Nicole Chambers
Framingham,MA
Summary
Project oriented self-starter with exceptional organizational and analytical skills. Predisposed focus on details and the bigger picture. Strategic thinker, problem solver with a desire to learn and form strong relationships across functions. Prime communicator with clear and concise verbal and written communications. Outstanding customer driven service approach daily and on projects. Fundamental strengths include proactive, forward thinking and thoroughness. Core values of integrity, accountability and resilience. Content working individually or with a team to get to the end goal.
Overview
22
22
years of professional experience
1
1
Certification
Work History
Administrative Business Partner, Product Development
Verily Life Sciences
10.2022 - Current
- Provide executive level support and partnership to Chief Clinical Officer and Head of Health Equity COE, Head of Research & Site Operations, Head of Clinical Operations, Programs and Strategy, and Head of Global Markets
- Project management for complicated forum and large team meetings, including regular status updates
- Manage, attend and participate in weekly team meetings; driving agenda and capturing AIs
- Heavy and complex calendar and meeting management across departments and time zones
- High-level of confidentiality and positivity through times of ambiguity
- Organize and maintain annual calendar of board meetings, speaking engagements and other VIP invitations
- Manage relationship with sales and marketing teams
- Domestic travel arrangements and briefing docs
- Extensive, accurate and timely expense reporting
- Prepare materials for presentations with executive management and key external contacts as needed
- Assist with Board memberships; on-boarding, scheduling and coordination of needed materials
- Anticipate and proactively resolve conflicts, blockers and issues
- Collaborate with other business partners and program/project managers
- Ensure compliance with company standards and policies
- Facilitate in creation and monitoring of team priorities and timelines, project management.
Executive Assistant, Alzheimer's Franchise (USO)
Biogen MA, Inc.
08.2021 - 06.2022
- Provided executive level support for the Alzheimer's East & West DGMs
- Provided extensive EA support for Head of US Alzheimer's Franchise and Chief of Staff as needed
- Complex calendar management across time zones
- Meeting and Event Planning
- Maintained highly confidential and sensitive materials
- Coordinated domestic travel arrangement and itineraries
- Heavy expense reporting for VPs and West Sales Teams; Reviewed submitted reports in line with compliance
- Preparation of materials for presentations with executive management team and key external contacts as needed
Executive Assistant, Global Customer Excellence & Operations (Commercial)
Biogen MA, Inc.
02.2017 - 08.2021
- Support SVP of Customer Excellence & Operations, 3 VPs, 4 Sr
- Directors, 3 Directors and global team of 49
- Management of leadership meetings including agendas, guest speakers, minutes and tracking of action items
- Marketing Academy support and budget management
- Data scrubbing and verification / S3 warehouse file transfer of global digital data
- Extensive and complex calendaring cross functional, meeting management
- Personnel on-boarding- BAM requests, new hire onboarding and off-boarding
- Information and contract management; CDAs, NAFs, MSAs, SOWs and ensure uploading into global database
- Raised PO requisitions, tracked and communicated with vendors
- Liaison to HR partner, Finance partner, facilities, and catering
- Extensive international and local travel; timely expense management
- Communications lead; town halls and other communications and events.
Executive Assistant, Global Clinical Operations (R&D)
Biogen MA, Inc.
11.2015 - 02.2017
- Supported VP of Global Clinical Operations, 4 Sr
- Directors, 1 Directors and global team of 120
- Compiled monthly accomplishments for department review
- Liaised with finance partner on specific budget tasks
- Communications: Published monthly newsletter, video blogging, other communications and events.
Executive Assistant, Regulatory Affairs CMC (R&D)
Biogen MA, Inc.
07.2012 - 11.2015
- Supported VP of Regulatory Affairs CMC, 5 Directors and team of 25
- Secondary EA to SVP of Regulatory Affairs
- Managed SVP led weekly senior leadership team meetings, agendas and minutes
- Complex meeting and seminar scheduling, contingency planning, managed agendas, meeting material prep etc
- Managed Global CMC Staff Meetings & VP Direct Report Meetings, compilation and distribution of agenda and meeting minutes
- Event coordination of Regulatory Affairs Offsite meetings and events
- PhD Fellowship Chair, managed all aspects of PhD Fellowship process
- Tracked and updated quarterly resource estimates in PDP system (Product Development Platform)
- Compiled monthly accomplishments for department presentation.
Executive Assistant
Joule Unlimited, Inc.
08.2010 - 12.2011
- Supported CEO, CFO and five-person Executive team
- Coordinated and compiled bi-monthly board books and distributed to board of directors in timely and efficient manner with high level of confidentiality and accuracy
- Scheduled and managed domestic and complex international travel, including visas and medical specifications
- Identified cost savings through due diligence of multiple travel agencies, resolving in thousands of dollars of company savings
- Heavy calendar management, including conference room scheduling
- Assisted in development of presentations and reports for executives
- Developed innovative records management system for growing legal department
- Executed all stock option exercises and stock option grants
- Event planning for corporate meetings.
