Nicholas Koenig
Administrative Legal Assistant & Office Manager
Charlotte,NC
Summary
Enthusiastic Administrative Assistant with expertise in anticipating professional needs and proactively identifying and resolving problems. Bringing proven to promote organization and availability through effective schedule development. Excellent customer service and conflict management skills.
Overview
4
4
years of professional experience
3
3
years of post-secondary education
Work History
Administrative Legal Assistant & Office Manager
Smith & Smith, P.A
North Palm Beach, FL
05.2019 - Current
- Coordinate attorney and client schedules with six internal and over 20 external team members
- Draft and proofread legal documents with scrutiny to ensure optimal clarity
- Filed documents with courts on behalf of attorney.
- Prepared and processed invoices for attorney billing.
- Created and printed legal documents for attorneys to review.
- Worked with outside vendors to coordinate purchasing of supplies and maintenance of office complex.
- Prioritized and handled multiple assignments and maintained firm commitment to deadlines.
- Produced and filed various legal documents and electronically preserved updated case record system.
- Developed and maintained positive relationships with clients and colleagues.
- Regularly update team members on deadlines and scheduled meetings to maximize efficiency
- Think critically and analyze various situations to fully evaluate scenarios.
- Work independently and evaluate task priority as new situations arise.
- Managed accounts and client records of clients, observing confidentiality, and extreme discretion.
- Completed electronic filings, initiated billing statements, and managed firm administrative matters.
- Handled office scheduling and made notes for deadlines, motions, and other important dates.
- Communicated professionally with clients, colleagues and legal partnership verbally and in writing.
Co-Founder, Producer, Client Manager
Productions
West Palm Beach, FL
04.2020 - 03.2022
- Managed five simultaneous projects while coordinating photo and video production and revisions
- Facilitated production by corresponding with venue managers and business vendors to acquire locations
- Assisted in drafting +80 custom pitches to enhance client engagement and motivation
- Assessed project constraints to maximize efficiency in all production phases. Including scheduling conflicts, creative differences, and monetary restrictions.
- Built client relationships by responding to inquiries, identifying and assessing clients' needs, resolving problems, and following up with potential and existing clients.
- Presented production ideas and determined creative scenarios for production and delivery.
Education
Bachelor of Science - Media Communication Studies
Florida State University
Tallahassee, FL 09.2016 - 05.2019
Skills
Cultivate Positive Relationships
Scheduling & Time Management
CollaborationMicrosoft Office
Google SuiteAdobe Photoshop, Lightroom, & Adobe Premiere Pro
Case management
Client service and support
Legal Research
Task Prioritization
Document filing
Relationship building
Administrative support
Timeline
Co-Founder, Producer, Client Manager
Productions
04.2020 - 03.2022
Administrative Legal Assistant & Office Manager
Smith & Smith, P.A
05.2019 - Current
Bachelor of Science - Media Communication Studies
Florida State University
09.2016 - 05.2019