
Executive Assistant experienced in supporting senior leadership through high-volume client communication, complex calendar management, and confidential data handling. Skilled at managing over 100 client interactions daily, ensuring seamless correspondence and scheduling across more than 30 client appointments per week, while safeguarding executive availability and personal commitments. Trusted to interface with VIP clients, including professional athletes, public figures, and executives, with discretion and professionalism. Proficient in Microsoft Office, Google Workspace, and CRM platforms (PipeDrive), with dual bachelor’s degrees in Marketing Communications and Spanish. Recognized for anticipating executive needs, leading team meetings, and streamlining operations to enable leaders to focus on high-level strategy.
• Serve as primary liaison for 100+ daily client interactions via phone, email, and text, ensuring timely, professional communication.
• Coordinate complex executive calendar, managing 30+ weekly client fittings and meetings while safeguarding personal appointments.
• Maintain accurate client records, including sensitive measurements and design details, within CRM systems (PipeDrive).
• Provide white-glove service to VIP clientele (athletes, executives, public figures) while upholding strict confidentiality.
• Lead weekly team meetings, reporting progress, aligning priorities, and supporting operational decision-making.
• Manage vendor communication, fabric stock, and order processing to ensure seamless client experience.
• Supervised and trained staff, overseeing scheduling, order management, and guest relations in a high-volume bakery.
• Communicated with clients, vendors, and third-party services to resolve issues and fulfill custom requests.
• Supported management in workflow optimization through inventory oversight and daily operational coordination.
• Acted as point of contact for client inquiries, managing orders and calls.
• Recognized as Team Member of the Quarter for delivering excellent customer communication and service.
• Supported administrative operations including correspondence, scheduling, and event planning.
• Developed marketing collateral and coordinated cross-functional communication.
• Organized and executed promotional events, managing volunteer scheduling and logistics.
Executive Support: Complex calendar management, appointment coordination, travel & meeting logistics, expense reporting
Client & Vendor Communication: High-volume correspondence (50 daily), bilingual communication (English/Spanish), VIP relationship management
Confidentiality & Discretion: Handling private client data (measurements, financial info, VIP profiles) with professionalism
Organization & Efficiency: Document management, CRM tracking (PipeDrive), process streamlining, prioritization under tight deadlines
Technical Proficiency: Microsoft Outlook, Word, Excel, Google Workspace, PipeDrive CRM
Leadership & Adaptability: Leading weekly team meetings, problem-solving in dynamic environments, polished client-facing presence