NICOLE A. TRACY
Solon,OH
Overview
24
24
years of professional experience
4
4
years of post-secondary education
Work History
Executive Assistant
iDesign
07.2017 - Current
- Maintains all confidential matters for the CEO and acts as a liaison between CEO and employees
- Successfully manages a complex and constantly changing professional and personal calendar for the CEO
- Completes expense reports monthly through the Concur expense system
- Arranges domestic and international travel for Executive Team including Visa and Passport preparation
- Works cross-functionally with 10 Executive Team members and their teams on various projects and large meetings
- Coordinates weekly executive team meetings and participates in the meeting by creating the agenda, maintaining the flow of the meeting, taking notes, and reviewing follow-ups for the next meeting
- Works with CEO and CFO to prepare for quarterly Board Meetings
- Assists Human Resources with higher level candidate scheduling and travel logistics, along with various administrative tasks
- Coordinates with Operations and Maintenance for general care of the building and warehouse
- Oversees All-Company Townhall meetings by setting up, scheduling, and preparing the presentation
- Leads the Social Committee which provides off-site and on-site team building events for the employees
- Active member of the Sustainability Task Force leading the “Green to Clean” recycling program in the office
- Involved in planning larger corporate and social events for employees (Executive Team Offsite Meetings, Strategic Sr
- Leadership Team Offsite Meeting, National Sales Meetings, Company parties, etc.) Helped to invent a gamified virtual training for small group participation, reinforcing company’s core competencies
- Participated as a member of the COVID-19 Safety Taskforce – preparing safety/sanitation protocols for the office and warehouse to maintain a safe environment for employees to work
- Managed the renovation of the First Floor of the Office, including two new executive offices, a new executive area, a new meeting room and two new conference rooms – completing the project on time & within the budget.
Executive Assistant
Techtronic Industries, TTI Corporate Office
07.2016 - 06.2017
- Recruited back to virtually support two Executives from the Baltimore corporate office
- Successfully managed complex professional and personal calendars for both Executives
- Arranged all domestic and international travel for Executives
- Maintained professional licenses and coordinated continuing education requirements for Executives
- Organized and worked with others on quarterly operations review meetings for the North American business units
- Coordinated travel and agendas for Investor and Board Member meetings for CFO
- Prepared and submitted expense reports for Executives through Concur expense system.
Executive Assistant
Materion Corporation
05.2015 - 07.2016
- Scheduled appointments, coordinated travel arrangements, and maintained confidential matters for Chief Human Resources Officer and Vice President, Total Rewards
- Acted as a liaison between employees and Human Resources Department
- Prepared and submitted expense reports for Chief Human Resources Officer and team
- Worked closely with the Vice President of Talent Management to schedule interviews with prospective candidates
- Helped develop special projects for the Benefits Manager
- Assisted the VP Total Rewards with maintaining the Human Resources Budget
- Performed administrative duties for the department along with daily office functions
- Managed Materion’s College Scholarship and Matching Aid for Education programs
- Membership in Company’s United Way planning committee.
Executive Assistant
Techtronic Industries, TTI Floor Care, North America
03.2012 - 05.2015
- Scheduled appointments and maintained confidential matters for Executives
- Coordinated travel – worked with outside Travel Agency to book travel for Executives
- Contributed to travel policies and procedures for the Floor Care Division
- Prepared Passports and Visas for the Floor Care Division
- Resolved escalated customer service issues with the Director of Customer Service
- Worked closely with the Human Resources Director to schedule interviews with prospective candidates and participated in the onboarding process
- Executed special projects including employee participation committee, internal employee communications, and large-scale company meetings
- Involvement in the Company donation program
- Performed daily office functions such as ordering office/breakroom supplies, equipment purchasing and maintenance and answering general questions from fellow employees.
Executive Assistant/Office Manager/Preconstruction Project Administrator
Scaparotti Construction Group (formerly RP Carbone Company)
06.2000 - 03.2012
- Scheduled appointments, coordinated travel, and maintained confidential matters for Executives
- Performed administrative duties for the Chief Executive Officer & President
- Created written promotional materials to send to prospective clients
- Prepared Subcontractor Agreements and Purchase Orders on behalf of the Company
- Created and maintained budget and cost information (i.e
- Contracts, purchase orders)
- Solicited bids from subcontractors on construction projects
- Managed general office functions such as ordering supplies, equipment purchasing and maintenance, company cell phone plans, etc
- On-site Project Administrator during the construction of the Ritter Library in Vermillion, Ohio.
Timeline
Executive Assistant
iDesign
07.2017 - Current
Executive Assistant
Techtronic Industries, TTI Corporate Office
07.2016 - 06.2017
Executive Assistant
Materion Corporation
05.2015 - 07.2016
Executive Assistant
Techtronic Industries, TTI Floor Care, North America
03.2012 - 05.2015
Executive Assistant/Office Manager/Preconstruction Project Administrator
Scaparotti Construction Group (formerly RP Carbone Company)
06.2000 - 03.2012
Bachelor of Arts - Communication
Bowling Green State University
1989 - 1993
Summary
Organized Executive Administrative Assistant with over 10 years of high-level executive support experience. Core competencies include providing administrative support to executives, calendar management, travel arrangements, and expense reporting, along with general administrative tasks. Highly adaptable and pleasant individual with exceptional interpersonal skills. Expertise in the commercial construction and manufacturing industries with leadership support. Calm under pressure and recognizes the importance of confidential matters. Strong editing and written communication skills.
Education
Bachelor of Arts - Communication
Bowling Green State University
Bowling Green, OH 1989 - 1993
Skills
- Project Planning
- Business Correspondence
- Executive Support
- Self Starter
- Information Confidentiality
- Strong Problem Solver
- Office Administration
- Schedule Planning
- Logistics and Schedule Management
- Interpersonal Communications
- Grammar Understanding
- Microsoft Office
- Appointment Setting
- Executive Presentation Development
- Administrative Support Specialist
- Resourceful Researching
- Travel Arrangement Coordination
- Hotel Accommodations
- Administrative Policies
- Meeting Agenda Preparation
- Developing Agendas
- Company Event Coordination
- Travel Administration
- Correspondence and Memos
- Travel Arrangement Management
- Business Writing
- Special Event Projects
- Arrange Business Meetings
- Goal Minded
- Event Calendar Management
- Calendar and Scheduling Software
- Document Filing and Retrieval
- Administration Management
- Call Screening
- Confidentiality and Discretion
- Maintain Filing Systems
- Executive Calendars
- Executive Travel
- Board of Directors Support
- Office Supplies and Inventory
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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