Nici Beason
Las Vegas
Summary
Results-oriented Construction Professional well-versed in project coordination and process improvement. Known for driving initiatives that streamline operations and enhance productivity. Proven ability to foster teamwork and adapt to evolving project needs with a focus on achieving objectives.
Offering strong organizational and communication skills, well-suited for coordinating projects and facilitating team collaboration. Brings solid understanding of project management principles and ability to quickly learn and apply new tools and methodologies to the Billing and Accounts Payable Specialist role.
Overview
23
23
years of professional experience
Work History
Project Coordinator
GENERAL CONTRACTOR - Confidential
10.2019 - Current
- Compile and submit AIA G702/703 Payment Applications to Ownership
- Review Subcontractor Pay Applications
- GC Sworn Statement Preparation
- Collect lower tier and subcontractor conditional and unconditional lien waivers
- Process, enter and send out Ownership and Subcontractor change orders
- Assist with Project Closeout using Pype and Textura
- Project Budget Management
- Calculate/prepare Contractor Advance Request and Bills Paid Affidavits
- Prepare clean job cost reports for monthly review
- Textura compliance and payments
- Liaison between GC and Ownership, and GC and Subcontractors regarding progress billing percentages completed, general conditions billings, and reimbursable costs
- Document Control via Box digital file management for all ASI’s, PR’s DB’s inclusive of revised drawings
- Notary Services
- Maintained a high level of accuracy in all project documentation, ensuring consistency and clarity throughout the lifecycle of projects.
- Worked with senior leadership to complete complex projects on time and under-budget.
- Assisted project managers in achieving timely completion of projects through diligent monitoring and tracking of deadlines.
- Strengthened working relationships between team members with effective collaboration on tasks and open communication channels.
- Increased project team agility by organizing training sessions on new project management methodologies.
- Contributed to positive team environment by recognizing and addressing team members' concerns and feedback.
- Reduced errors in project execution by overseeing quality assurance process.
Contract Billing Manager
Lamar Airport Advertising
08.2017 - 09.2019
- Analyze advertising contracts, reviewing them for accuracy, as well as compliance with Corporate billing requirements, correcting errors and working with Sales teams on revisions
- Sending contracts out to clients for e-signing via Adobe EchoSign
- Processed cash corrections for multiple Lamar airport plants
- Phone:801-532-5006 Supervisor: Jen Howard
- Reviewed billing problems, researched issues, and resolved concerns.
- Managed monthly billing process to complete billings and returns to meet company revenue recognition policies.
- Reviewed contracts for accuracy before finalization, ensuring that all agreed-upon terms were documented correctly per customer negotiations.
- Improved financial accuracy with meticulous auditing of accounts, ensuring compliance with financial standards and regulations.
Certified Payroll Manager
CORE Construction
05.2016 - 07.2017
- Responsible for compliance of subcontractors in delivering payroll reports, ensuring NV State Prevailing Wages have been met, corresponded with all NV Subcontractors working under CORE Construction Nevada (in both Reno and Las Vegas) on multiple projects, maintained spreadsheets, utilized extensive reports via third-party software
- Streamlined entire departmental procedures, reorganizing processes for efficiency and statewide compliance
- Maintained wage claim files for litigation hearings
- Phone:702-926-1800 Supervisor: Nancy Spaduzzi, Office Mgr
Accounts Payable Coordinator
CORE Construction
03.2014 - 04.2016
- Received and processed construction invoices into Vista Construction Program, assured timely approval by Project Managers, prepared spreadsheets of CORE Employee company card purchases, coded expenses, and reconciled statements
- Also assisted with fielding main office phone calls, sorted mail, ordered office supplies, stocked kitchen, shipped via USPS and Fedex, and assisted with company fleet management
- Phone:702-926-1800 Supervisor: Nancy Spaduzzi, Office Mgr
- Coordinated with other departments as needed for approval or clarification on invoiced items, promoting effective cross-functional collaboration throughout the organization.
- Processed check disbursements and reconciled related ledger.
- Completed month-end closings with journal entries and reconciling accounts.
- Tracked expenditures and prepared reports for records and management review.
- Assisted in annual expense report audits to ensure compliance with company policies and procedures, identifying any potential discrepancies or areas of improvement.
Accounts Payable Analyst
Publicis Groupe / Lion Re:Sources
10.2007 - 02.2014
- Received and coded advertising vendor invoices from companies such as Lamar Outdoor Advertising, Clear Channel, and CBS Outdoor
- Researched and resolved discrepancies, approved invoices for payment
- Prepared Excel-based reports on client open payables, managed e-mail correspondence, filing, scanning/sending/printing documents
- Managed relationships with over100 vendors and several in-house departments
- Researched billing and payment inquiries, completed heavy data entry work on deadline
- Phone:718-340-6000 Supervisor: Karen Kay, Print Manager
- Received vendor invoices, validated for accuracy and routed for approval to prepare for payment processing.
- Processed daily invoices, check requests and wire transfers of foreign and domestic currency.
- Enhanced vendor relationships through prompt communication and timely resolution of discrepancies.
- Assisted with annual audits by generating reports and collecting and consolidating invoice information.
- Facilitated cost savings by identifying duplicate payments and preventing overpayments through diligent invoice reviews.
- Worked closely with IT to troubleshoot software issues and implement system improvements, enhancing overall efficiency in the Accounts Payable processes.
- Achieved significant cost savings by identifying and reconciling billing discrepancies.
- Implemented digital filing system for accounts payable documents, improving document retrieval times.
- Entered figures using 10-key calculator to compute data quickly.
Website Designer/Programmer
156 Productions, Inc.
05.2002 - 10.2007
- Created cohesive marketing concepts for web and print, designing for various screen displays and print mediums, using what are now Adobe Creative Suite apps, including Flash ActionScripting
- Managed client billing, payroll, and company banking
- Phone:646-996-5121 Supervisor: Ashley Hart, Owner
- Updated outdated websites with modern designs in line with industry trends, helping clients remain competitive in their market segment.
- Met with clients to discuss expectations regarding visual presentation, branding and e-commerce functionality.
Education
Legal Proofreading Graduate -
Moritz
New York, NY01.2007
Bachelor of Arts - English Literature
City University of New York, Hunter College
01.2002
Skills
- Microsoft Word, Excel, Power Point, Outlook, Teams
- Google Docs and Sheets
- CMIC
- DocuSign
- Bluebeam Extreme
- Adobe Creative Suite
- Self-taught and great with software
- Good problem-solving skills
- Self-Managing, Independent, Dependable
- Positive addition to workplace culture
- Problem-solving
- Project coordination
- Time management
- Detail-oriented
- Documentation management
- Critical thinking
- Flexible and adaptable
- Attention to detail
- Deadline adherence
- Spreadsheet tracking
- Cost management
- Budget coordination
- Continuous improvement
Timeline
Project Coordinator
GENERAL CONTRACTOR - Confidential
10.2019 - Current
Contract Billing Manager
Lamar Airport Advertising
08.2017 - 09.2019
Certified Payroll Manager
CORE Construction
05.2016 - 07.2017
Accounts Payable Coordinator
CORE Construction
03.2014 - 04.2016
Accounts Payable Analyst
Publicis Groupe / Lion Re:Sources
10.2007 - 02.2014
Website Designer/Programmer
156 Productions, Inc.
05.2002 - 10.2007
Bachelor of Arts - English Literature
City University of New York, Hunter College
Legal Proofreading Graduate -
Moritz
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