Nathaly Salas Garcia
Hollister,CA
Summary
Detail-oriented and proactive accounting and administrative professional with over 10 years of experience in accounting and executive assistance. Adept at managing invoicing, financial reporting, and interdepartmental coordination. Proven track record of implementing system improvements and supporting cross-functional teams. Seeking a challenging role that fosters professional growth and leverages my expertise in accounting and administration.
Overview
16
16
years of professional experience
Work History
Accounting Specialist III
Driscoll’s Inc
06.2019 - Current
- Invoiced all sales and plant orders, collaborating with cross-functional teams to meet invoicing requests.
- Developed and implemented a new invoicing system in partnership with IT and Sales.
- Created and analyzed invoicing reports, managed intercompany charges, and supported cost accounting and cash application teams.
- Coordinated with Mexico and Europe offices to meet deadlines and facilitate intercompany transactions.
- Reviewed cost centers for budgeting, reclassified accounts, and updated SOPs as necessary.
Executive Assistant
Salas Landscaping Inc
03.2016 - Current
- Review invoices
- Sort mail
- Pay company bills
- Process DMV, IRS, CA, EDD and any governmental paperwork
- Process payments for IRS
- Work closely with the company accountant to meet deadlines
- Process payroll
- Organize and plan company parties.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
Auditor
Gryphon Financial Group
07.2014 - 02.2019
- Served fortune 500 clients by requesting various forms of documentation for internal analysis
- Worked among teams to develop rapport with vendors over the phone and by email
- Extensive analysis, customer service and telephone responsibilities.
Executive Assistant
Galardon Musical Magazine
10.2011 - 01.2013
- Managed all personal and business affairs for the director of the magazine
- Prepared frequent reports, memos for executives and other administrators
- Managed company correspondence and communications
- Handled confidential and sensitive information with discretion and tact.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Handled bank deposits, payments, and contracts.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
Receptionist / Administrative Assistant
Speedy Oil Change
09.2008 - 10.2011
- Recorded customers information and services
- Answered phone promptly and directed incoming calls to owner and staff.
- Kept reception area clean and neat to give visitors positive first impression.
- Handled cash transactions and maintained sales and payments records accurately.
- Resolved customer problems and complaints.
- Confirmed appointments, communicated with clients, and updated client records.
- Charged customers
- Made bank deposits.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
Executive Assistant to the Loss Prevention Department
Mi Pueblo Super Market
11.2010 - 06.2011
- Audited invoice reports
- Handled all the filing for the department
- Updated daily financial store reports
- Recorded the loss of each store
- Created reports showing weekly loss for each store and presented to the director of the department and the owner of the company
- Handled phone calls, messages, emails, and meetings for the whole department
- Visited each store weekly and trained employees to prevent loss
- Monitored the surveillance cameras.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Served as a liaison between departments to facilitate effective communication throughout the company.
Education
Associate of Arts in Criminal Justice -
San Jose City College
05.2013
Skills
- Financial Systems: Expertise in Microsoft Office Suite (Excel, Outlook), SAP, DAX
- Accounting Knowledge: Accounts Receivable (AR), Accounts Payable (AP), Financial Reporting, Invoicing
- Bilingual: Fluent in Spanish and English
- Administrative Expertise: Calendar Management, Travel Coordination, Event coordination, and office management
Timeline
Accounting Specialist III
Driscoll’s Inc
06.2019 - Current
Executive Assistant
Salas Landscaping Inc
03.2016 - Current
Auditor
Gryphon Financial Group
07.2014 - 02.2019
Executive Assistant
Galardon Musical Magazine
10.2011 - 01.2013
Executive Assistant to the Loss Prevention Department
Mi Pueblo Super Market
11.2010 - 06.2011
Receptionist / Administrative Assistant
Speedy Oil Change
09.2008 - 10.2011
Associate of Arts in Criminal Justice -
San Jose City College
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