Nathalie Fooks

Payroll:

• Processed payroll for up to 35 employees on a bi-weekly basis, including calculating and verifying hours worked and deductions due.
• Assisted in month-end close process by preparing journal entries for Payroll in SAGE
• Collaborated with employees and supervisors to immediately resolve discrepancies in timesheets.
• Reviewed incoming requests from Human Resources team for changes in employee salary or job titles; updated database accordingly.
• Calculated retroactive adjustments for terminated or transferred employees when necessary.
• Ensured compliance with local, state and federal wage laws by keeping up-to-date on recent legislation that affects payroll policies and procedures.
• Developed detailed reports summarizing various aspects of the organization's payroll activities as requested by upper management.
• Researched and resolved employee payroll questions and issues via email, phone and in person.
• Maintained accurate records of employee pay, benefits, deductions, leave time and other relevant information in the company's payroll system.
• Verified accuracy of timesheets and attendance records; prepared reports for management review.
• Resolved discrepancies between payroll systems and general ledger accounts.
• Responded to employee inquiries regarding payroll issues such as taxes, deductions or vacation accrual.
• Provided training to new staff members on proper procedures for processing payroll transactions.
• Acquired proficiency in International payroll

Accounts payable:

• Prepared weekly check runs - wire transfers and ACH payments.
• Tracked and maintained precise records of vendor payments.
• Tracked and re-issued returned payments to vendor's in a timely manner
• Assisted with vendor billing issues.
• Acquired proficiency in cross boarder payments using Stone X.
• Processed and maintain accounts payable records, ensuring accuracy of information.
• Reviewed invoices for accuracy and completeness prior to payment processing.
• Researched discrepancies in invoice payments with vendors or internal departments.
• Maintained accurate filing system for all accounts payable documents.
• Developed relationships with vendors to ensure timely payment of invoices.
• Managed the resolution of past due account balances through direct contact with vendors and customers via phone and email correspondence.
• Handled invoices and purchase orders by properly logging into system. (sales force, and sage intact).
• Problem-solved accounts payable questions on behalf of internal team members, management and vendors.
• Worked with vendors to reconcile aging statements and respond to email inquiries.
• Processed all company credit card expenses using Nexonia.

• Managed accounts payable
• Prepared invoices for payment.
• Processed and maintained accounts payable records, ensuring accuracy of information.
• Prepared 1099s and changes in vendor information annually
• Compiled and prepared journal entries to ensure accurate general ledger records.
• Assisted with vendor billing issues
• Provided staff training on all functions of accounts payable
• Prepared bi-weekly payroll from time entry system and HR reports using ADP
• Supported staff time entry function, including time sheet communications, training, and updating projects in the payroll and accounting systems
• Reconciled monthly credit card reports
• Collaborated with accounting staff in cross-training functions.

• Assisted in the Government contract billing process to facilitate prompt, accurate receipt of payments
• Assisted with bi-weekly payroll for staff members
• Tracked employee leave accrual and usage to ensure accurate payouts
• Managed employee timesheets and made sure they were submitted on time
• Processed and Prepared invoices
• Prepared checks to be signed by the CFO
• Processed all corporate credit card expenses using QuickBooks
• Processed A/P and A/R daily
• Processed Bank reconciliation
• Handled all inquiries and vendor billing issues
• Communicated with cross-functional team members regularly, building relationships throughout the company to ensure goal achievement.