Summary
Overview
Work History
Education
Skills
References
Timeline
Generic

Nicole Days

Kendallville,IN

Summary

Dynamic Accounting Specialist with proven expertise at J.O. Mory, excelling in accounts payable and vendor management. Demonstrated attention to detail and strong problem-solving skills, successfully resolving discrepancies and enhancing operational efficiency. Proficient in data entry, consistently delivering accurate financial records while maintaining exceptional customer service.

Overview

10
10
years of professional experience

Work History

Accounting Specialist

J.O. Mory
South Milford, IN
05.2024 - Current
  • Verified accuracy of invoices received from vendors prior to payment processing.
  • Verified accuracy of coding on invoices prior to processing payments.
  • Managed vendor relationships through prompt communication of payment information.
  • Collaborated with vendors, suppliers and staff members across departments to resolve any issues that arose.
  • Prepared checks for payment of vendor invoices on a timely basis.
  • Reconciled vendor statements, investigated and resolved discrepancies.
  • Performed account reconciliations as required including bank statement reconciliation, credit card reconciliations.
  • Analyzed purchase orders, contracts, invoices, check requests and other documents related to the accounts payable cycle.
  • Developed processes and procedures related to accounts payable operations.
  • Maintained accounts payable files and records in an organized manner.
  • Researched and responded to inquiries from vendors regarding invoice status or payment issues.
  • Entered data into accounting system to maintain accurate financial records.
  • Prepared and updated vendor files, tax documents and insurance information.
  • Applied mathematical skills to calculate totals, check figures, and correct problems with physical and digital files.
  • Worked with purchasing group to resolve purchase order matching issues.
  • Coded invoices to maintain organized and accurate records.
  • Handled high-volume invoice processing with minimal supervision.
  • Took advantage of discount opportunities by paying vendors within payment terms.
  • Assessed data and information to check entries, calculations, and billing codes for accuracy.
  • Reconciled monthly statements and transactions to keep records accurate and current.
  • Problem-solved accounts payable questions on behalf of internal team members, management and vendors.

Accounts Payable Accountant

Auburn Gear LLC
Auburn, IN
04.2023 - Current
  • Scan invoices into computer and save them into shareable folders.
  • Research, code invoices to correct accounts and then enter all invoices for the company.
  • Receive invoices via Outlook Email.
  • Run weekly and monthly reports.
  • Complete weekly check runs.

Office Administrative Assistant

B&J Medical LLC
Kendallville, IN
02.2018 - 01.2023
  • Provide clerical support to company employees by copying, faxing, emailing and filing documents.
  • Delivered top-notch administrative support to office staff, promoting excellence in office operations.
  • Responded to inquiries from callers seeking information.
  • Created and updated physical records and digital files to maintain current, accurate and compliant documentation.
  • Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
  • Maintained office supplies inventory by checking stock and ordering new supplies.
  • Transferred and directed phone calls, guests and mail to correct staff members.
  • Kept reception area clean and neat to give visitors positive first impression.
  • Created purchase orders for vendors.
  • Ordered all tools and supplies for the company.
  • Closed job that were being shipped out.
  • Responsible for handling of the company monthly credit card statement.
  • Received in all packing slips and matched them up with invoices.
  • Accounts payable

Dental Administrative Assistant

Dr. Roberts DDS
Auburn, IN
03.2015 - 05.2016
  • Scheduled, rescheduled and cancelled appointments for dental patients.
  • Chair-side assisted in all general dental procedures.
  • Helped patients complete necessary medical forms and documentation.
  • Adhered to strict HIPAA guidelines to protect patient privacy.
  • Prepared insurance claims forms and explained benefits, outlined pricing details for procedures and services.
  • Greeted visitors and patients to determine needs, check appointments and direct accordingly.
  • Completed patient referrals to other medical specialist.
  • Understand dental terminology and insurance breakdowns to communicate with external stakeholders.
  • Answered telephone calls to offer office information, answer questions and direct calls to staff.
  • Conducted communications and transactions with patients and visitors to foster positive experience.
  • Received, recorded and addressed incoming and outgoing communications vis telephone and email.
  • Scheduled patient appointments in respective doctors’ calendars and followed up with reminder phone calls.
  • Carried out front office duties utilizing data entry skills in framework of medical database.
  • Obtained payments form patients and scanned identification and insurance cards.
  • Organized and maintained patient chart filing system to promote quick data finding for staff.
  • Organized patient files and streamlined operations to improve efficiency.
  • Completed administrative patient intakes with case histories, insurance information and mandated forms.
  • Frequently double-checked patient histories and current information while scheduling follow-ups and other appointments.
  • Registered and verified patient records before triage with most up-to-date information.
  • Placed new supply orders, managed inventory and restocked clerical spaces.
  • Managed office logistics by scheduling appointments, maintaining files and collecting payments.
  • Greeted visitors and initiated triage processes for clients to streamline patient flow.
  • Collaborated with assistants and doctors to prepare and set up rooms with adequate supplies and equipment.
  • Kept detailed records of office inventories and placed orders for more supplies as needed.

Education

Dental Assisting -

Ross Medical Education Center
Fort Wayne, IN
06.2011

High School Diploma -

East Noble High School
Kendallville, IN
06.2003

Skills

  • Typing at 55 wpm
  • Customer Service Experience
  • Computer Experience
  • Multi-Line Telephone System
  • Accounts Payable
  • Data Entry
  • Microsoft Office
  • Inventory Supplies
  • Calendar Management
  • Copying and Scanning
  • Reliable and Punctual
  • Self-Motivated
  • Attention to detail
  • Time management

References

REFERENCES AVAILABLE UPON REQUEST

Timeline

Accounting Specialist

J.O. Mory
05.2024 - Current

Accounts Payable Accountant

Auburn Gear LLC
04.2023 - Current

Office Administrative Assistant

B&J Medical LLC
02.2018 - 01.2023

Dental Administrative Assistant

Dr. Roberts DDS
03.2015 - 05.2016

Dental Assisting -

Ross Medical Education Center

High School Diploma -

East Noble High School

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