Nicole Garrett
Honolulu,US
Summary
Organized and loyal Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
17
17
years of professional experience
Work History
ADMINISTRATIVE ASSISTANT - Information Technology
THE QUEENS HEALTH SYSTEM
Honolulu, HI
10.2022 - Current
- Responsible for holding in confidence sensitive hospital information
- Arranging for department travel
- Filing Travel Reimbursements
- Managing the calendar for VP of IT & CIO, Harold Moscho
- Scheduling and general office support for Director of Project Management, Director of Telehealth
- Inventory and ordering of office supplies
- Time keeping for the direct reports of CIO
- Heavy PeopleSoft Requisition entry for IT purchase orders
- Coordination of meetings with the Executive Team
- Weekly meeting minutes
- Organized department summer picnic for 200 attendees
- Creating a digital library for department powerpoint presentations.
ADMINISTRATIVE SECRETARY - Dept. Operational Excellence
THE QUEENS HEALTH SYSTEM
09.2021 - 10.2022
- Providing Calendar and office support to Director of Operational Excellence, Susan Abe
- Managing data entry for productivity spreadsheets in Smartsheets
- Department Timekeeping
- Office Supplies
- Onboarding new employees and setting up workstations.
UNIT SECRETARY - Presurgery
THE QUEENS MEDICAL CENTER
05.2020 - 09.2021
- Managed patient flow in waiting room
- Track and order office supplies
- First point of contact for patients and family members
- Create unit files and forms as necessary
- Customer Service.
ADMINISTRATIVE ASSISTANT
SSFM INTERNATIONAL, INC.
02.2017 - 08.2018
- Arranged domestic and inter island company travel
- New hire orientations
- Registered employees for professional seminars and conferences
- First point of contact for all service requests
- Inventory and order all office supplies
- Organized bi-monthly catered employee lunches
- Event planning for three annual company parties
- Mail distribution (stamp, scan, record, disseminate)
- Managed company fleet of vehicles including annual registration and safety inspections
- Filed Annual Corporate Reports
- Obtained certificates of insurance for all contracted projects.
FESTIVAL OPERATIONS – COACHELLA
AEG LIVE - FESTIVALS
04.2016 - 05.2016
- Helping to design, construct and furnish the Safari Campground for Coachella’s elite campers
- Interior design and staging for camping tents and yurts
- Quality control inspection of camping accommodations for accurate placement of furniture and cleanliness
- Interior design and staging for Safari Lounge
- Directing labor crew for various projects (loading / unloading of trucks, building site structures and platforms, furniture transfer and placement.
DIRECTOR OF BASEBALL OPERATIONS
UNIVERSITY OF HAWAII MANOA, BASEBALL OFFICE
08.2010 - 01.2015
- Coordinated travel schedules, made travel arrangements and prepared travel briefings for recruiting and team travel
- Oversaw office fiscal matters to include gift processing, expense reimbursement requests, requisitions and purchase orders
- Solicited donations & outside support, assisted with interoffice communication & operations
- Prepared correspondence, acknowledgments, proposals, event flyers, and other written materials
- Managed department budget & coordinated the fundraising events for the Grand Slam Club (boosters)
- Organized an annual fundraising event for 600 attendees resulting in $150,000 for baseball initiatives.
ADMINISTRATIVE ASSISTANT TO SALES, MARKETING, AND WINEMAKING OPERATIONS
KLUGE ESTATE WINERY & VINEYARD
01.2007 - 11.2008
- Taking meeting minutes for select tastings and all vineyard and winemaking operations meetings
- Special tasks as assigned (Beekeeper, Map Library for all estate documents, wine transportation)
- Maintained vineyard files and other winemaking and estate files
- Managed calendars for sales, distribution and marketing, vineyard and winemaking
- Prepared travel arrangements and accommodation for outside consultants
- Provided administrative support for winemaking and vineyard operations
- Managed harvest records, vineyard labor schedules, and production schedules
- Scheduling meetings and tastings with wine consultants.
Education
Bachelor of Art - Communicology
University of Hawaii
Honolulu, HI01.2013
Skills
- Microsoft Office Suite, Outlook, Deltek, Adobe, Epic, Visio, M365
- Calendar Management
- Mail Handling
- Travel Coordination
- Appointment Scheduling
- Workflow Optimization
- Quality Assurance
- Meeting Planning
- Spreadsheet Management
- Clerical Support
- Scheduling
- Office Administration
- Minute Taking
- Invoice Processing
- Data Entry
- Mail Management
- Complex Problem-Solving
- Business Correspondence
- Workflow Planning
- Attendance Record Management
- Office Equipment Maintenance
- Travel Planning
- Dedicated Team Player
- Patient Care Advocacy
- Strong Problem Solver
- Employee Timesheet Processing
- Critical Thinking
- Multi-Line Telephone Systems
- Customer and Client Relations
- Administrative Support
- Staff Motivation
Timeline
ADMINISTRATIVE ASSISTANT - Information Technology
THE QUEENS HEALTH SYSTEM
10.2022 - Current
ADMINISTRATIVE SECRETARY - Dept. Operational Excellence
THE QUEENS HEALTH SYSTEM
09.2021 - 10.2022
UNIT SECRETARY - Presurgery
THE QUEENS MEDICAL CENTER
05.2020 - 09.2021
ADMINISTRATIVE ASSISTANT
SSFM INTERNATIONAL, INC.
02.2017 - 08.2018
FESTIVAL OPERATIONS – COACHELLA
AEG LIVE - FESTIVALS
04.2016 - 05.2016
DIRECTOR OF BASEBALL OPERATIONS
UNIVERSITY OF HAWAII MANOA, BASEBALL OFFICE
08.2010 - 01.2015
ADMINISTRATIVE ASSISTANT TO SALES, MARKETING, AND WINEMAKING OPERATIONS
KLUGE ESTATE WINERY & VINEYARD
01.2007 - 11.2008
Bachelor of Art - Communicology
University of Hawaii
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