Nicole Castelhano
Los Angeles,CA
Summary
Driven and resourceful administrative professional with 2+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. Dedicated with excellent experience in industry. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills.
Overview
5
5
years of professional experience
Work History
Executive Administrative Assistant
The Master's University
Santa Clarita, CA
08.2020 - Current
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Organized and updated schedules for executives.
- Used software to coordinate meetings, appointments and tasks senior executives.
- Handled scheduling for 4 executive's calendar and prepared meeting agenda and materials.
- Prepared presentations, materials and documentation for use executives in meetings and engagements.
- Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
- Gathered documents, data and formulated analytics to prepare issues for discussion and reports for review.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Transcribed minutes of meetings and executed meetings and events for company.
- Trained up to 4 junior office staff in correct procedures and reporting requirements.
- Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
Administrative Intern Graduate Studies Department
The Master's University
Santa Clarita, CA
08.2017 - 02.2020
- Delivered top-notch administrative support to office staff, promoting excellence in office operations.
- Assisted coworkers and staff members with special tasks on daily basis.
- Composed and proofread memos, letters and reports to verify error-free communication.
- Created and updated physical records and digital files to maintain current, accurate and compliant documentation.
- Prepared and distributed team-based communications to foster collaboration and enhance team morale.
English as a Second Language Teacher
CHEP
Delhi, , India
05.2019 - 07.2019
- Developed and taught ESL curriculum to improve students' conversational abilities
- Managed class ranging from 10-20 children and young adults.
- Educated students in basics of English grammar and conversational speaking.
- Gave one-on-one attention to each student while maintaining overall focus on entire group.
- Created new lesson plans based on course objectives.
- Used positive reinforcement and provided clear feedback to help students succeed.
- Provided individual mentoring and special tutoring to struggling students.
- Maintained 95% pass rate for courses
Education
Bachelor of Arts - Counseling
The Master's University
Santa Clarita 05.2020
Skills
- Case Studies
- Correspondence and Memos
- Administrative Oversight
- Transcribing Information
- Team Goals
- Data Research and Compilation
- Spreadsheet Creation
Timeline
Executive Administrative Assistant
The Master's University
08.2020 - Current
English as a Second Language Teacher
CHEP
05.2019 - 07.2019
Administrative Intern Graduate Studies Department
The Master's University
08.2017 - 02.2020
Bachelor of Arts - Counseling
The Master's University
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