NICHOLA MENTE
Bend,OR
Summary
Seeking a remote Executive Assistant for the CEO or CTO or a People Operations role. Looking for a company practicing ethical, sustainable, environmentally conscience. I would like this opportunity to utilize my existing experience in start-ups and technology companies and utilize my cross functional skill set in my next role.
Overview
12
12
years of professional experience
Work History
Executive Assistant to CEO and CFO
Fandom, Inc.
11.2022 - Current
- Owner of CEO, CFO and my expenses, including management of our Executive Leadership Events/Meetings/Offsites
- Responsible for Corporate Offsites & Board Meetings Logistics and Planning
- Owned travel planning for Fandom Board Members (both Intl /Dom), CEO, CFO and occasional Estaff candidate
- Managed calendars for the CEO and CFO for Fandom
- Conference Logistics for CEO and CFO attending Gaming, Executive and Financial Conferences (Davos, ComicCon, GamesBeat, Fortune500)
- Schedule Press Interviews with Reports, PR Agency and Fandom Comms Director
- Responsible for capturing Corporate Outreach /Follow Up information/details for CEO based on location (NY, LA, LON, POL)
- Provided Executive Assistant Team Management: Set up foundation for our C-Suite EA Slack and Monthly Meetings to build on team support and communication for each other (inc Scheduling Trix Training, EA Tips, OOO coverage, Series/estaff meeting planning)
- Managed scheduling logistics for internal monthly business reviews
- Scheduling required close coordination with other monthly meetings i.e
- Financial meetings as well as BOD meetings
- I worked with the Business Operations Manager regularly to adjust schedules as needed
- Organizing Dept team lunches and moral events for Finance & Accounting department.
Sr. Administrative Business Partner on floater team, assigned to Nest leadership
Google, Fitbit & Nest (post acquisition), by Addecco
05.2021 - 07.2022
- Duplicated responsibilities post acquisition as executive support to Fitbit and Nest leadership teams but moved under the floater team at Google
- Moved into the same role.
Sr. Executive Assistant to VPs of Hardware, Health Services & Design of Fitbit
Fitbit by Workforce Logiq
11.2020 - 04.2021
- Responsible for remote calendaring of multiple time zones including EMEA and APAC
- Coordinate all virtual company events for the specific departments, external and internal
- Schedule meeting logistics and syncs before and after company all hands and department town halls
- Manage group alias lists and chat room access for employees joining, transferring or leaving
- Expense reports as needed.
Business Advisor as Executive Assistant to CEO, COO & Office Manager, Consultant Role
Cleave Therapeutics
05.2019 - 04.2020
- Responsible for travel coordination, calendaring, catering and other executive support to CEO
- Coordinate all company events, external and internal
- Schedule board meetings and logistics before and after
- Manage IT Vendors.
Executive Assistant to CEO, CFO and COO
Science Exchange
07.2017 - 03.2019
- Responsible for managing all company events for the office of the CEO, CFO & COO
- Served as the liaison to the Board of Directors, Advisory Board, Intl/Domestic clients
- Wrote visa letters and managed international travel requirements
- Managed and trained Office Manager on logistics of the company
- Tracked deliverables for departments reporting to CEO
- Completed T&E expense reports for CEO, CFO & COO.
Executive Assistant to CRO, Head of Engineering, Director of Ops, VP of Sales/Board Member
Piazza Technologies
07.2016 - 06.2017
- Managed PERM & Green Card process for employees
- Implemented and managed employee benefit programs
- Heavily supported Employee File & SOC 2 Audit
- Corresponded with property manager on facility needs.
Executive Assistant to General Partner, David Bergeron & Office Manager for Palo Alto & SF
T3 Advisors
01.2016 - 07.2016
- Provided Executive Administrative support to Executive General Partner
- Facilitated and completed projects: Palo Alto Office Punch List & Union Square Office
- Organized Palo Alto Office Launch Party.
Executive Assistant to COO, Kristen Dumont
Machine Zone
09.2015 - 01.2016
- Provided Executive Administrative support
- Second Support to CEO & Co-founder Gabe Leydon.
Executive Assistant/Personal Assistant to Sam Altman, President of Y Combinator & Hyradazine LLC
Y Combinator
08.2014 - 09.2015
- Executive Assistant to Sam Altman from September 2012 to September 2015
- Calculated, drafted and managed all capital calls for private investments
- Maintained & managed calendars for President and several YC Partners.
