledger accounts
- Assists in gathering of such material and data that may be required in preparation of the annual budget
- Assists in EFT set up for vendors / approves new vendors and reviews W-9’s to make sure they have been filled out correctly
- Manages the city cellphone plan – including ordering and tracking all phone devices and tablets, tracking cellphone payroll reimbursements, and administering and tracking cell phone use policy forms.
- Process all 1099’s for the city and submits electronic file to IRS
- Oversight of stormwater billing process including adjustments and approving account changes.
- Process all year end AP accruals, retainages, and CIP entries – determining what is CIP and what infrastructure projects should be capitalized.
- Reconcile several city funds to be sure they tie out between the project ledger and general ledger. This includes sewer, general, and jetport funds.
Senior Accountant
City of Portland
Portland, ME
09.2017 - 10.2022
- Perform daily check run for the account clerks - cutting payable checks and EFT processing
- Monthly reconciliation of the treasury bureau of motor vehicle and inland fishery accounts
- Reconcile and process monthly utility bills for payment
- Book all of the cities fixed assets
- Reconcile the fixed asset accounts assuring they are in balance at month end
- Mail all stale dated check letters for unclaimed property that the city currents holds and file unclaimed property report with the state of Maine on an annual basis
- Review grant contracts and terms - identifying type of grant, CFDA #, MAAP applicable, dates, and what reporting requirements are necessary
- Reconcile all of the cities state and federal grants - sending out monthly grant balance reports to all departments outlining grant terms, revenue, expenses etc.
- Create and update MAAP report and keep track of what quarterly/yearly reports have been turned in from all departments
- Create and setup grants for all departments on the cities Munis software system - paying close attention to contract details
- Create and update Uniform Guidance Report to be presented to auditors
- Backup supervisor - supervise four staff members and assist with questions and provide assistance when needed / approve time cards and new vendors when necessary
- Void and reissue checks for all city departments
- Enter all wires/ACH payments into the system along with other various invoices
- Provide assistance with approving vendors on an as needed basis - including new vendors and any changes to existing vendors
Financial Admin
City of Portland
Portland, ME
08.2016 - 08.2017
- Process tax payments for real estate, personal property, and downtown district accounts.
- Assist customers with questions concerning tax related issues.
- Approve and enter wires, ACH’s, and perform bank transfers if necessary.
- Cut various checks for customers and city employees if needed.
- Member of COTAPC - city owned tax acquired property committee.
- State of Maine notary public.
- Assist with morning cash up - including accounting for clerks cash and checks to be sure they are in balance.
- Provide all necessary tax information for various customers.
- File liens and discharges for all real estate parcels that require them.
Inside Sales Representative II
IDEXX LABORATORIES
Westbrook, ME
09.2014 - 08.2016
- Fulfill customer orders for IDEXX products and services through multiple channels including voice and fax.
- Establish credibility among customers and add value to their practice with every interaction.
- Maintain contact database (Beacon) with accurate profiles, notes, and opportunity information.
- Partner with the IDEXX field sales team to retain, acquire, and grow account base.
- Provide an outstanding customer experience.
- Assisted training new inside sales representatives while new on the floor – providing them with product knowledge and answering questions.
- Winner of the west region for the fall season ticknado sales competition – most three box orders placed among the sales center.
- Promotion from ISR I to a level II
- Participated in the testing and implementation of the new my account customer support portal to provide essential feedback to the developers.
- Participated in creating new documentation for different work protocols before being implemented in the sales center.
Reserve Patrol Officer
Wells Police Department
Wells, ME
01.2014 - 01.2016
- Identifying criminal offenders and criminal activity while on patrol
- Interacting with citizens and assisting them when necessary
- Community policing
- Enforcing town parking ordinance in all beach parking lots and streets
- Facilitate the movement of vehicular and pedestrian traffic when necessary
Construction Coordinator
Gorham Sand & Gravel
Buxton, ME
01.2010 - 01.2012
- Answer phones and assist customers which may include directing calls to proper employees, taking material orders, giving proper information to the customer.
- Use social media to promote products and online ordering as well as manage the social media pages.
- Approve and enter accounts payables invoices into JOBPOWER for payment.
- Proficiency with Microsoft office and excel.
- Communicate with construction crews to make sure they have proper materials for the job.
- Small project management
- Create invoices and bill customers appropriately for materials ordered.
- Part time truck dispatcher – Dispatch trucks to proper job sites to provide materials and assistance for construction crews.
- Coordinate all necessary construction activity for construction crews which may include communicating with companies and customers, providing proper materials for a job, and assist lead foreman.
- Maintain and file current insurance certificates for subcontractors.
- Call in new dig safe tickets for upcoming jobs and also renew existing tickets to keep them active for all of the jobs. This involves calling the dig safe call center and relaying appropriate information.
- Laid off
Education
Bachelor of Science - Business Administration
University of Maine
Orono, ME01.2009
Skills
- Account reconciliation
- Effective communication
- Team leadership
- General ledger management
- Project accounting
- Accounts payable management
- Audit preparation
- Fixed asset management
- Financial management
References
- Martha, Hyland, (518) 253-3255
- Melisa, Norton, (207) 651-9301
- Janice, Jensen, (207) 318-1416
Awards
Received the Presidential Achievement Award from UMAINE
Timeline
Assistant Controller
City of Portland
10.2022 - Current
Senior Accountant
City of Portland
09.2017 - 10.2022
Financial Admin
City of Portland
08.2016 - 08.2017
Inside Sales Representative II
IDEXX LABORATORIES
09.2014 - 08.2016
Reserve Patrol Officer
Wells Police Department
01.2014 - 01.2016
Construction Coordinator
Gorham Sand & Gravel
01.2010 - 01.2012
Bachelor of Science - Business Administration
University of Maine