Neha Jain
San Jose,CA
Summary
Detail-oriented Administrative and Project Coordinator with 10+ years of experience in administrative support, vendor coordination, project lifecycle management, and facility management. Adept at managing day-to-day operations, budget tracking, team coordination, and stakeholder communication in fast-paced corporate and construction environments. Proven ability to streamline processes, support cross-functional teams, and ensure timely project execution.
Overview
8
8
years of professional experience
1
1
Certification
Work History
Workplace Experience Ambassador
JLL @ Fanatics
San Mateo, CA
08.2025 - Current
- Support the site and collaborate with HR, Legal, Executives, and other teams on onsite requests.
- Assist with onboarding/offboarding employees ensuring smooth transition processes.
- Coordinate travel arrangements and seating/space planning with facilities team.
- Manage facilities service requests, vendor scheduling, and workplace support.
- Coordinate events, catering orders, and meeting room logistics.
- Handle invoicing, budget tracking, and vendor management.
- Oversee supply and snack inventory.
- Organize corporate events such as offsites, socials, and team bonding activities.
Workplace Experience Coordinator
CBRE @ Google
Mountain View, CA
09.2024 - 04.2025
- Coordinated daily office operations including maintenance requests, service tickets, and vendor scheduling.
- Managed meeting and event logistics: setup, catering, equipment, and cleanup.
- Provided front-desk support including visitor check-ins, badge distribution, and supply inventory control.
- Handled financial operations: invoice processing, budget tracking, PO creation, and p-card reconciliation.
- Partnered with executive assistants for high-level meetings and special events.
- Maintained internal systems: seating charts, nameplates, attendance tracking, and space planning updates.
Owner/Operator
The Love Pup
San Jose, CA
11.2021 - 09.2024
- Founded and managed a niche pet clothing business from concept to operations.
- Oversaw product design, production scheduling, and customer fulfillment.
- Managed budget planning, invoicing, inventory reporting, and vendor negotiations.
- Executed marketing campaigns including digital strategy and social media.
Project Coordinator
Restoration Hardware
Los Gatos, CA
03.2020 - 12.2022
- Managed residential interior design projects (~$3.5M), coordinating clients, vendors, and logistics.
- Oversaw order processing, shipping logistics, and budget tracking.
- Created billing summaries, maintained timelines, and optimized delivery flow.
Design Assistant
IKEA
Palo Alto, CA
01.2018 - 12.2018
- Assisted customers with space planning, product selection, and design consultations.
- Prepared detailed quotes and processed purchase documentation.
Education
M.A. - Product Design
Nottingham Trent University
UK08.2009
Skills
- Administrative support and office management
- Project scheduling and coordination
- Budgeting and PO management
- Invoice and vendor administration
- Meeting and event planning
- Facilities and workplace services management
- Work order and ticketing systems
- SLA and KPI tracking
- Google Workspace and MS Office Suite proficiency
- Corrigo expertise
- Travel arrangements and onboarding processes
- Problem solving and team collaboration
Certification
Interior Design Certification
Languages
- English, Fluent
- Hindi, Fluent
Timeline
Workplace Experience Ambassador
JLL @ Fanatics
08.2025 - Current
Workplace Experience Coordinator
CBRE @ Google
09.2024 - 04.2025
Owner/Operator
The Love Pup
11.2021 - 09.2024
Project Coordinator
Restoration Hardware
03.2020 - 12.2022
Design Assistant
IKEA
01.2018 - 12.2018
M.A. - Product Design
Nottingham Trent University
Similar Profiles
Andrea BruceAndrea Bruce
OPERATIONS PROJECT LEAD at LaSalle Investment Management (JLL), LaSalle Investment Management, JLLOPERATIONS PROJECT LEAD at LaSalle Investment Management (JLL), LaSalle Investment Management, JLL
Carlos CastilloCarlos Castillo
Seasonal Customer Experience Agent at Fanatics Betting & GamingSeasonal Customer Experience Agent at Fanatics Betting & Gaming
Carl AliCarl Ali
Senior Operations Manager Inbound/Inventory Control at FanaticsSenior Operations Manager Inbound/Inventory Control at Fanatics
Jessica ParedezJessica Paredez
CPA Administrative Assistant at AccountyfyCPA Administrative Assistant at Accountyfy
Feiyan HuangFeiyan Huang
Material Coordinator at Keysight Technologies Inc.Material Coordinator at Keysight Technologies Inc.