Nichole Westphal

Managed multiple facets of a small manufacturing business office, including:

• Managing a positive pay banking system for all outgoing payments.
• Reconciled bank statements with company records regularly.
• Processed payroll and ensured timely and accurate employee compensation.
• Verified accuracy of invoices received from vendors, and paid all invoices in a timely manner.
• Interacted with vendors and suppliers to set up accounts, ensure timely payment of invoices, and resolve any discrepancies with vendors.
• Prepared and issued customer invoices, and monitored receivables.
• Received payments from customers via check to pay company invoices.
• Performed front desk duties, including greeting visitors, answering phones, and routing mail.
• Arranged for owners' business travel.
• Arranged for logistics, including LTL freight, general parcel shipments (USPS, FedEx, and UPS), and basic international shipping documents.
• Managed employee records and benefits, and handled all onboarding and termination paperwork.
• Screened applicants and forwarded appropriate candidates to owners.
• Planned and managed company parties, customer luncheons, and employee activities.
• Collaborated with auditors during annual audits to provide the necessary reports and documentation.
• Prepared monthly financial statements and reports for management review.
• Ensured compliance with applicable laws, regulations, policies, procedures and standards.
• Reviewed contracts for accuracy before submitting them for approval.
• Handled cash transactions and maintained a petty cash fund.