NATHANY HERMAN
Canton,GA
Summary
With over 8 years of administrative experience spanning roles as an Executive Assistant and Immigration Paralegal, I offer a diverse skill set and unwavering dedication to administrative excellence. My background encompasses executive coordination, project management, legal support services, and meticulous attention to detail. Now seeking to return to my passion for administrative work, I am eager to leverage my organizational prowess and problem-solving abilities to support teams and executives in achieving their goals.
Overview
8
8
years of professional experience
1
1
Certification
Work History
Immigration Paralegal
USA Immigration
02.2023 - Current
- Spearheaded the completion of USCIS forms for a spectrum of employment and family-based cases, ensuring meticulous adherence to requirements.
- Provided comprehensive support to clients transitioning to the US, facilitating the acquisition of essential documents such as driver's licenses, social security numbers, and tax filings.
- Demonstrated expertise in handling various visa applications, including H2B, HB1, EB3, EB2, and EB2-NIW visas, streamlining processes and enhancing application success rates.
- Guided over 50 clients through the immigration application process, offering personalized assistance and maintaining a high standard of service.
- Managed a substantial caseload concurrently, adeptly prioritizing tasks to meet stringent deadlines and deliver optimal outcomes.
- Maintained meticulous client records and facilitated seamless communication by updating and organizing contact information.
- Collaborated closely with attorneys to devise strategic legal approaches, drawing on my insight into complex issues such as asylum claims, deportation defense, and adjustment of status procedures.
- Developed proficiency in handling family-based petitions, employment visas, and naturalization applications, ensuring compliance with evolving legal standards.
- Stayed abreast of updates and changes in immigration law, proactively integrating newfound knowledge to enhance case strategies and outcomes.
- Acted as a liaison with USCIS, promptly addressing any case-related issues or updates to facilitate smooth proceedings.
- Assisted in the preparation of diverse immigration applications, contributing to improved accuracy and expedited processing times.
- Provided exceptional administrative support to attorneys, including drafting correspondence and maintaining meticulous filing systems.
- Cultivated strong rapport with clients, demonstrating empathy and understanding to effectively address their individual needs and objectives.
Au Pair
Au Pair In America
06.2022 - 09.2023
- Collaborated closely with parents to establish consistent routines expectations promoting stability security for their children.
- Maintained open communication with parents regarding their children's progress, needs, and any concerns that arose during the au pair placement period.
- Acted as a responsible role model by demonstrating respect, kindness, and healthy habits to the host family''s children.
- Enforced rules and managed behavior through developmentally appropriate discipline.
- Implemented daily routine to maintain structure and stability
- Established lasting, professional connections with families and children by encouraging open communication and delivering positive feedback.
Executive Assistant
NB Legal Services
02.2022 - 06.2022
- Communicated pertinent information to clients via phone, email, and mail.
Created spreadsheets to track client progress and document billable hours. - Managed accounts and client records of clients, observing confidentiality and extreme discretion.
- Delivered exceptional service to clients by assisting them with routine needs like obtaining copies of pertinent records or directing them to appropriate resources when needed.
- Researched and analyzed legal issues and cases to provide accurate advice to clients.
- Created weekly, monthly, and quarterly expense reports.
Reduced errors in court filings by meticulously proofreading documents for accuracy before submission. - Improved communication between attorneys and clients by scheduling meetings, providing status updates, and relaying critical information promptly.
Executive Assistant for the CEO
Cognitivo
08.2021 - 02.2022
- Managed schedules, events and travel plans for conferences, meetings and seminars, as well as domestic and international trips for 6 executives.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Managed travel itineraries and logistics for accommodations for over 35 employees.
- Maintained professionalism while handling sensitive information by adhering to strict confidentiality protocols at all times.
- Streamlined executive schedules by managing appointments, meetings, and travel arrangements to ensure smooth daily operations.
- Prepared meeting agendas and briefing papers for members of board of directors and executive team.
- Managed executives' complex and frequently changing travel arrangements and coordinated pre-planning of trips.
- Conducted research to prepare, gather and proof briefing materials, agendas and decks for executive-level meetings.
- Provided administrative support to senior leadership and members of executive board while maintaining confidentiality.
- Managed external contacts for CEO and kept track of periodic communication needed for priority contacts.
