Nicholas Williams

- Assist in budget creation and tracking: Collaborate with producers and department heads to establish initial production budgets and continuously monitor expenses to ensure the project stays within financial parameters.

-Manage cost reporting: Regularly update and maintain detailed cost reports, tracking expenditures across departments and identifying any discrepancies or areas of overspending.

-Invoice processing and reconciliation: Handle the processing of invoices, ensuring they align with the approved budget and reconciling discrepancies between forecasted costs and actual expenditures.

-Liaise with vendors and suppliers: Negotiate and manage contracts with vendors and suppliers, ensuring costs are within the production budget and maintaining relationships to optimize pricing and services.

-Prepare budget forecasts: Assist in creating financial forecasts and adjustments based on changes in production schedules, staffing needs, or other unforeseen factors, ensuring proper budget allocation throughout the production lifecycle.

- Assist in client communications: Serve as a liaison between clients and the team, ensuring clear and timely communication, addressing client inquiries, and escalating issues as needed to senior team members.

-Track and report client feedback: Collect client feedback on services or products and assist in compiling reports to help identify areas of improvement, contributing to the overall enhancement of client satisfaction.

-Assist in managing client deliverables: Help coordinate and monitor the timely delivery of services or products to clients, ensuring milestones and deadlines are met and that clients are kept informed of progress.

- Coordinate and attend client meetings and events: Help organize meetings, presentations, and events with potential or existing large clients, ensuring all logistics are handled and that client experiences are seamless and professional.

-Track and manage client orders and requests: Monitor large client orders, ensuring that inventory, production, and delivery timelines align with agreed terms, and follow up with clients to address any concerns or special requests.

-Support client communications and relationship management: Act as a point of contact for key accounts, assisting in managing communications with larger entities such as retailers, wholesalers, and corporate clients to ensure smooth ongoing relationships.

-Assist in brokering high-profile deals: Support the negotiation and deal-making process with major partners such as Margaritaville and the Rock & Roll Hall of Fame, coordinating logistics, preparing presentations, and ensuring that all terms are clearly communicated and aligned with client expectations.