Sr. Administratior and Contracts Coordinator
NATHAN MICHAEL MERTZ
TAIHO Oncology, Inc.
Tracy,CA
Summary
Senior administrator and contracts coordinator with hands-on experience drafting and redlining confidentiality agreements, work orders, clinical trial agreements, and amendments. Manages document lifecycles, secure repositories, and cross-functional contract processes to support compliance, accurate recordkeeping, and efficient review.
16
years of professional experience
Work History
Senior Administrator & Contracts Coordinator
2 Years 9 Months- Spearhead the drafting and redlining of critical documents, including Confidentiality Agreements, Work Orders, Clinical Trial Agreements, and Amendments.
- Tracked and managed document lifecycles from approval to signature, ensuring secure storage and retrieval processes.
- Oversaw organization's document repository, handling paper and electronic documents with precision.
- Worked with various Clinical Research Organizations to ensure that all foreign contracts were handled with appropriate laws and proper signature processes were being followed.
- Created Excel spreadsheets to manage over 100 Clinical Trial Agreements, Work Orders, and Amendments.
Legal Administrative Assistant
4 Years 11 Months- Spearhead the drafting and redlining of critical documents, including Confidentiality Agreements, Work Orders, Clinical Trial Agreements, and Amendments.
- Efficiently track and manage document lifecycles from approval to signature, ensuring secure storage and retrieval processes.
- Oversaw organization’s document repository, managing paper and electronic documents for efficient access and compliance.
- Prepared financial statements, reports, memos, and invoices, contributing to executive-level document review and presentation.
- Created and maintained Excel spreadsheets to support data-driven decision-making.
Front Desk Manager
1 Year 7 Months- Orchestrated daily office operations, supervising staff and coordinating workflow to ensure efficient payroll management.
- Led and trained 25 employees, optimizing their productivity and software utilization.
- Successfully prepared coaches for international competitions, handling all aspects of travel logistics.
- Managed Accounts Payable and Accounts Receivable, overseeing weekly account transactions to maintain financial accuracy.
- Supported board of directors and executives in decision-making through financial reporting and data analysis.
Call Center Representative
2 YearsEducation
Associate in Arts - Paralegal Studies
- Paralegal Studies – Corporate Law
- Paralegal Studies – Litigation Certification
- Paralegal Studies – Intellectual Property Certification
MBA - Business Administration
BA - Communication Studies
Skills
Contract redlining
Confidentiality Agreement Handling
Clinical Trial Agreement Expertise
Legal Document Management
Document management
Legal quality control
Regulatory Compliance
Legal strategic planning
Paralegal Support
Report Generation for Legal Use
Data decision-making
Project Scheduling and Management
Administrative Coordination
Team leadership
Client Relationship Management
Budget Management
Expense Reporting
Microsoft Office Suite (Word
Excel
Outlook
Access)
Accounts management
Contract revisions
Problem-Solving in Legal Context
Efficient Calendar Scheduling
Legal presentations
Legal presentations
Personal Information
Title: PARALEGAL & LEGAL ADMINISTRATOR
LANGUAGE PROFECENCY
English – Native Language, Portuguese – Proficient / Professional Working, French – Proficient / Professional Working, Japanese – Conversational / Limited Working
PROFESSIONAL ATTRIBUTES
- Document Management Expert: Proficiently track and manage document lifecycles, ensuring secure storage and retrieval.
- Legal Document Specialist: Skilled in drafting and redlining critical legal documents, including Confidentiality Agreements and Work Orders.
- Data-Driven Decision Maker: Excel in creating and maintaining spreadsheets for informed decision-making.
- Financial Operations Contributor: Key role in preparing statements, reports, memos, and invoices, supporting financial operations.
- Team Leader: Experienced in staff supervision, workflow coordination, and optimizing team productivity.
Timeline
Senior Administrator & Contracts Coordinator
TAIHO Oncology, Inc.
01.2024 - Current
Legal Administrative Assistant
ASTEX Pharmaceuticals
01.2019 - 12.2023
Front Desk Manager
Kim Grant Tennis Academy
12.2016 - 07.2018
Call Center Representative
Pacific Gas and Electric
09.2010 - 09.2012
De Anza College
Associate in Arts from Paralegal Studies
Keller Graduate School of Management
MBA from Business Administration
San Francisco State University
BA from Communication Studies