I worked in the film industry for 6 years. I started as a PA and work my way up to a 2nd AD (2nd director assistant), this takes years to accomplish and one of my best achievements. My role started as PA in San Diego and when I moved to Tulsa I became a a 2nd AD. Pa work started as doing tasks like
- Coordinated meeting and work schedules for staff teams and executives.
- Provided assistance communicating, typing correspondence or obtaining information.
- Organized travel arrangements, including flights, transportation, and accommodation.
- Provided administrative support to the executive team by conducting research and preparing statistical reports.
- Facilitated smooth internal and external communication, acting as the first point of contact for the executive.
- Assisted with special projects as needed by researching topics, organizing data, summarizing findings.
- Answered incoming calls and emails promptly while managing the executive's schedule accordingly.
- Delivered warm companionship with conversation, emotional reassurance and coordination of mentally stimulating activities.
- Purchased and managed inventory of office and personal supplies, ensuring availability and cost-effectiveness.
- Scheduled and confirmed appointments, preventing scheduling conflicts and optimizing time management.
- Managed office supplies inventory and placed orders when necessary.
- Prepared documents such as reports, presentations, agendas, and correspondence.
- Ran errands to help with daily tasks, enabling employer to focus on more pressing duties.
Then once I became a 2nd Ad my tasks would be
- Implemented policies and procedures to ensure compliance with federal, state and local laws.
- Assisted in developing and implementing strategic plans to achieve organizational goals.
- Provided support in the recruitment and training of new staff members.
- Oversaw employee relations issues such as grievances, disciplinary actions and terminations.
- Assigned work and monitored performance of project personnel.
- Developed protocols for handling confidential information within the organization.
- Reviewed employee performance and provided ongoing feedback and coaching to drive performance improvement.
- Planned and delivered training sessions to improve employee effectiveness and address areas of weakness.
- Interviewed prospective employees and provided input to HR on hiring decisions.
- Held regular one-on-one meetings with employees to review performance and priorities and provide feedback.
- Managed over 100 staff and extras and talents in order to make set data run smoothly
- Made sure we met deadlines in order to prevent fines
- Making sure our Exhibit G Sheet is correct and has every signature needed through the day with each talent and extra
- Approving every outfit with wardrobe department
- Helping put my creative fit for clients
- Checking in with wardrobe to see if outfits meet aesthetics of filming