Nellie Spackman
New York,NY
Summary
Reliable Personal Assistant with track record of initiative and accuracy. Highly organized and consistently anticipates needs of clients. Skilled multitasker proficient in Quickbooks and correspondence management.
Overview
10
10
years of professional experience
Work History
Personal Assistant
LJFM Management
08.2020 - Current
- Maintained appropriate filing of personal and professional documentation.
- Oversaw personal and professional calendars and coordinated appointments for future events.
- Answered phone calls and addressed customer questions and concerns to promote satisfaction and continued business.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Provided general administrative support including scheduling meetings, making travel arrangements and managing documentation.
- Maintained confidentiality and discretion while handling sensitive information relevant to company operations.
- Aided executive in personal tasks such as scheduling appointments or running errands when needed.
- Served as point of contact between clients and managerial staff.
- Accomplished project deadlines by assisting with task completion whenever required.
- Communicated with internal departments, vendors and contractors to discuss schedules, project requirements and upcoming appointments.
- Monitored expenses closely, maintaining an organized filing system for easy access to financial records.
- Managed travel arrangements including flights, accommodations, and itineraries for smooth business trips.
- Maintained and organized all shared drives, documents and spreadsheets in Google Workspace.
- Handled incoming mail, bills and invoices and completed appropriate actions.
- Completed household tasks by assisting with laundry, light housekeeping and grocery shopping.
- Coordinated appointments with medical professionals.
Bookkeeper
LJFM Management
08.2020 - Current
- Maintained and processed invoices, deposits, and money logs.
- Prepared monthly bank reconciliations to ensure accurate representation of company''s financial position.
- Established QuickBooks accounting system to reflect accurate financial records.
- Identified accounting errors when cross-referencing documents and database information.
- Provided support during audits by supplying requested documentation promptly and accurately.
- Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
Nanny
Various Families
11.2016 - 01.2024
- Assisted with light housekeeping duties as well as running errands.
- Prepared meals and snacks for children based on dietary guidelines.
- Developed strong communication with parents to provide updates on children''s progress, needs, and achievements.
- Supported children in play activities, meals, and snacks, hygiene and socialization.
- Played games, worked on puzzles, and read books to young children.
Producer
Sparkshape LLC
10.2022 - 12.2022
- Collaborated with screenwriters to refine scripts, enhancing plotlines and character development for a more engaging audience experience.
- Managed location scouting efforts to identify visually stunning settings that enhanced overall cinematic impact while adhering to budget constraints.
- Coordinated cross-functional departments such as art direction, cinematography, costume design ensuring cohesion between all elements of the film.
- Oversaw post-production processes, including editing and visual effects, to ensure a seamless final product that met creative vision.
- Managed budgets and resources effectively, ensuring timely completion of projects within allocated funds.
- Navigated regulatory requirements related to filming permits and insurance coverage for both domestic and international shoots successfully avoiding delays in production schedules.
- Optimized production timelines by developing and implementing efficient shooting schedules that maximized available resources.
- Scheduled shoots and set up filming by communicating with talent and crew.
- Oversaw logistical aspects from pre-production to post-production.
Party Coordinator
Playday
05.2019 - 03.2020
- Protected young guests by monitoring activities and maintaining strong perimeter for activities.
- Helped clients plan themed events for young children, teenagers and milestone adult birthday parties.
- Handled supply ordering and management, budgeting orders carefully to avoid cost overruns without sacrificing quality.
- Coordinated refreshments and food for indoor, outdoor and special location parties.
- Managed client bookings, correspondence, and billing to maintain organized records and ensure clear communication throughout the planning process.
- Trained new team members in company protocols and best practices, contributing to a consistent standard of excellence across all events.
- Designed custom party themes and decorations to meet each individual client''s vision and preferences.
Barista
51st Bakery And Cafe
09.2018 - 05.2019
- Maintained a clean and organized workspace for optimal productivity and safety.
- Promoted a welcoming atmosphere by greeting customers with a friendly demeanor and promptly addressing their needs.
- Made and served brand-specific café beverages with focus on speed, quality and consistency.
- Trained new employees, sharing knowledge and expertise of coffees, teas, and merchandise.
- Adhered to strict food hygiene regulations, minimizing risk of contamination or illness among customers.
- Used POS system to accurately enter orders and process payments.
Store Clerk
Sweet Indulgences
08.2014 - 08.2015
- Assisted customers by answering questions and fulfilling requests.
- Replenished sales floor merchandise and organized shelves, racks, and bins for optimal appearance.
- Assisted in maintaining a welcoming store atmosphere by keeping common areas clean, well-lit, and inviting for customers.
- Assisted customer by locating items, processing payments, and carrying out heavy purchases.
- Provided backroom support by organizing incoming shipments, tagging merchandise correctly, and restocking shelves as needed.
- Performed inventory control, such as counting, and stocking merchandise.
Education
Bachelor of Arts - Film Production
Hunter College of The City University of New York
New York, NY05.2027
High School Diploma -
Greenport High School
Greenport, NY06.2017
Skills
- Customer Service
- Creative Thinking Capacity
- Appointment Scheduling
- Valid Driver's License
- Errands
- Schedule Management
- Discretion and Confidentiality
- Filing and data archiving
- QuickBooks expert
- Childcare experience
- Spreadsheet Management
- Travel Coordination
- Event Planning
- Scheduling
Timeline
Producer
Sparkshape LLC
10.2022 - 12.2022
Personal Assistant
LJFM Management
08.2020 - Current
Bookkeeper
LJFM Management
08.2020 - Current
Party Coordinator
Playday
05.2019 - 03.2020
Barista
51st Bakery And Cafe
09.2018 - 05.2019
Nanny
Various Families
11.2016 - 01.2024
Store Clerk
Sweet Indulgences
08.2014 - 08.2015
Bachelor of Arts - Film Production
Hunter College of The City University of New York
High School Diploma -
Greenport High School
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