Summary
Overview
Work History
Skills
Timeline
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Nicola Freeman

Hayward,USA

Summary

Highly organized Executive Assistant with notable experience in managing complex calendars, coordinating international travel, and overseeing high-level meeting preparation. Strong administrative skills including proficiency in MS Office Suite and CRM systems. Proven ability to handle sensitive information with discretion and maintain confidentiality. Demonstrated success in improving organizational processes, enhancing productivity, and implementing strategic solutions for efficiency.

Overview

11
11
years of professional experience

Work History

Executive Assistant to CMO

Kendo Brands
05.2022 - Current
  • Managed complex calendar scheduling for the Chief Marketing Officer, ensuring seamless coordination of meetings and events.
  • Coordinated and executed event planning activities, successful outcomes.
  • Managed project timelines and deliverables for the Chief Marketing Officer.
  • Fostered team morale through strategic initiatives and engagement activities.
  • Prepared and submitted detailed expense reports to ensure accurate financial tracking.
  • Coordinated complex travel arrangements across multiple time zones.
  • Cultivated and maintained relationships with external partners.

Executive Assistant to Chief People Officer

Ajillon- Contract
01.2022 - 05.2022
  • Daily administrative support for CPO and 3 direct reports
  • Demonstrated proficiency in calendar management, scheduling and coordinating executive-level meetings
  • Supported Townhall presentations
  • Processed expense reports
  • Maintained spreadsheets and staff communication
  • Communication liaison between HR and all departments
  • Provided logistic support for meetings
  • Event planning, on/off site meetings
  • Build valuable relationships with internal and external clients
  • Assisted with onboarding and off boarding process
  • Exhibited strong organizational skills to manage multiple projects simultaneously
  • Managed and organized confidential information to maintain privacy
  • Leveraged advanced computer software skills including Microsoft Office Suite to complete assigned tasks efficiently
  • Proofread and edited executive documents and communications

Executive Assistant to CFO, COO and CPO

Tenderloin Neighborhood Development Corp- Contract
09.2021 - 01.2022
  • Provided daily C-level administrative support for the CFO, COO and CPO
  • Prepared and facilitate Board of Supervisor meetings and Townhall presentations
  • Heavy calendaring across multiple time zones
  • Scheduled, manage, and facilitate logistics of recurring meetings on and off site
  • Maintained and process expense reports
  • Booked lodging and travel itineraries
  • Composed and distribute routine correspondence to internal and external staff/clients
  • Event planning: luncheons, benefit gatherings, networking events, and team building events
  • Assisted with on boarding for new staff
  • Managed and organized confidential information to maintain privacy
  • Efficiently managed incoming and outgoing calls while exercising discretion when handling sensitive information
  • Monitored and maintained executive files and records

Executive Assistant

San Mateo County Hospital
09.2015 - 09.2021
  • Provided executive-level daily administrative support for the Deputy Directors of Adult and Youth Division
  • Created and maintain complex calendars, schedule meetings and compile agendas
  • Heavy coordination of travel arrangements and manage expense reports
  • Assisted with credentialing process, provide new passwords, systems access, and onboard training for new Doctors and Behavioral Health Staff
  • Prepared reports for State and County audits, assisted with plan of correction and response letters
  • Ordered catering for management luncheons/meetings on and offsite
  • Maintained a positive rapport with staff on all levels, as well as internal and external vendors
  • Managed budget reports, marketing materials, office equipment, repairs and order supplies as needed
  • Performed essential office duties ei
  • Filling, fax, and data entry tasks
  • Take meeting minutes and type up for distribution

Executive Assistant to CEO

Wellspace Heath
09.2013 - 09.2015
  • Provided daily administrative support for CEO
  • Heavy coordination of travel arrangements, flights, amenities, rental cars
  • Create and maintain complex calendars, schedule meetings and compile agendas
  • Schedule and arrange applicant interviews and travel accommodations
  • Prepare and maintain expense reports
  • Prepared presentations and documents in support of C-level management and their staff
  • Maintained distribution lists for all staff
  • Managed budget reports, marketing materials, office equipment, repairs and order supplies as needed
  • Type up meeting minutes for distribution
  • Compile and maintain tickler files
  • Gate keeper of all things
  • Utilized excellent communication skills to liaise between internal departments, external partners and clients as needed
  • Researched and cataloged supporting documentation and data for management projects

Skills

  • Project management
  • International and domestic travel arrangements
  • Office Management
  • Calendar Management
  • Proofreading
  • Strategic Planning
  • Travel Arrangements
  • Client Relations
  • Problem Solving
  • Event Coordination
  • Critical Thinking
  • Cultural Awareness
  • Flexible and Adaptable
  • Remote Office Availability
  • Decision-Making
  • Team building
  • Interpersonal Communication
  • PPE use
  • Attention to Detail

Timeline

Executive Assistant to CMO

Kendo Brands
05.2022 - Current

Executive Assistant to Chief People Officer

Ajillon- Contract
01.2022 - 05.2022

Executive Assistant to CFO, COO and CPO

Tenderloin Neighborhood Development Corp- Contract
09.2021 - 01.2022

Executive Assistant

San Mateo County Hospital
09.2015 - 09.2021

Executive Assistant to CEO

Wellspace Heath
09.2013 - 09.2015

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