Nathaly Ortega
Palm Coast,FLORIDA
Summary
Capable Accounting Assistant skillful in data collection and analysis with meticulous
eye for detail. Known for strong general ledger accounting, account reconciliation and audit support. Expertise in job-related software. Detailed accounting assistant with several years of hands-on experience assisting with handling various accounting duties and procedures. Well-educated in reconciliation, bookkeeping and revenue recognition. Innovative collaborator focused on adding value through measurable outcomes. Competent and detail-oriented Accounting Assistant well-versed in accounts payable and receivable management, financial forecasting, budgets, and payroll. Talented in identifying and correcting errors for impeccable accuracy. Committed to achieving team objectives and driving company development. Proactive communicator with solid foundation of trustworthy and dependable performance. Results-oriented individual with a passion for continuous learning and innovation. Known for leveraging analytical thinking and creativity to solve problems and deliver high-impact solutions in fast-paced environments. Sales tax specialist, new company opening, setting ,application and permits. Talented accounts executive bringing several years of experience. Proficient in developing customer relationships and promoting company services.
Overview
6
6
years of professional experience
1
1
Certification
Work History
Accounting Assistant VP
A&G Bookkeeping Services
Palm Coast, FL
03.2020 - Current
- Assisted with payroll processing by entering employee hours into the system.
- Provided support to upper management with special projects related to finance or accounting processes.
- Maintained the general ledger system to ensure accurate recording of all transactions.
- Entered data into accounting software programs such as QuickBooks or Sage 50 Accounting Software.
- Researched discrepancies between invoices, purchase orders, packing slips.
- Worked closely with auditors during year-end audits to provide necessary documentation.
- Reconciled bank accounts on a regular basis.
- Answered questions from customers regarding their billing or payment status.
- Performed account analysis and reconciliations, including bank statements and inter-company general ledger accounts.
- Assisted in the preparation of monthly financial statements and reports.
- Assisted with accounts receivable activities such as invoicing, collections, and deposits.
- Processed journal entries for accruals, amortization and other adjustments.
- Checked figures and postings for correct entry and proper codes.
- Reconciled expenses and financial records.
- Managed daily bookkeeping functions with attention to accounts receivable, accounts payable, banking reconciliation and disbursements.
- Assisted in the development and maintenance of financial databases and software systems.
- Processed payroll, calculated wages, deductions, and issued paychecks to employees.
- Reconciled bank statements and resolved discrepancies to ensure accurate financial reporting.
- Assisted with tax preparation and filing, including sales tax and income tax returns.
- Performed credit checks on new clients and set up payment terms.
- Calculated and produced checks for utilities, taxes and other operational payments.
- Recorded debit, credit and account transactions in computer spreadsheets and databases.
- Prepared and processed payroll.
- Completed and submitted tax forms and returns, workers' comp forms and pension contribution documentation.
- Reconciled computer reports with manually maintained ledgers.
- Reduced financial discrepancies by verifying accounting statements.
- Reconciled or entered report discrepancies found in financial records.
- Handled bi-weekly payroll services for company employees.
- Performed bookkeeping and accounting consulting services.
- Hired, trained, and mentored staff members to maximize productivity.
- Fostered collaboration and development of new practices by business leaders.
- Reviewed and implemented improvements to accounting processes and procedures.
- Implemented program to create daily spreadsheets and streamline financial reporting.
- Calculated income and social security tax deductions.
- Developed training programs that enhanced employee engagement and job satisfaction.
- Coached subordinates on professional development topics such as communication skills and problem solving techniques.
- Established policies and procedures that improved operational efficiency across multiple departments.
- Developed and implemented strategic plans to achieve company objectives.
Business Administration Assistant
ITALY TILE AND MARBLE
Saint Augustine, FLORIDA
06.2018 - 02.2020
- Coordinated meetings between internal departments and external stakeholders.
- Planned events such as conferences, seminars, or workshops on behalf of the organization.
- Maintained accurate records of business transactions including accounts receivable and payable ledgers.
- Managed office equipment repairs and maintenance services.
- Provided administrative support for projects such as research, policy development, and budget preparation.
- Received and processed customer payments in a timely manner.
- Updated contact databases with current customer information.
- Processed incoming mail and prepared outgoing mailings according to established procedures.
- Organized client data and created reports to present to management.
- Monitored inventory levels to ensure adequate supplies were on hand at all times.
- Created presentations using Microsoft Office Suite programs such as Word, Excel, and PowerPoint.
- Assisted with the creation of invoices, contracts, and other documents related to business operations.
- Prepared monthly expense reports detailing all expenditures incurred by the company.
- Scheduled appointments for executives with clients or vendors.
- Responded promptly to customer inquiries via telephone or email.
- Managed daily office operations and maintained office supplies inventory, ensuring efficient workplace functionality.
- Handled incoming and outgoing correspondence, including email, mail, and package deliveries, ensuring timely distribution.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Updated system to organize office documentation, maximizing efficiency and increasing productivity.
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
- Coordinated catering services for various functions, including sales trainings and department meetings.
- Kept office equipment functional and supplies well-stocked to promote efficient operations.
- Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
- Pleasantly welcomed visitors, answered phone calls, and maintained front reception desk.
- Sorted and distributed incoming faxes, letters and emails for office distribution.
- Provided product shipment logistical support and quality control by coordinating with vendors, resulting in increased revenue.
Education
Accounting
Ashworth College
Norcross, GA01-2022
PharmD
Universidad Santa Maria
Venezuela 01-2003
Economy
Universidad Santa Maria
Venezuela01-1997
Skills
- Business Correspondence
- Administrative Support
- Budget Forecasting
- Data Analysis
- Regulatory Compliance
- Customer Service
- Bookkeeping operations
- General Ledger Entries
- Data Entry
- Account Reconciliation
- Staff Management
- Month-end documentation
- Payroll Processing
- Microsoft Excel
- Journal Entries
- Budgetary Governance
- Data Processing
- Variance Analysis
- Discrepancy Research
- Accounts Payable
- Profit and loss analysis
- Bank Reconciliation
- Bookkeeping
- Strategic Planning
- Financial Reporting
- Quickbooks
- MS Office
- Auditing procedures
- Payroll operations
- Financial Assessment
- Bookkeeping Principles
- Accounts Receivable
- Reports Reconciliation
- Expense Reports
- Account evaluation
- Payment Processing
- Expense account management
- Financial statement preparation
- Accounts Payable and Receivable
- Corporate tax preparation
Languages
English
Professional
Spanish
Professional
Italian
Professional
Certification
* IRS Certification (Preparer Tax Identification Number
* IRS Certification 8821 VS 2848 & Important Caf Update
*Remote Bookkeeping professional whit intuit
*Schedule C audits
*Employee Retention credit essential for CFOS and controller
*Reasonable Compensation for S Corp
* State & Local Tax and sales tax refund reviews
Timeline
Accounting Assistant VP
A&G Bookkeeping Services
03.2020 - Current
Business Administration Assistant
ITALY TILE AND MARBLE
06.2018 - 02.2020
Accounting
Ashworth College
PharmD
Universidad Santa Maria
Economy
Universidad Santa Maria
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