Executive Assistant to Sam Altman & Office Manager for Green Dot Corporation, Mountain View & Palo Alto
Green Dot Corporation
09.2012 - 08.2014
- As an Executive Assistant for Green Dot, I support the Chief Product Officer, the Chief Marketing Officer, our VP, Interactive Partnerships, SVP, Technology and our VP, Mobile and Web Engineering
- Supervised and facilitated our office moves
- Manage Operations Budget for Palo Alto office
- Welcome new hires and support them on their first day
- Manage catered lunches Monday, Wednesday and Friday
- Partner with Vendor Management, AP, Facilities and IT as needed
- Provide backup support for local recruiter /HR staff on employee services including benefits and payroll.
Sr. AA for VP and EDU Sales Executive Directors (Field Engineering, Professional Services & Sales Ops)
Apple, Inc.
06.2011 - 08.2012
Education
GE/ Business
Foothill College
Los Altos, CAAccounting And Business Management
Canada College
Redwood City, CAAccounting And Computer Science
De Anza College
Cupertino, CASkills
- Mac and PC: Microsoft Office & Google Suite of Tools : Calendar, Docs, Sheets
- Accounting: QuickBooks, TravelBank, Expensify, Concur , ADP
- Video Conferencing: Zoom, BlueJeans & Skype, EventBoard
- Document Management: Google Suite, Dropbox, DocuSign, SAG, SugarCRM, Jira, Confluence, BambooHr
- Database Management
- Business Writing
- Meeting Planning
- Presentation Development
- Travel Administration
- Mail Management
- Expense Reporting
- Office Management
- Staff Management
- Invoice Processing
- Business Administration
- Customer Service
- Spreadsheet Tracking
- Information Confidentiality
- Office Administration
- Conference Planning
- Project Management
- Resourceful
- Executive Support
- Payroll
Cross Functional Experience
- Highly versed in calendaring, coordinating expense reports and both domestic & international travel arrangements for Executive Staff
- Event planner for office events, mandatory trainings and off-sites
- Manage external resources, e.g. contractors, vendor and agencies
- Support Human Resources in fine-tuning internal methodologies, updating tools and managing implementation on recruiting, onboarding, offboarding and misc HR projects and tasks
- Write and deliver effective corporate communication drafts and announcements for Executive Office
- Supervise and facilitate new offices, office relocation or brand refresh projects on behalf of CFO
References
References upon request
Languages
German
Professional Working
English
Native or Bilingual
Timeline
Executive Assistant to CEO and CFO
Fandom, Inc.
11.2022 - Current
Sr. Administrative Business Partner on floater team, assigned to Nest leadership
Google, Fitbit & Nest (post acquisition), by Addecco
05.2021 - 07.2022
Sr. Executive Assistant to VPs of Hardware, Health Services & Design of Fitbit
Fitbit by Workforce Logiq
11.2020 - 04.2021
Business Advisor as Executive Assistant to CEO, COO & Office Manager, Consultant Role
Cleave Therapeutics
05.2019 - 04.2020
Executive Assistant to CEO, CFO and COO
Science Exchange
07.2017 - 03.2019
Executive Assistant to CRO, Head of Engineering, Director of Ops, VP of Sales/Board Member
Piazza Technologies
07.2016 - 06.2017
Executive Assistant to General Partner, David Bergeron & Office Manager for Palo Alto & SF
T3 Advisors
01.2016 - 07.2016
Executive Assistant to COO, Kristen Dumont
Machine Zone
09.2015 - 01.2016
Executive Assistant/Personal Assistant to Sam Altman, President of Y Combinator & Hyradazine LLC
Y Combinator
08.2014 - 09.2015
Executive Assistant to Sam Altman & Office Manager for Green Dot Corporation, Mountain View & Palo Alto
Green Dot Corporation
09.2012 - 08.2014
Sr. AA for VP and EDU Sales Executive Directors (Field Engineering, Professional Services & Sales Ops)
Apple, Inc.
06.2011 - 08.2012
GE/ Business
Foothill College
Accounting And Business Management
Canada College
Accounting And Computer Science
De Anza College
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