Summary
Overview
Work History
Education
Skills
Timeline
Generic

Nicole Eagen

Lathrop,CA

Summary

Driven and resourceful administrative professional with 17+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.

Overview

17
17
years of professional experience

Work History

Executive Administrative Assistant/Accounts Receivable and Billing Clerk

Technical Safety Services, Inc.
04.2007 - Current
  • Increased productivity with the implementation of digital tools for document management and collaboration.
  • Led staff and vendors in providing high level of service for owner and guests.
  • Documented and distributed meeting notes to identify, analyze, and improve workflows.
  • Coordinated events and worked on ad hoc projects.
  • Updated spreadsheets and created presentations to support executives and boost team productivity.
  • Scheduled appointments promptly, ensuring optimal use of executive time while minimizing conflicts or cancellations.
  • Managed budgets and expenses, maintaining financial records for accurate reporting and analysis.
  • Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
  • Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
  • Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
  • Collaborated with cross-functional teams, expediting project completion times and enhancing overall efficiency.
  • Upheld strict timetables by maintaining accurate, balanced calendars.
  • Gathered documents, data, and formulated analytics to prepare issues for discussion and reports for review.
  • Organized and coordinated conferences and monthly meetings.
  • Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
  • Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
  • Organized and updated schedules for executives.
  • Used QuickBooks to produce monthly invoices, reports, and other deliverables.
  • Seamlessly interacted with colleagues to plan and complete special projects.
  • Developed and implemented billing procedures to enforce compliance with company policies.
  • Spearheaded efforts to identify areas for improvement within the invoicing process, proposing actionable solutions that led to greater efficiency and reduced errors.
  • Engaged in product training, demonstrations, consumer awareness, branding, and acquisition initiatives to raise awareness and revenues.

Education

High School Diploma -

Highlands Ranch High School
Highlands Ranch, CO
05.1997

Skills

  • Technical Support
  • Conference planning
  • Team Coordination
  • File Maintenance
  • Travel Itineraries
  • Report Analysis
  • Expense Reporting
  • Travel Coordination
  • Meeting Support
  • Invoice Processing
  • Financial Services
  • Project Oversight

Timeline

Executive Administrative Assistant/Accounts Receivable and Billing Clerk

Technical Safety Services, Inc.
04.2007 - Current

High School Diploma -

Highlands Ranch High School

Similar Profiles

CREATE PROFILE
Nicole Eagen