Summary
Overview
Work History
Education
Skills
Affiliations
Timeline
Generic

Nicole Haley

Philadelphia,PA

Summary

Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.

Overview

12
12
years of professional experience

Work History

Procurement Resource Support Service Clerk

SEPTA
05.2022 - Current
  • Oversees all registration processes for new vendor profiles and maintaining compliance of over 10,000 active vendors in SEPTA's eProcurement system.
  • Streamline office operations by effectively monitoring and addressing client correspondence and data communications through personal and administrative Microsoft Outlook accounts.
  • Process payroll in Consolidated Authority-Wide Payroll Entry System (CAPES) for Procurement and Supply Chain Management (PSCM) department for more than 50 employees weekly. Along with maintenance of Time Record Keeper provided by SEPTA's Human Resources Department.
  • Open and properly distribute incoming mail to increase response time to client inquiries, including scanning and logging insurance Certificates of Liability in coordination with SEPTA's Risk Management Department.
  • Established administrative success through efficient bid coordination, and document processing by coordinating with Directors of Contract Administration, Directors of Material Management, Procurement Officers and Resource Controllers.
  • Approve Daily Requisitions in American Software Inc. (ASI) with accurate use of Route Codes and Resource Controller Buyer Codes for SEPTA network list including but not limited to requests of amounts under and over $25,000.
  • Inform and support Directors of Procurement and Supply Chain Management (PSCM) through consistent communication and administrative support duties.
  • Maintain strict data accuracy standards of entering and managing external vendor information in American Software Inc. (ASI) while coordinating with Accounts Payable to ensure financial profile accuracy for Purchase Orders and ACH payment processing.

Performance Management Data Assistant

Department Of Human Services CUA 1 Tabor Services
10.2018 - 05.2022
    • Collaborate with Continuous Quality Improvement Department and Case Managers to ensure subcontractors receive identified documents for annual state audits, financial PA State Audit, child profiles and legal requests daily.
    • Increased Tabor Children Services PA State audit score of 43% to 87% upon 3 months of hire.
    • Maintained over 500 active child client records in compliance with HIPPA regulations to ensure high levels of productivity for Tabor Children's Foster Care, Supervised Independent Living (SIL), Permanency, and Wendy's Wonderful Kids programs.
    • Conduct segment of New Hire Orientation Training with included Word Power presentation with descriptive instructions on Record Room Procedures.
    • Primary account holder for Tabor Children Services, Iron Mountain account for archived storage of adoption files held between 3 and 99 years.

Enrollment Specialist

Mastery Charter School Pastorius Richardson
12.2013 - 05.2016
    • Worked as liaison between all administrative staff and Executive Team of Principles.
    • Established and maintained 100% of over 500 student enrollment based on Philadelphia School District requirements and met with parents of prospective students to discuss correlation between student needs and school offerings.
    • Provided high quality personal and direct administrative assistance to Principle of Operations.
    • Prepare and analyze student attendance data for weekly solution meetings to prevent truancy referrals and student enrollment withdrawals.
    • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
    • Prepared digital and physical student files to remain compliant with Philadelphia School District Regulations.

Administrative Assistant

Dr. Warren E Smith Health Centers
04.2012 - 12.2013
    • Set up and maintained paper and electronic filing system for records and correspondence for over 50 patients for Outpatient Mental Health Services.
    • Sorted and distributed office mail and recorded incoming shipments of medical equipment and prescriptions for Executive Physician Team.
    • Operated electronic mail systems and coordinated flow of information internally with other partnered locations and external organizations via Microsoft Outlook.
    • Executed record filing system to improve document organization and management.

Education

High School Diploma -

World Communications Charter School
Philadelphia, PA
2008

Skills

    • Staff Development and Training
    • Team Management and Supervision
    • American Software Inc (ASI)
    • Consolidated Authority-Wide Payroll Entry System (CAPES)
    • SEPTA's eProcurement System (ePS)
    • Intermediate Microsoft Word
    • Intermediate Microsoft Excel
      • Intermediate Microsoft Outlook
      • Microsoft Office Suite
      • Supply Inventory Control
      • Document and File Management
      • Confidentiality and Data Protection
      • Department of Human Services (DHS) Connect
      • Administrative Support

Affiliations

  • SEPTA Women In Transit (WIT) - Membership Committee
  • SEPTA Diversity Equity Belonging (DEB) Council

Timeline

Procurement Resource Support Service Clerk

SEPTA
05.2022 - Current

Performance Management Data Assistant

Department Of Human Services CUA 1 Tabor Services
10.2018 - 05.2022

Enrollment Specialist

Mastery Charter School Pastorius Richardson
12.2013 - 05.2016

Administrative Assistant

Dr. Warren E Smith Health Centers
04.2012 - 12.2013

High School Diploma -

World Communications Charter School

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Nicole Haley