- Allocated executive tasks and managed complex calendars and administrative functions.
- Maintained executive's appointment schedule by planning and scheduling appointments, teleconferences and travel plans.
- Monitored incoming correspondence, emails, snail mail and other publications for management members.
Senior Executive Administrative Assistant
Basetech Outsourcing
12.2020 - 08.2021
- Ensured a well-maintained office environment through inventory management, equipment maintenance, and space organization.
- Coordinated complex domestic and international travel itineraries, ensuring a smooth experience for executives.
- Improved operational efficiency by developing comprehensive reports and presentations for executive decisionmaking.
- Implemented new employee onboarding processes that expedited integration into the workplace environment.
- Provided exceptional support to senior leadership during critical business events, including conferences, meetings, and presentations.
- Managed high-priority projects with tight deadlines for successful completion and on-time delivery.
- Handled confidential and sensitive information with discretion and tact.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Volunteered to help with special projects of varying degrees of complexity.
- Used QuickBooks to produce monthly invoices, reports, and other deliverables.
Junior Executive Assistant
MEB Insurance Broker
11.2019 - 11.2020
- Expedited decision-making processes by gathering data, analyzing reports, and presenting findings to executives.
- Maintained an accurate database of contacts for quick access to pertinent information when needed.
- Handled confidential and sensitive information with discretion and tact.
- Organized and coordinated conferences and monthly meetings.
- Answered high volume of phone calls and email inquiries.
- Filed paperwork and organized computer-based information.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Updated and maintained confidential databases and records.
Financial and Administrative Assistant
Federal University Of Santa Catarina
02.2016 - 11.2019
- Followed up with students and families on missing or deficient application information and discussed status of applications.
- Collaborated with academic advisors to ensure financial aid eligibility requirements were clearly communicated, minimizing the risk of misunderstandings or miscommunications.
- Demonstrated adaptability during peak application periods by managing heavy workloads and prioritizing tasks effectively.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Scheduled office meetings and client appointments for staff teams.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Coordinated and scheduled meetings and conference calls to optimize scheduling of senior staff.
- Assisted development and implementation of new administrative procedures.
Education
Paralegal Studies Certificate Program -
Boston University
12.2024
Certificate - Career Plan
Hudson County Community College
11.2022
Certificate - Business Entrepreneurship
Hudson County Community College
09.2022
MBA - Financial Management
University of Rio De Janeiro
07.2022
Bachelor's degree - Bilingual Executive Assistant
Federal University of Santa Catarina
07.2022
Bachelor's degree - Spanish Literature
Federal University of Santa Catarina
12.2019
Skills
- Executive Support
- Strong Problem Solver
- Schedule & calendar planning
- Meticulous attention to detail
- Expense Reporting
- Calendar Management
- Travel Coordination
- Document Preparation
- Proofreading
- Schedule Management
- Conflict Management
- Staff Management
Languages
Spanish
Full Professional
English
Native or Bilingual
Portuguese
Native or Bilingual
Certification
- Yale University (2023) : Introduction to Negotiation: A Strategic Playbook for Becoming a Principled and Persuasive Negotiator
- Case Western Reserve University (2023) - Introduction to International Criminal Law
- Leiden University (2023) - International Law In Action: Investigating and Prosecuting International Crimes
Timeline
Immigration Paralegal
USA Immigration
02.2023 - Current
Au Pair
Au Pair In America
06.2022 - 09.2023
Executive Assistant
NB Legal Services
02.2022 - 06.2022
Executive Assistant for the CEO
Cognitivo
08.2021 - 02.2022
Senior Executive Administrative Assistant
Basetech Outsourcing
12.2020 - 08.2021
Junior Executive Assistant
MEB Insurance Broker
11.2019 - 11.2020
Financial and Administrative Assistant
Federal University Of Santa Catarina
02.2016 - 11.2019
Paralegal Studies Certificate Program -
Boston University
Certificate - Career Plan
Hudson County Community College
Certificate - Business Entrepreneurship
Hudson County Community College
MBA - Financial Management
University of Rio De Janeiro
Bachelor's degree - Bilingual Executive Assistant
Federal University of Santa Catarina
Bachelor's degree - Spanish Literature
Federal University of Santa Catarina
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