Nica Marcellus
Brooklyn,NY
Summary
Accomplished and dedicated professional with extensive project management experience, adept at leading teams and driving successful outcomes. Expertise in analyzing complex information to identify opportunities for enhancing business operations while consistently delivering exceptional client service. Proven track record in grants management, demonstrating strong ability to secure funding and optimize resource allocation. Excels in collaborative environments, effectively engaging with diverse groups to achieve shared goals and foster innovation.
Overview
18
18
years of professional experience
Work History
Budgets and Grants Manager
Bank Street College of Education
04.2025 - Current
- Manage all grant-funded budgets (s) related to the research and programmatic departments.
- Assist with the development of the annual divisional budget and provide regular updates every quarter as needed.
- Work with the Grants Accountants to ensure revenues are received and work with Project Directors to ensure expenditures remain in alignment with approved budgets, monitor recoveries from grants and contracts.
- Produce journal entries as needed to ensure timely maintenance of the general ledger, and assist in year-end closing procedures.
- Managed grants efficiently, ensuring timely disbursement of funds and proper allocation to different departments.
- Analyzed grant agreements to ensure compliance with financial and programmatic requirements, avoiding potential conflicts or issues.
- Tailored grant proposals to meet specific funder requirements, increasing approval rates with customized submissions.
- Monitored grant expenditures against budgets, ensuring funds were utilized appropriately and within the scope of funded projects.
- Monitored project timelines closely, ensuring timely completion of tasks to meet donor deadlines.
Budget Administrator
Bank Street College of Education
10.2023 - 03.2025
- Handled sensitive information discreetly, maintaining strict confidentiality at all times as required by company policy or legal regulations.
- Maintained personnel records and updated internal databases to support document management.
- Served as a liaison between departments, fostering open communication channels that improved overall organizational function.
- Improved employee productivity with effective time management strategies for daily tasks.
- Managed human resources functions, including hiring, onboarding, and employee evaluations for optimal team performance.
- Track revenues and expenditures for Grants and Contract budgets per grant term, and assist with the preparation of financial reports, including record keeping for matching funds.
- Produce journal entries as needed to ensure timely maintenance of the general ledger, and assist in year-end closing procedures.
- Support the creation and reconciliation of monthly supplemental payroll and ensure data integrity in the electronic management system; work with Human Resources in making changes as required.
Administrative Manager
Hospital for Special Surgery
11.2020 - 09.2023
- Lead a team of Unit Assistant professionals, fostering professional growth through targeted guidance and training
- Design and execute streamlined systems and processes, resulting in enhanced workflow and productivity boosts
- Manage office operations, including scheduling, meeting coordination, and clerical support, ensuring efficiency and orderliness
- Uphold compliance by meticulously maintaining records and files as per company policies and procedures
- Cultivate strong vendor relationships to secure office supplies, equipment maintenance, and other essential services
- Collaborate with cross-functional teams to propel project progress and foster organizational initiatives
- Oversee budgetary expenses for administrative services, ensuring judicious allocation and utilization of resources
- Address escalated issues from clinical staff and physicians, offering prompt and effective solutions
- Pinpoint areas for improvement in administrative procedures and put forward innovative solutions to enhance workflow
- Regularly conduct monthly medical chart reviews via Epic, maintaining stringent compliance
- Contribute to the development of initiatives aimed at boosting employee engagement, fostering a positive work environment
- Review timesheets and related data to detect and rectify payroll discrepancies, ensuring accurate remuneration
- Stay abreast of industry trends and best practices, infusing innovative approaches into departmental operations
- Track diverse divisional statistics, promoting staff compliance with hospital policies and procedures
- Participate in weekly clinical management team meetings and departmental huddles, contributing to collaborative decision-making
- Engage as an active participant in HSS' BEST and WISE ERG Groups, promoting diversity and inclusion
- Completed bi-weekly payroll for 75+ employees.
Assistant Director, Divisional Operations
Hospital for Special Surgery
01.2018 - 01.2020
- Oversaw the OTPS operating budgets and special purpose funds, effectively managing expenditures and closely monitoring budgetary variances
- Established divisional compliance with all regulatory standards
- Streamlined patient care and service through the implementation of best practice standards and system/process redesigns
- Conducted regular safety drills to ensure preparedness in case of emergency situations at school premises.
- Facilitated cross-departmental collaboration to achieve strategic objectives, fostering culture of teamwork and innovation.
- Streamlined report generation processes, improving accessibility to critical business insights for decision-making.
- Assisted in organizing and overseeing assignments to drive operational excellence.
Administrative Manager
Hospital for Special Surgery
01.2008 - 01.2018
- Played a key role in the annual budget preparation for operational and capital expenses, handling a budget in excess of $5 million
- Ensured constant supply availability by effectively monitoring and managing all divisional supply orders
- Guaranteed timely payments by creating, managing, and monitoring a database to track invoices
- Fostered strong relationships with vendors to aid in facilitating quality procurement orders
- Managed financial transactions, processing checks, and expense requests in a timely and accurate manner
- Oversaw capital and operational financial expenditures, ensuring prudent use of funds
- Managed payroll for over 100 staff members and special purpose funds, ensuring accurate and timely compensation
- Led all aspects of divisional renovation projects, coordinating resources, schedules, and communications for successful completion
- Actively contributed to the recruitment process, helping to source and secure talented new hires for the division
- Facilitated a smooth transition for new employees by providing comprehensive onboarding and training
- Briefed staff members on new developments in the organization's policies and procedures
Education
Master of Public Administration - Inspector General, Fiscal Policy Analysis and Oversight, Investigation, and Operational Inspection
John Jay College of Criminal Justice
New York, NY12.2010
Bachelor of Arts - Economics, Philosophy, and Political Science
Hunter College
New York, NY06.1998
Skills
- Project & Operations Management
- Financial management
- Process Optimization
- Compliance & Regulatory Adherence
- Budget monitoring
- Teamwork and collaboration
- Problem-solving
- Adaptability and flexibility
- Active listening
- Financial analysis
- Data analysis
- Endowment fund management
Affiliations
- Master of Public Administration Students Association (MPASA)
- Association of Inspector Generals (AIG)
QUALIFICATIONS AND CAPABILITIES
Microsoft Office Suite, Visio, Clinstar, Kronos, Dimensions, GHX Procurement Suite, Strata, Maxsys, Halogen, ClinICIS, AllScripts Care Management, Epic, Oracle, PowerPlan, Blackbaud
Timeline
Budgets and Grants Manager
Bank Street College of Education
04.2025 - Current
Budget Administrator
Bank Street College of Education
10.2023 - 03.2025
Administrative Manager
Hospital for Special Surgery
11.2020 - 09.2023
Assistant Director, Divisional Operations
Hospital for Special Surgery
01.2018 - 01.2020
Administrative Manager
Hospital for Special Surgery
01.2008 - 01.2018
Master of Public Administration - Inspector General, Fiscal Policy Analysis and Oversight, Investigation, and Operational Inspection
John Jay College of Criminal Justice
Bachelor of Arts - Economics, Philosophy, and Political Science
Hunter College
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