Associate, Administrative Assistant (External Management)
Harvard Management Company Inc.
09.2007 - 08.2010
- Provided superior administrative support to two Managing Directors of MSF (Marketable Securities Funds), including 6-person Liquid Markets team
- Provided trading floor coverage for internal trading platform teams as needed
- Team training - Assisted all new hires into MSF team, in addition to 'teammate' pairing
- Coordinated extensive domestic/international travel arrangements and itineraries including visas and medical specifications for international countries
- Answered high volume of incoming calls from managers and inquiries
- Scheduled internal and external meetings and conference/video calls
- Managed daily updates for 82 funds, distributed monthly/quarterly letters, logged and scheduled all update calls
- Ensured completion of outgoing wires and capital calls, redemptions, contributions for all liquid market accounts
- Headed filing project for Liquid Markets- recordkeeping/electronic filing on company intranet (Vignette)
- Assisted in migration of internal files to new software program.
Executive Assistant
Numeric Investors LLC
08.2006 - 09.2007
- Provided executive level administrative support to President, CFO and five-member Finance Department
- Organized extensive domestic/international travel arrangements and itineraries with focus on efficiently scheduling meetings around busy calendar management
- Managed and supported wide-ranging needs of Numeric's Compliance department and in-house legal functions along with confidential correspondences and document handling, coordinated PowerPoint presentations for quarterly Board meetings, and revamped complex filing system by modernizing off-site storage and retrieval
- Was responsible for processing, recordkeeping, and ensuring accuracy of various monthly reports consisting of expense ledgers and tax calendars, cash flows, hard dollars, and client files
- Planned and coordinated company events including holiday party and summer outing for over 150 people.
Office Manager/Sales Associate/MA Licensed Optician
Lunette Optic
08.2004 - 08.2006
- Successfully managed budgets and allocated resources to maximize productivity and profitability.
- Maintained computer and physical filing systems.
- Assisted in organizing and overseeing assignments to drive operational excellence.
- Maintained professional demeanor by staying calm when addressing unhappy or angry customers.
- Streamlined office operations by implementing efficient filing systems and organizational strategies.
Front Office/Administrative Assistant
General Catalyst Partners
04.2002 - 08.2004
- Provided executive level administrative support to one Principal, 2 Associates and one Entrepreneur in Residence with firm
- Liaison to all service relationships, vendors, and building management- including all HVAC quandaries
- Organized heavy meeting requests both internally and externally with follow through and correspondence
- Coordinated heavy domestic/international travel arrangement and itineraries
- Point person for all executives of potential startups- managed all needs during presentation and due diligence meetings
- Effectively supported office move planning and maintained Punch List for new office roll-out
- Coordinated all office operations and maintained office security by aiding in new system roll-out.
Education
B.S. in Business Administration -
SHNU
Manchester, NH03.2024
General Education -
HARVARD EXTENSION SCHOOL
Cambridge, MA01.2005
General Education -
UNIVERSITY OF MASSACHUSETTS LOWELL
Lowell, MA01.1997
School of Nursing -
UNIVERSITY OF MASSACHUSETTS AMHERST
Amherst, MA01.1996
Skills
- Quick study in learning new platforms
- Google Suites
- MS Office
- Contract Management Database
- Bloomberg
- Oracle
- Navigator
- ISOTrain
- Selectica/Determine
- WorkDay
- PDP Planisware
- AWS
- Coupa/Egencia
- JIRA
Certification
- TIPS Certified
- Certified Spinning Instructor
Other
MA Notary Public- exp. 2029, MA Licensed Optician- exp. 10/24/2023.
Timeline
Administrative Business Partner, Product Development
Verily Life Sciences
10.2022 - Current
Executive Assistant, Alzheimer's Franchise (USO)
Biogen MA, Inc.
08.2021 - 06.2022
Executive Assistant, Global Customer Excellence & Operations (Commercial)
Biogen MA, Inc.
02.2017 - 08.2021
Executive Assistant, Global Clinical Operations (R&D)
Biogen MA, Inc.
11.2015 - 02.2017
Executive Assistant, Regulatory Affairs CMC (R&D)
Biogen MA, Inc.
07.2012 - 11.2015
Executive Assistant
Joule Unlimited, Inc.
08.2010 - 12.2011
Associate, Administrative Assistant (External Management)
Harvard Management Company Inc.
09.2007 - 08.2010
Executive Assistant
Numeric Investors LLC
08.2006 - 09.2007
Office Manager/Sales Associate/MA Licensed Optician
Lunette Optic
08.2004 - 08.2006
Front Office/Administrative Assistant
General Catalyst Partners
04.2002 - 08.2004
B.S. in Business Administration -
SHNU
General Education -
HARVARD EXTENSION SCHOOL
General Education -
UNIVERSITY OF MASSACHUSETTS LOWELL
School of Nursing -
UNIVERSITY OF MASSACHUSETTS AMHERST
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