NiaBari Maeba

Department of Veterans Affairs, Contract
Core Responsibilities and Accomplishments

● RMF Lifecycle Execution: Led and supported full RMF lifecycle activities, including system categorization, control selection, implementation, assessment, authorization, and continuous monitoring for multiple controlled unclassified federal systems, ensuring NIST RMF compliance, which significantly enhanced overall security and reduced risk exposure.
● Security Authorization Packages: Developed and maintained comprehensive security documentation, including Standard Operating Procedures (SOP), System Security Plans (SSPs), Security Assessment Reports (SARs), Plans of Action and Milestones (POA&Ms), and Risk Assessments in support of Authority to Operate (ATO) packages.
● Control Implementation and Assessment: Conducted in-depth reviews of security controls in accordance with NIST SP 800-53, ensuring effective implementation and alignment with organizational risk tolerance and mission requirements.
● Stakeholder Engagement: Collaborated with Information System Owners (ISOs), Information System Security Officers (ISSOs), and Authorizing Officials (AOs) to ensure timely completion of assessment and authorization activities. Aligned security initiatives with business goals by collaborating closely with executive leadership and other key stakeholders.
● Vulnerability and Risk Management: Utilized tools such as ICAMP, Nessus, and CSAM to perform vulnerability scans, identify and interpret results, and advise on mitigation strategies to reduce overall system risk.
● Compliance and Policy Guidance: Provided ongoing advisory services to ensure compliance with FISMA, DoD RMF, FISCAM, and agency-specific policies and procedures.
● Continuous Monitoring: Supported ongoing monitoring efforts through periodic control assessments, incident response coordination, and system status updates to maintain system authorization and security posture.

Key Achievements:
● Improved documentation consistency and reduced audit preparation time and increased audit readiness.
● Strengthened compliance posture through proactive threat assessments.
● Assist in the update and revision of information security, operations security procedures, and any other policy manuals and documents.

United States Patent and Trademark Office, Contract
Core Responsibilities and Accomplishments

• Provided administrative support during key projects, ensuring timely completion and adherence to defined budgets or resource constraints.
• Implemented company policies, technical procedures and standards for preserving the integrity and security of data, reports, document compliance, and access.
• Monitored program performance against established benchmarks, taking corrective action as needed to realign with desired outcomes.
• Identified program risks and provided mitigation to sustain efforts and avoid negative consequences, which led to consistently meeting deadlines and requirements for all production work orders and recommended operational improvements based on tracking and analysis of data leading to 22% increase in efficiency.
• Coordinates and performs program management support, including the development of program plans, monitoring and control, program acquisition schedules, assistance in the development and monitoring of milestone objectives, support of individual and aligned office goals, and acquisition strategies.
• Provided contract administration support and worked closely with the procurement department to create and initiate an acquisition that transferred to Momentum to create the associated draft requisitions. Prepared contract requisitions, utilized the Momentum system to process requisitions, procurement and non-procurement obligations, receivers, invoices, and managed the contract database.
• Assist with the monthly collection of technical and cost reports from all funded contracts. Compiled with baseline data, examined, and given to management as a tool for determining the steps required to bring programs into compliance with the budget, schedule, and technical specifications.

RMF Specialist

• Assisted with risk management, compliance reporting, and assessments of security controls. Create and refine system security plans utilizing cyber security asset management (CSAM).
• Initiated and manages RMF for client systems, directing the procedure from evaluation to approval.
• Examined RMF documentation for accuracy, completeness, and adherence to standards. Offered advice on IT cybersecurity aspects, such as risk evaluation, across the IT system's development life cycle, from inception to decommissioning, providing critical information to decision-makers.
• Collaborated in an integrated product team, working closely with product teams to oversee security systems and requirements. Informed IT staff and users within the organization about security risks and best practices.
• Possess experience in processing and achieving Authority to Operate (ATO) certifications.

United States Patent and Trademark Office, Contract
Core Responsibilities and Accomplishments

• Oversaw daily office operations, ensuring efficient workflow and adherence to company policies.
• Managed office supplies inventory and regular inventory assessments, optimizing procurement processes for cost-effectiveness.
• Implemented organizational systems that increased document retrieval efficiency by 30%.
• Coordinated staff schedules and meetings, enhancing communication across departments.
• Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
• Supported department heads in accomplishing their goals through diligent administrative assistance such as report generation and data entry.

United States Patent and Trademark Office, Contract
Core Responsibilities and Accomplishments

• Served as departmental Operations support supervisor in providing clerical and administrative support services to customer organization on all facets of the clerical administrative services process
• Managed a team of 35 employees and the daily operations of the department, ensuring that all tasks are completed in a timely manner and contractual deliverables met 100%.
• Optimized workflow efficiency through strategic scheduling, task prioritization, and workload distribution among team members.
• Fostered a positive work culture by promoting teamwork, collaboration, professional development opportunities, and open communication channels within the organization.
• Collaborated with Operation Manager to develop and implement operational policies and procedures to ensure efficient operations.
• Delivered successful projects by effectively coordinating resources, timelines, and budgets.
• Implemented quality assurance measures, leading to a significant reduction of 98.7% in errors and rework and increasing customer satisfaction rating by 17%.
• Coordinated cross-functional teams to provide the operational day-to-day clerical and administrative support services, including office management, monthly and quarterly assets inventory, record retention management (NARA), technical documents review, incoming and outgoing correspondence, Receptionist support, addressed customer issues, and improved overall product quality.
• Devised a robust refresher and cross-functional training and standardized internal quality control procedures with careful planning and strategic resource allocation.
• Contributed to business growth by identifying new opportunities for expansion or improvement in operations support functions.
• Supported the Administrative Service Manager in preparing for quarterly reports for board meetings
• Implemented staff realignment for efficient backup coverage during employee absences and leave to ensure continuity productivity
• Prepared annual evaluations for administrative support team; recommends developmental improvement plans.
• Successfully lead the department operational initiatives in a core non-technical program and consequently identify, analyze, and define project/program requirements and scope.
• Commended by management on numerous occasions for the quality and performance consistency and management diverse range of projects from conception through implementation.
• Received multiple recognitions for outstanding performances, cross-functional collaboration, implementing process improvements, and project management.

Key Achievements:
● Recognized for leadership and performance excellence through multiple awards, implemented cross-training and staff realignment strategies that ensured consistent service delivery.
● Throughout my time with the company, I progressed through increasingly responsible roles, starting as a file clerk and eventually becoming department operations support supervisor. I built a strong administrative foundation, advanced to senior team lead mentoring colleagues, and later served as backup supervisor to maintain operations during leadership absences. As assistant operations manager, I contributed to strategic planning and process improvements. In my final role as department supervisor, I led performance initiatives, aligned goals with company objectives, and ensured smooth operations through the end of our contract.